Description We are offering a long-term contract employment opportunity for an Executive Assistant based in GREENVALE, New York. Serving as a pivotal role in our team, you will be tasked with providing top-tier administrative support to senior executives, ensuring efficient operations across various aspects of the business.

Responsibilities:

• Coordinating executive calendars, including scheduling meetings, appointments, and managing travel arrangements.

• Prioritizing meeting requests to maximize executive time management.

• Preparing for meetings by organizing necessary materials such as presentations, reports, and agendas.

• Recording minutes during meetings and ensuring follow-up on action items.

• Managing domestic and international travel arrangements including flights, accommodations, and itineraries.

• Handling expense reports and managing reimbursements.

• Serving as the first point of contact for executives, managing communication with internal and external stakeholders.

• Screening and prioritizing emails, calls, and correspondence, and ensuring timely responses.

• Drafting, editing, and proofreading documents, presentations, and reports for executive review.

• Maintaining confidential records, files, and contracts.

• Assisting in the planning and execution of special projects and events as directed by the executive team.

• Monitoring project timelines and providing regular updates to executives on progress.

• Overseeing office supplies and ensuring that office equipment is properly maintained.

The role will require proficiency in various skills including ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence, and Administrative Assistance. Requirements • Proficiency in ADP - Financial Services

• Proficient in using Cisco Webex Meetings for virtual meetings and online events

• Experience in using Concur for travel and expense management

• Proficiency in CRM for managing company's relationships and interactions with potential and existing customers

• Knowledge of Kronos Timekeeping System for workforce management

• Experience with About Time for mobile time tracking

• Strong skills in Calendar Management to manage and coordinate schedules

• Excellent Communication skills for clear and concise communication with various stakeholders

• Ability to manage Conference Calls to ensure smooth and effective communication

• Proficiency in handling Correspondence including emails, letters, packages, etc.

• Prior experience in providing Administrative Assistance to ensure efficient operation of the office.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .