Description

We are in search of an Administrative Assistant to join our team in Honolulu, Hawaii. In this role, you will be instrumental in managing daily property operations, maintaining comprehensive records, and delivering exceptional customer service. This role offers a contract to hire employment opportunity, ideal for someone keen on facilitating property viewings, handling leasing inquiries, and managing financial tasks. If interested in this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Responsibilities:

• Facilitate communication with tenants, addressing their inquiries promptly and professionally

• Organize property viewings and coordinate move-ins for potential tenants

• Process and monitor maintenance requests to ensure tenant satisfaction

• Maintain thorough records of transactions, contracts, bills, tenant requests, and maintenance works

• Conduct initial screening of potential tenants and handle application processes

• Assist in managing financial tasks such as tracking rent payments, paying bills, and reconciling budgets

• Ensure compliance of all properties with relevant regulations and property laws

• Perform routine administrative functions including drafting correspondence, scheduling appointments, and organizing both paper and electronic files

• Provide excellent customer service through answering inbound calls, handling email correspondence, and responding to inquiries promptly

• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for data entry and other administrative tasks.

Requirements • Ability to handle answering inbound calls effectively and professionally

• Exceptional customer service skills

• Proficiency in data entry tasks with attention to detail

• Experience in email correspondence, managing and responding in a timely manner

• Experience in handling both inbound and outbound calls

• Proficiency in using Microsoft Excel for data management and analytics

• Proficiency in using Microsoft Outlook for scheduling and email management

• Competency in creating presentations using Microsoft PowerPoint

• Proficiency in drafting documents and correspondence using Microsoft Word

• Experience in scheduling appointments, managing calendars and coordinating meetings

• Open to candidates with no prior experience, willingness to learn and improve is essential

• Strong organizational and time management skills

• Excellent verbal and written communication skills

• Ability to work effectively in a team and independently.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .