Administrative Assistant IIPerforms administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.Administrative Assistant IIIPerforms administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with high-level managers, executives, governmental officials and private entities. May serve as a lead worker. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.Essential Duties:Administrative Assistant IICoordinates with other state agencies, private entities, and within the Department to meet program guidelines and deadlines.Reviews information going to the supervisor and highlights important matters; researches and provides additional information as needed.Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.Prepares and distributes correspondence.Receives new, retires old and records transferred equipment; witnesses and documents the disposal of retired equipment; ships obsolete equipment to a central storage area.Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.Processes receipts and invoices for payment.Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the travelerandrsquo;s behalf.Performs other job responsibilities as assigned.Administrative Assistant IIIIncludes all essential duties listed for Administrative Assistant II as well as:Coordinates and prepares periodic special reports.Reviews information going to the supervisor and highlights important matters; researches and provides additional information as needed; briefs supervisor on background information needed for meetings.Reviews, analyzes and evaluates program content in order to monitor and develop administrative policies and procedures and to identify problems and recommend solutions.Performs other job responsibilities as assigned.