The Executive Administrator provides high-level administrative support directly related to the management and general operations of Akima’s Emerging Markets Group (EMG). This role demands a strategic approach to executive-level support, where discretion and independent judgment are essential. The position involves complex, non-manual tasks that contribute directly to business operations and require stakeholder communication and providing approvals on behalf of the Senior Vice President in specific capacities.

Reporting to the Group President, this role is responsible for handling complex business situations that require careful analysis, strategic thinking, and independent decision-making. The ideal candidate has a track record of interpreting complex business situations, offering recommendations, and independently making decisions that align with organizational objectives. To join our team of outstanding professionals, apply today!

Responsibilities

• Handle a broad range of complex administrative matters of a highly sensitive and confidential nature, requiring an in-depth understanding of organizational policies, procedures, and objectives.

• Draft and manage executive communications, often on behalf of the Senior Vice President, with the authority to sign documents and make decisions within defined guidelines to maintain workflow and address operational needs.

• Exercise discretion and judgment on matters requiring a balance of organizational objectives, priorities, and internal policy. Evaluate multiple factors in determining courses of action, particularly when coordinating across departments and with external partners.

• Independently gather, analyze, and synthesize information on administrative and policy issues, using insights to support strategic decision-making and executive initiatives.

• Oversee small to mid-sized projects that support executive initiatives, from conception through completion, autonomously managing timelines, resources, and outcomes.

• Optimize and manage the Senior Vice President’s schedule with minimal supervision, including strategic prioritization of meetings, deadlines, and external commitments.

• Coordinate comprehensive business travel arrangements, expense tracking, and budget adherence for the Senior Vice President, ensuring alignment with organizational policies and cost-effectiveness.

• Plan and coordinate executive meetings and events, planning and executing comprehensive plans & logistics in alignment with company policies for cost-effectiveness. This includes creating budget, researching and coordinating with external vendors and internal stakeholders, drafting and communicating agendas, managing attendee lists, and ensuring follow-up on action items without direct oversight.

• Establish, manage, and maintain electronic and physical files, records, and documentation systems with high confidentiality and organizational compliance.

• Utilize advanced expertise with administrative and operational systems to streamline processes, improve efficiency, and support the EMG’s strategic goals.

Qualifications

• Experience : Minimum of 6 years in an executive support role with progressively responsible tasks, ideally within a large corporation (>$500M annual revenue and multiple business units), demonstrating independent judgment in support of executive leadership.

• Education : Bachelor’s degree in business administration or a related field preferred. A combination of training and experience may be considered in place of a degree.

• Skills : Advanced proficiency in Microsoft Office Suite, strong organizational and time management skills, exceptional written and verbal communication, and a proactive, forward-thinking approach.

Job ID

2024-14073

Work Type

Hybrid

Company Description

Work Where it Matters

Akima is not just another global enterprise and federal contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At Akima, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders , Akima provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers , Akima delivers agile solutions in the core areas of facilities, maintenance, and repair; information technology; logistics; protective services; systems engineering; mission support; furniture, fixtures & equipment (FF&E); and construction.

As an Akima employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

Akima is a leading provider of mission-critical support services to the U.S. federal government. Our Emerging Markets Group (EMG) focuses on enabling the tech-enabled transformation of our customers' mission capabilities and business operations.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information).