Summary The incumbent serves as a Program Specialist on the administrative staff of the Director, National Disabled Veterans Winter Sports Clinic. This position is located at the VA Medical Center, Grand Junction, Colorado. Provides technical assistance to the Director, National Disabled Veterans Winter Sports Clinic and Administrative Officer. Responsibilities Provides high level administrative and technical support to the Local site coordinator/administrative officer for the National Disabled Veterans Winter Sports Clinic. Plans, manages, and coordinates conference calls, provides on-site support, coordinates special projects, monitors budgets, coordinates travel and provides research and advanced planning for the Local site coordinator/Administrative Officer and Director. Responsible for conducting and/or moderating conference calls, preparing agendas, meeting minutes and other required documents. Plans and coordinates special projects. Gathers and assembles pertinent information from files and documents in developing the program agenda for the national event. Develops and maintains the controls necessary to ensure the completion of required special projects and reports. Inputting all participants information into the national event database, and insuring that the database is accurate and complete. Develop guidelines. instructional methods, materials, etc., and new or improved applications of educational technology to health care programs. Provide guidance to operating programs in establishing their internal data management software program. Develop and/or obtain training aids, and selecting pertinent government and non-government training resources. Reviews, analyzes, and evaluates travel and special projects to assess their quality and effectiveness. Responsible for researching and analyzing complex or simple administrative issues. Researches and/or analyzes complex or simple administrative issues; determining pertinent issues and collects relevant information from a variety of sources. Work Schedule: Monday-Friday, 8:00am-4:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD01776-O Relocation/Recruitment Incentives: Not authorized. Permanent Change of Station (PCS): Not authorized. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/30/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing high-level administrative and technical support; preparing, reviewing, and monitoring budget expenditures to include appropriated and non-appropriated funds; performing computer tasks in an office setting; providing administrative support for daily, weekly, monthly, quarterly, and yearly report requirements; maintaining office records to include fiscal records and a wide-variety of files; initiating computer and phone work orders; and utilizing healthcare management software to accurately input participant information into national database. This definition of specialized experience is typical of work performed at the GS-07 grade/level or equivalent in the Federal service.. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate level degree; or 2 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position; or LL.B or J.D., if related. (Note: You must attach a copy of your transcripts at the time of application.) . OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and graduate level education (in excess of the first year or 18 semester hours) to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcripts must be submitted with your application. (Note: You must attach a copy of your transcripts at the time of application.). You will be rated on the following Competencies for this position: Analytical Reasoning Creative Thinking Planning and Evaluating Project Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work Is basically sedentary, however, some walking, standing, bending and carrying of light-to-medium weight objects is sometimes required. More walking and strenuous activity Is required during the special event program Flexibility is needed to accommodate events and activities occurring during off tours, weekends, holidays, and evenings. Travel by land or air is required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.