Job Information
Mallinckrodt Pharmaceuticals Admin Asst III in United States
Job Title
Admin Asst III
Requisition
JR000014303 Admin Asst III (Open)
Location
Hobart, NY
Additional Locations
Hobart, NY (inactive)
Job Description Summary
Provides quality administrative support to all departments at the Hobart Site.
Job Description
Compensation: $46,600.00 - 60,637.00
Benefits available from day one.
On-Time, Effective Delivery of Office Procedures that Ensures Work is Performed at the Right Level:
Performs a variety of tasks involving data processing ranging from entry, collection, organization, input, and presentation in a variety of formats, including but not limited to charts, graphs, scientific/analytical, spreadsheets and databases.
Performs a variety of administrative functions including but not limited to (e.g. bulk copying/scanning projects, submit requisitions and work orders, deliver material/information to other departments, proofreading and verification).
Performs work order entry into the Maximo system.
Submits purchase requisitions into the Maximo system.
Manages filing for Validation.
Coordinates travel and submits expense reports.
Provide administrative support to Department Managers.
Coordinates interviews for open positions.
Coordinates visitors.
Coordinates Approved Contract List (ACL).
Coordinates and provides support to Kaizen events and training.
Prepares presentations as needed.
Attends meetings to document and distribute minutes and action items.
Coordinates all Site Celebrations and community service activities.
Maintains Site Digital Communications.
Assists with Sample Shipping.
Coordinates scheduling of Site Escorts and monitors Escort email account.
Monitors Admin email account.
Supports site hiring/recruitment events
Coordinates visitors.
Supports new hire orientation
Captures meeting minutes and action items and distributes.
Other duties as assigned
Useful, Timely Meeting Minutes:
Organizes and attends meetings throughout the year. (For example: CAPA & MRB Meetings) Takes minutes, ensuring they follow the prescribed format, and distributes minutes for approval/follow up.
Maintains transcribed minutes and supporting documents as warranted.
Site Meetings & Events Supported:
Coordinates scheduling and organizing of complex activities such as large scale site events, meetings, conferences, conference rooms and guest accommodations, domestic and international travel.
Coordinates catering requests.
Minimum Requirements
Education:
Associates Degree or combination of relevant experience and education or training may be considered.
Experience:
2-5 years of related experience to perform the essential functions of the position within quality and quantity standards.
Preferred Skills/Qualifications:
Ability to solve complex and practical problems, deal with several variables with nonstandard situations requiring some decision-making, use of judgment and interpretation of instructions.
Advanced Computer Skills: Microsoft Excel, Word, PowerPoint
Other Skills/Competencies:
Ability to work independently and within a team on special nonrecurring and ongoing projects.
High degree of accuracy and detail orientation.
Customer service and continuous improvement focused.
Ability to appropriately adapt to high pressure situations and diverse work groups.
Works effectively in a team environment or alone with little or no supervision.
Promotes and adheres to safety requirements.
Ability to maintain absolute confidentiality when working with or becomes aware of sensitive or proprietary information.
Perform the basic functions of arithmetic and algebra; add, subtract, multiply and divide all units of measure; compute ratio, rate and percent; calculate variables and formulas.
Ability to multi-task.
Ability to understand a variety of instructions furnished in written, oral or schedule form.
Must be proficient in Outlook (meetings, calendars, etc.)
Interpersonal skills: Builds strong working relationships with both Internal and external customers.
Communication: Ability to effectively and professionally communicate at all organizational levels in a variety of settings and formats.
Organizational Relationship/Scope:
Attention to Detail: Is thorough and precise in accomplishing a task through concern for all the areas involved, no matter how small; monitors and checks work or information and plans and organizes time and resources efficiently; double-checks the accuracy of information and work product to provide accurate and consistent work; provides information on a timely basis and in a usable form to others who need to act on it; remains aware and takes care of details that are easy to overlook or dismiss as insignificant; compares observations of finished work to what is expected to find inconsistencies.
Building Collaborative Relationships: Shows an interest in what others have to say, acknowledges their perspectives and ideas; recognizes the business concerns and perspectives of others; takes time to get to know coworkers, to build rapport and establish a common bond; tries to build relationships with people whose assistance, cooperation and support may be needed; provides assistance, information, and support to others to build a basis for future reciprocity.
Keeping on Point: Can quickly separate the mission-critical from the nice to do and the trivial; quickly senses what’s the next most useful thing to work on; focuses on the critical few tasks that really add value and puts aside or delays the rest.
Organizing: Can marshal resources (people, finding, material support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.
Working Conditions:
Physical/visual activities or demands that are commonly associated with the performance of the functions of this job:
Sedentary Work - exert a negligible amount of force continuously and up to 20 pounds of force occasionally to lift or move o objects. The job involves sitting, walking, and standing, reaching, Communicating, understanding and following instructions.
The job involves clarity of vision at 20 inches or less with the ability to bring objects into sharp focus. May need the ability to identify and distinguish colors.
Flow of work and character of duties involve advanced mental and visual attention to detail much or all of the time.
Environmental/Atmospheric Conditions commonly associated with the performance of the functions of this job:
- Combination of office, lab and manufacturing floor conditions.
At Mallinckrodt, we know that we contribute to something that matters because we make quality products that impact patient lives. Our dynamic work environment provides unique experiences for employees to grow and develop.
Invest in your own career with Mallinckrodt and let’s do something dynamic together.
Mallinckrodt provides equal employment opportunities to applicants and employees without regard to race; color; gender; gender identity; sexual orientation; religions practices and observances; national origin; pregnancy, childbirth, or related medical conditions; protected veteran status; disability; or any other category protected by law.
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