Description:

Responsible for a variety of administrative support functions which demand organization and accuracy including: assist the Director of UEC and Executive Director of Student Center with clerical and administrative needs associated with the operation of the office; provide exceptional customer service; retrieve 25 Live event information; applications and related materials; coordinate input of username and passwords; compose, type, and edit various documents including letters, memos, reports, and forms; screen calls and respond to routine questions; greet and direct students, visitors, faculty, and staff; maintain various computer and paper files, records, and logs; research and retrieve information for compiling reports; data collection; maintain office and inventory areas. Manage mailing/special projects support; organize staff engagement assignments. Other duties include: maintain budget/expense, vehicle request transactions, student workers timesheets, and student communications.

Primary Function of Organizational Unit:

The University Event Center serves as the primary contact for all meeting and event planning, scheduling and coordination for on-campus activities at North Carolina A&T State University. The University Events Center ( UEC ) services students and their organizations, faculty and staff, administrative offices, and off-campus entities in the direct scheduling and coordination of various events. The UEC staff works with a number of individuals via phone, fax and personal contact in the coordination of various events, including conferences , meetings, receptions, retreats, performances, concerts and other major events. Essentially, this office manages the planning, coordination, execution and marketing of any and all events on the university campus.

Internal job number: 000414

Requirements:

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred:

Graduation from a four-year college or university and 1-2 years of experience in events scheduling and coordination or equivalent experience (1-3 years) in events scheduling and database management. Use and management of web-based software and information is highly desirable. Consideration is given when knowledge and skills are documented with verifiable work experience.

Job Closing Date: 08/05/2024