Job Information
State of Connecticut, Department of Administrative Services Fiscal/Administrative Assistant in Hartford, Connecticut
Fiscal/Administrative Assistant
Office/On-Site
Recruitment # 240618-1317AR-001
Location Hartford, CT
Date Opened 6/20/2024 12:00:00 AM
Salary $65,979 - $83,953/year Salary effective 6/28/2024 (New State employees start at the minimum)
Job Type Open to the Public
Close Date 6/27/2024 11:59:00 PM
Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)
Introduction
Do you want to utilize your skills and make a difference? Are you looking to take the next step in your career? If so, please read on to learn more about this exciting opportunity!
The S tate of Connecticut (https://portal.ct.gov/) , Department of Public Health ( DPH (https://portal.ct.gov/DPH) ), is currently seeking a qualified individual for a Fiscal Administrative Assistant (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=1317AR&R1=&R3=) position in the Business Office of the Fiscal Services Section.
Highlights:
LOCATION : Hartford, CT
SCHEDULE : Monday - Friday
WORK HOURS : Full-Time, First Shift, 40 hours per week
What We Can Offer You:
Visit our new State Employee Benefits Overview page!
The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 (https://portal.ct.gov/DAS/Press-Room/Press-Releases/2023/Forbes-State-of-CT-Ranked) - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
Professional growth and development opportunitie s.
A healthy work/life balance to all employees.
You Will Discover The Opportunity To:
Engage in a rewarding career;
Showcase your talents in a meaningful role;
Thrive in an exciting environment;
Provide support to a division that is passionate about the work we do;
Work together in a collaborative team environment.
The Role:
This position will be responsible for all aspects of accounts payable functions (receiving, payment processing and reconciliation) within the Business Office.
Job duties include, but are not limited to:
Processing vouchers/payments of commodities, consultants, and other services;
Assist with vouchering;
Resolution of payment/vouchering errors;
Assist with preparing reports for audit and administrative purposes;
Assist with other assigned tasks as required.
About Us:
The Mission of the Department of Public Health (https://portal.ct.gov/DPH/Communications/About-Us/About-Us) (DPH) is to protect and improve the health and safety of the people of Connecticut by assuring the conditions in which people can be healthy, preventing disease, injury, and disability, and promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.
DPH accomplishes this through the implementation of its Strategic Plan (https://portal.ct.gov/-/media/Departments-and-Agencies/DPH/State-Health-Planning/Strategic-Planning/CTDPH2019Strategic-Plan-final.pdf) which outlines the actions that DPH is taking to accomplish its Mission.
Selection Plan
FOR ASSISTANCE IN APPLYING:
Please read (https://www.jobapscloud.com/ct/sup/ApplicantTips2021Nov.pdf) or watch (https://www.youtube.com/watch?v=Y8sOb10qYXQ) our Applicant Tips on How to Apply!
To Apply:
In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
In order to comply with Public Act 21-69 (https://www.cga.ct.gov/2021/act/Pa/pdf/2021PA-00069-R00SB-00056-PA.PDF) , the State of Connecticut is no longer asking for resumes during the initial application process.
All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
Important Next Step Information for After You Apply:
Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
Read through this helpful link to prepare for your interview .
C andidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics (https://portal.ct.gov/ethics) .
For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
Connect With Us:
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Julie Barker via email at Julie.Barker@ct.gov .
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility, or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.
EXAMPLES OF DUTIES
Performs paraprofessional level work in fiscal and administrative activities; independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
PREFERRED QUALIFICATIONS
Experience with overall Business Office Operations (accounts payables, accounts receivables or purchasing operations.
Experience receiving and processing invoice payments for Goods & Services.
Experience resolving payment processing errors (i.e., match exceptions, budget errors).
Experience with PeopleSoft Core-CT Accounts Payable module or similar systems.
Experience with MS Excel formulas, sorting and lookups.
Experience communicating with internal and external customers.
SPECIAL REQUIREMENTS
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Click on a link below to apply for this position:
Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online