Payroll Accountant - Oahu, Maui, or Hawai'i Island

Date:Sep 21, 2024

Location: Honolulu, Hawaii (HI), US, 96813

Company: hawaiianel

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

BRIEF POSTING DESCRIPTION:

The P AD DISBURSEMENT ACCOUNTING Department of the P GENERAL ACCOUNTING Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Professional)

JOB FUNCTION:

Manage the daily activities of the Payroll Shared Services operation for all 3 Utility companies and HEI, coordinates the updating of payroll information between the HR/Benefits system and SAP Payroll system as well as the various systems that interface with payroll and ensures the timely, accurate and efficient processing of employee wage payments and taxes. Manage and enforce compliance with Payroll Sox controls as well as all Payroll tax and government reporting requirements. Manages and supports matters pertaining to Time and Attendance and Payroll functions and processes. Serves as the liaison between Payroll and other members of the CCOE/SAP matrix organization.

ESSENTIAL FUNCTIONS:

• Work closely with operational areas and project management to coordinate timely and accurate Certified Payroll Reports (CPR).

• Assist the Payroll activities of the Payroll Shared Services operation for all 3 Utility Companies and HEI. Manages timely and accurate payments and payroll tax withholding for all types of employee compensation including special processing of vested and non-vested imputed income plans, special awards programs, relocation programs, TDI and Workers Compensation payments. Ensures that Payroll processes and procedures are in compliance with internal controls, SOX controls, and legal requirements.

• Assist in timely and accurate updating of employee payroll information between the HR/Benefits system and SAP Payroll. Manages the setup of all earnings and deduction codes and the taxability of the codes in SAP Payroll.

• Assist in making timely tax payments, files online reports as well as prepares quarterly and annual payroll tax returns. Uploads W-2 to the taxing authorities. Addresses tax notifications, as required.

• Ensures timely and accurate payroll reporting. Works closely with Corporate Accounting and Treasury on all internal financial reporting requirements and cash management requirements. Validate all tax liabilities and payments in the 3rd party remittance. Reconciles the various payroll and payroll tax liability account balances on a monthly basis.

• Works closely with Human Resources and HEI taxes on any new Compensation plans (including the bargaining union contract, management and executive compensation plans) and on any new or changes to existing employee Benefit programs. Ensures that any special payroll tax requirements are addressed, and all procedures are properly documented. Keep abreast of Federal and State Payroll Tax law changes and ensures that all Hawaiian Electric Companies and HEI are compliant.

• Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.

  BASIC QUALIFICATIONS:

  Knowledge Requirements

• Thorough knowledge/understanding of the Federal and State withholding tax laws, workers’ compensation laws, temporary disability insurance laws, Federal and State unemployment laws.

• Thorough knowledge/understanding of the principles of accounting including general ledger and cost accounting, normally acquired through advanced college level accounting courses or equivalent experience.

• Thorough knowledge of policies and procedures contained in such documents as Company/Union Agreement, General Information Manual, etc.

• Working knowledge of personal computers and/or mainframe systems and related software applications (i.e. spreadsheets, word processing, database management, etc.).

  Skills Requirements

• Excellent written, oral, and presentation skills.

• Strong interpersonal skills to influence and persuade various groups or individuals.

• Strong leadership skills and the ability to work with a variety of individuals.

• In depth analytical, organizational, and conceptual skills to handle such things as various projects and programs.

• Ability to remain flexible in a demanding work environment and adapt to rapidly changing priorities.

  Experience Requirements

• Several years (3-5) of accounting experience with a minimum of 2 years relating to payroll or cost accounting.

• Few years (2-3) of supervisory experience in accounting or related field are highly desired.

  Role: Professional

  Number of Vacancies: 1

  Location: Oahu, Maui, or Hawai'i Island

  Hiring Range: The hiring range for the Payroll Accountant - Oahu [Req ID 9255] position is $69,700.00 to $87,100.00. The person selected will be placed according to his/her skills and qualifications.

  About Hawaiian Electric Companies

Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs.

The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at http://hawaiianelectric.com.

Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.

Applicant Certification

By submitting an application for the position, candidates:

1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;

2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;

3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;

4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and

5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates' background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.

   EEO Statement

Hawaiian Electric Companies is an equal employment opportunity/affirmative action employer. We actively seek diversity among our employees. We do not discriminate on the basis of age, race, color, religion, sex/gender (including gender identity/expression), ancestry/national origin, disability, marital status, arrest and court record, sexual orientation, pregnancy, veteran status, genetic information, domestic or sexual violence victim status, or other protected categories in accordance with state and federal laws. We further encourage individuals with disabilities, minorities, veterans and women to apply.

Hawaiian Electric Companies complies with Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.

Affiliate Disclaimer

Hawaiian Electric Company, Inc., Maui Electric Company, and Hawaii Electric Light (“Company”) are Hawaii Public Utilities Commission (“PUC”) regulated companies. The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUC’s Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.

By submitting your application, you understand and acknowledge that, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate, said Affiliate will be required to make a one-time payment to the Company in an amount up to twenty-five percent (25%) of your base annual compensation.

In addition, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate or an Affiliate-Related Entity, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Company or work on the same matter that you worked on while with the Company.

Affiliate is defined as “any person or entity that possesses an ‘affiliate interest’ in a utility as defined by section 269-19.5, Hawaii Revised Statutes (“HRS”), including a utility’s parent holding company, except as otherwise provided by HRS section 269-19.5(h).”

Affiliate-Related Entity is defined as “a third party that provides electricity-related services in a regulated utility’s service territory that has a material financial, operational, or ownership interest with an unregulated affiliate of the utility and of whom the utility has reasonable knowledge.”

For a current list of all Affiliates and Affiliate-Related Entities, please see:

https://www.hawaiianelectric.com/about-us/key-performance-metrics/financial/affiliate-transactions

This list may be amended, updated or revised from time to time without notice.

Nearest Major Market:HonoluluNearest Secondary Market:Hawaii