Office Manager and Administrator

The University of Southern Mississippi is currently accepting applications for the position of Office Manager and Administrator.

Position Details

Location Hattiesburg

118 College Drive

Hattiesburg, Mississippi, 39406-0001

United States

Division School of Accountancy

Position Type Staff

Employment Status Full Time

Grant Funded No

Pay Grade

N05

Posting Close Date Open Until Filled

Job Summary

This position oversees and manages the daily operations and fiscal affairs of the School of Accountancy (SoA). This includes monitoring the departmental budget, awarding of student scholarships in the Go System, and coordinating student, professional, and recruiting events, such as Meet the Firms, Advisory Board meetings, student club meetings and events, high school and transfer student recruiting events, and other special events. The position identifies issues in operational processes and ensures they are resolved. The position assists with the maintenance of the SoA’s social media pages and provides basic administrative support to the Director of the SoA, the Director of the Master of Professional Accountancy (MPA), and the School’s faculty.

Primary Duties and Responsibilities

• Coordinate SoA events such as Meet the Firms, Advisory Board meetings, student club meetings and events, high school and transfer student recruiting events, and other SoA events.

• Assist the Director of the SoA and the MPA Director with student recruitment, development and circulation of marketing materials, exit interviews and assessment, and enrollment and scheduling of student classes.

• Assist with the development and posting of content for the SoA’s social media outlets and monitoring posts on those outlets.

• Maintain SoA budgets and spending requests for both university and Foundation funds, preparation and submission of various forms required for payment of expenses and faculty reimbursements, maintains inventory of equipment, and coordinates annual property audits. Maintains and reconciles all school budgets in a timely manner and maintains internal budget documents on a real-time basis.

• Enter course schedules and textbook orders and perform course prerequisite checks. Assist with annual property audits. Award accounting scholarships in the Go System. Manage Graduate Assistant work schedule and assignments.

• Acts as academic support for the SoA including, but not limited to, corresponding with prospective students, preparing and sending necessary student forms, maintaining appropriate student files, and working with faculty, staff, students, and the university community. Manage SoA calls, emails, mail distribution, and office visitors. Performs other duties as assigned.

Minimum Qualifications

Associate’s degree from an accredited college or university, and two (2) years of experience related to above-described duties.

Knowledge, Skills & Abilities

• Excellent communication skills. Familiarity with relevant technology, software, and applications - including Microsoft office suite (especially Word and Excel) and 360 tools.

• Proficiency with office management technology, software, and applications.

• Effective written communications skills, including the ability to write routine reports.

• Effective interpersonal and organizational skills.

• A willingness to take initiative, to be adaptable to changes, and be a creative problem-solver.

Preferred Qualifications

Knowledge and experience in the following areas are desired:

• Accounting and budgeting in a complex organization.

• Managing and monitoring social media posts of an organization.

• Working with varied forms of software and technology such as Excel, PeopleSoft and Ad Astra.

About The University of Southern Mississippi

Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions.

Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We’re developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.

As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.