Fiscal/Administrative Supervisor

Hybrid

Recruitment # 241023-0083AR-001

Location Hartford, CT

Date Opened 10/25/2024 2:45:00 PM

Salary $100,522 - $130,661/year

Job Type Open to Agency Employees

Close Date 11/4/2024 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

• Introduction

  Are you looking to grow your Fiscal career with the State of Connecticut?

  The Connecticut Department of Energy and Environmental Protection (https://portal.ct.gov/DEEP) (DEEP) Bureau of Central Services, Financial Management Division currently has an opportunity for a Fiscal Administrative Supervisor (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=0083AR&R1=undefined&R3=undefined) in the Accounts Receivable unit.

  Position Highlights

• The schedule for this position is Monday - Friday, 40 hours per week, in our Hartford office at 79 Elm Street.

• Schedules, assigns, oversees and reviews the work of staff;

• Oversee reconciliation of revenue;

• Oversee bookstore operations;

• Oversee the Site Information Management System (SIMS);

• Supervises preparation of GAAP reports and budget requests in financial planning;

• Provides staff training and assistance;

• Conducts performance evaluations;

• Determines priorities and plans unit work;

• Establishes and maintains unit procedures;

• Develops or makes recommendations on the development of policies and standards;

• Interprets and administers pertinent laws;

• Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;

• Assists in planning and implementation of financial aspects of EDP systems;

• Utilizes EDP systems for financial records, reports and analyses;

• Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;

• Performs related duties as required.

  About Us

  The State of Connecticut, Department of Energy and Environmental Protection (DEEP) is charged with conserving, improving and protecting the natural resources and the environment of the state of Connecticut as well as making cheaper, cleaner and more reliable energy available for the people and businesses of the state. The agency is also committed to playing a positive role in rebuilding Connecticut’s economy and creating jobs and to fostering a sustainable and prosperous economic future for the state.

  Selection Plan

  Before you apply:

• In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

• In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

• The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

• Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.

• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

• For assistance in applying please read (https://www.jobapscloud.com/ct/sup/applicanttips2023november.pdf) or watch (https://www.youtube.com/watch?v=Y8sOb10qYXQ) our Applicant Tips on How to Apply!

  Important information for after you apply:

• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.

• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

• Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.

• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

• For current state employees, salary calculations are not necessarily comparable from branch to branch, but it does not impact your state service credit.

  Questions about this position should be directed to Nick Naples at Nicholas.Naples@ct.gov.

  PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight.

EXAMPLES OF DUTIES

Schedules, assigns, oversees and reviews the work of staff; Oversee reconciliation of revenue; Oversee bookstore operations; Oversee the Site Information Management System (SIMS); Supervises preparation of GAAP reports and budget requests in financial planning; Provides staff training and assistance; Conducts performance evaluations; Determines priorities and plans unit work; Establishes and maintains unit procedures; Develops or makes recommendations on the development of policies and standards; Interprets and administers pertinent laws; Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; Assists in planning and implementation of financial aspects of EDP systems; Utilizes EDP systems for financial records, reports and analyses; Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of

• principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;

• relevant agency policies and procedures;

• relevant state and federal laws, statutes and regulations;

• Knowledge of

• grants and contracts preparation and administration;

• purchasing principles and procedures;

• types, characteristics and sources of supply and market factors of assigned commodities;

• business law as it applies to purchasing contracts and sales;

• payroll practices and procedures;

• Considerable

• interpersonal skills;

• oral and written communication skills;

• Considerable ability in preparation and analysis of financial and statistical reports;

• Ability to

• understand and apply relevant state and federal laws, statutes and regulations;

• utilize EDP systems for financial management;

• Supervisory ability.

  MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

  Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, or payroll function. Descriptions of these fiscal/administrative functions are attached.

  MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

  Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.

  NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is the professional training level and below the professional working level.

  MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

• A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

• For state employees experience at the level of a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis.

  PREFERRED QUALIFICATIONS

• Experience in preparing Generally Accepted Accounting Principles (GAAP) reports;

• Experience in managing the day-to-day operations of an online bookstore;

• Experience in developing, drafting, and enforcing state statutes and regulations;

• Experience in overseeing the daily, monthly and annual reconciliation of revenue to the Department of Energy and Environmental Protection (DEEP);

• Experience in assisting with the management of regulatory assessment rates for Public Utilities Regulatory Authority (PURA) and Nuclear Safety, including administering client billing notifications;

• Experience in using Microsoft Office including Excel, Word, Outlook, and Teams.

• Experience in working with CORE-CT and Site Information Management System (SIMS) as it pertains to revenue deposits and reporting;

• Experience in database management, data processing, data analysis, and contributing to programing development;

• Experience in selling and processing applications for various licenses, such as hunting, fishing and boating.

  Conclusion

  AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

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