Description

About Hensel Phelps:

Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation. Ranked #1 in aviation and #6 overall general contractor in 2024 by BD+C, Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community, Hensel Phelps brings our clients' visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.

Position Description:

This role will perform legal administrative functions, including management and distribution of corporate and legal information, provide administrative support for a wide variety of legal department processes, procedures, platforms and special projects.

Compensation Range (Colorado Only)

$20-$25 per hour

Essential Duties:

• Provide legal administrative support to department attorneys and paralegals for company operations nationwide.

• Assists in administering and maintaining the company’s legal programs and processes and interface with other corporate departments and operations personnel.

• Read, route and file incoming mail and communications and prepare outgoing mail and correspondence, including e-mails.

• Compose routine correspondence and other written communications.

• Answer telephone calls and serve as the department’s initial point of contact for internal and external inquires and other communications.

• Support and maintain legal matter file platform (Filevine). Contract template platforms and other legal platforms.

• Support department functions, programs, processes and procedures, such as licensing and registration, as assigned.

• Administer legal invoice payment and department payroll functions.

• Arrange and coordinate travel schedules and reservations.

• Arrange and coordinate department events and meetings, prepares agendas, reserves, and prepares facilities, and records and transcribes minutes of meetings.

• Order and maintain supplies and arranges for equipment maintenance and replacement.

Required Qualifications:

• High school diploma or equivalent

• Two years of proven experience in an administrative support position and/or equivalent combination of education and experience.

• Strong sense of integrity and a firm understanding of and adherence to confidentiality principles is required.

• Understands and meets quality standards.

• Ability to comprehend and execute written and verbal instructions.

• Ability to read, organize and distribute legal communications and memoranda, including the ability to write draft basic correspondence.

• Effectively communicates and presents information in one-on-one and small group settings involving clients, other employees of the organization and outside parties.

• Willingness to take direction and follow instructions and the ability to carry out detailed but uninvolved written or oral instructions.

• Ability to deal with problems involving a few concrete variables in standardized situations.

• Excellent organizational and data processing skills

• Willingly asks questions and implements new and more effective process and procedures.

• Works collaboratively with others and fosters a positive work environment related to teamwork.

• Prior experience in a legal setting preferred.

Benefits:

Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire. Based on position location, a cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment).

Physical Work Classification & Demands:

• Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

• Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.

• The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.

• Constantly reads written communications and views email submissions.

• The person in this position regularly sits in a stationary position in front of a computer screen.

• Visual acuity and ability to operate a vehicle as certified and appropriate.

• Rarely exposed to high and low temperatures

• Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.

Employment Offers are Contingent Upon Successful Completion of the Following:

• Verification of Work Authorization and Employment Eligibility

• Substance Abuse Screening

• Physical Exam (if applicable)

• Background Checks for Badging/Security Clearances (if applicable)

Equal Opportunity and Affirmative Action Employer:

Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)