Position Type: Secretarial/Clerical/Accounts Payable Date Posted: 1/31/2025 Location: Hattiesburg Public School District Closing Date: until filled

TITLE: ACCOUNTS PAYABLE CLERK QUALIFICATIONS: 1. High School graduate (Associates degree in accounting or related field preferred) 2. At least two years accounting, bookkeeping or related work experience 3. Ability to perform accurate mathematical computations 4. Ability to plan, organize, set priorities, and work independently 5. Ability to work under time constraints and deadlines, and shift when priorities change 6. Ability to communicate clearly orally and in writing 7. Ability to exhibit professionalism with district staff, vendors and the public 8. Ability to handle sensitive and confidential information responsibly and with integrity 9. Knowledge of accounting principles 10. Proficient in use of standard office equipment 11. Proficient in Microsoft Office and the ability to operate computerized accounting and spreadsheet programs 12. Ability to multitask 13. Ability to give attention to detail

SUPERVISES: N/A REPORTS TO: Chief Financial Officer JOB GOAL: Payments to vendors in an efficient, timely and accurate manner. TYPICAL DUTIES AND RESPONSIBILITIES: Such duties and responsibilities as may be assigned, including but not limited to: 1. Receives and forwards invoices for processing 2. Coordinates the collection of completed purchase orders (including work orders, receiving reports, invoices, etc.) from schools and departments for payment processing 3. Reconciles vendor statements monthly and maintains frequent contact with vendors to ensure accounts are current 4. Addresses vendor inquiries and resolves any account discrepancies 5. Verifies vendor database information is current; assists with removal of inactive vendors 6. Performs monthly review of outstanding purchase order amounts to ensure encumbrances are accurately reflected 7. Inputs completed purchase orders into system to provide timely payment of invoices (mid-month and end of month) 8. Ensures reasonable pricing and available discounts for all goods and services 9. Prepares claims dockets for Board of Trustees review/ratification 10. Performs accounts payable check processing and routes payments to vendors 11. Files paid invoices timely and maintains all purchasing records and payment reports of the district

12. Assists in monthly review of claims payable balances
13. Prepares year end payment reconciliations and processes vendor 1099s
14. Prepares monthly utility reports
15. Assists with retrieving information for auditors and upon request
16. Suggests and initiates modifications to improve workflow and/or procedures
17. Assists other department personnel as appropriate and necessary
18. Demonstrates prompt and regular attendance
19. Supports the Hattiesburg Public School District Mission, Vision, and Strategic Plan
20. Performs other duties as assigned TERMS OF EMPLOYMENT: Salary and work year to be established by the Board of Trustees EVALUATION: Annually