The University of Southern Maine is seeking to fill the position of Assistant Director of Facilities Management for Operations. This position is an opportunity to join our Facilities team and be part of the day-to-day operations of the University.

The Assistant Director (https://drive.google.com/file/d/12i6mDm6iZr4Vn1lAIj8t0zH9Rp5brCba/view?usp=sharing) reports to the Associate Executive Director of Facilities Management for Operations and Administration and is responsible for the supervision of daily operational services provided by the building trades on both the Gorham and Portland campuses. Through continuous monitoring of conditions, maintains the buildings and mechanical systems in a safe and efficient mode of operation.

Essential Functions Include but not limited to:

• Directly manages the work activities of direct reports within their assigned shops.

• Responsible for ensuring timely completion of building maintenance work orders, backlog reports and identification and recommendation of work for inclusion in deferred maintenance.

• Works closely with the Facilities Service Manager to assign and prioritize all work orders submitted and ensure that time and materials are accurately tracked and associated with correct work orders.

• Reviews work assignments, maintenance schedules, and preventative maintenance programs to ensure that work is appropriately assigned amongst different trade staff. Inspects and evaluates quality of work and adheres to standards.

• Prepares cost estimates for maintenance projects with cost comparisons for alternative plans, including in-house versus out-source services. Prepare specifications for maintenance, repair, renovation and construction projects, obtains proposals and quotations from contractors and recommends/requisitions a contractor for actual contractual work. Oversees work to assure conformance to specifications.

• Utilizing an enterprise software package develops and approves purchase requisitions and invoices for payment. Maintains constant surveillance of expenditures, develops unit costs and recommends apportionment schedules to distribute charges to auxiliary services and other departments as applicable.

• Inspects and coordinates the construction phase of projects including projects done jointly with department trades persons and outside contractors.

The Facilities Management Department (https://usm.maine.edu/facilities-management/) at the University of Southern Maine is responsible for the maintenance, operation, and improvement of campus buildings and grounds. This includes managing custodial services, maintenance and repairs, landscaping, and ensuring that facilities meet safety and accessibility standards. The department also oversees energy management and sustainability initiatives, aiming to create a safe, efficient, and welcoming environment for students, faculty, and staff. Overall, their work supports the university's mission by maintaining and enhancing campus infrastructure.

Pay and Benefits: This position pays $75,000. The University of Southern Maine provides highly competitive benefits (https://usm.maine.edu/campus-human-resource-services/benefits-and-wellness/#xd_co_f=OTZlMjgzOTAtNWZlOS00NDI4LWI0ZTMtNThjMGVjNDRkOTA3) that include generous paid time off (13 paid holidays plus earned vacation and sick time); health, dental and vision insurance; life insurance; short- and long-term disability insurance; a tuition waiver program for employees and tuition discounts for spouses and eligible dependents; a 403(b)-retirement plan with 10% employer contribution; and more. To learn more, please review the Non-Rep Faculty and Salaried Benefits Information Summary (https://usm.maine.edu/campus-human-resource-services/wp-content/uploads/sites/235/2022/07/Single-Page-Benefits-NonRep-Faculty-and-Salaried.pdf) .

Location and Schedule: This is a full-time position that works on both the Portland and Gorham campuses of the University of Southern Maine. Travel between the two campuses is required.

The University of Southern Maine embraces an inclusive campus community that values the expression of differences in ways that promote excellence in teaching, learning, personal development, and institutional success. The Office of Equity, Inclusion and Community Impact (https://usm.maine.edu/equity-inclusion-community-impact/) supports USM's DEIA- and Community Impact-focused departments, committees, groups, projects, training, and events. USM encourages women, veterans, individuals with disabilities, and people from diverse racial, ethnic, and cultural backgrounds to apply.

We are dedicated to our Service Promise, Student Focused Every Day, and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness.

Required Qualifications:

• Bachelor’s Degree in a related field or an equivalent level of experience.

• Minimum of five (5) years of progressively more responsible experience in the field of plant operations and maintenance. Including at least three (3) years of supervisory experience.

• Strong interpersonal, organizational, and planning skills.

• Experience with an IWMS system.

• General knowledge of all areas of building maintenance and operating systems such as elevators, fire alarms, HVAC, plumbing, electrical, carpentry, district heating systems, etc.

License/Certifications:

• Valid Maine motor vehicle’s license

To apply, click on ‘Apply Now’ or visit our USM Careers Page and submit the following:

• Cover Letter

• Resume/Curriculum Vitae

• Finalist candidates will be asked to provide a list of the names and contact information for references.

For full consideration please submit all required materials by October 2, 2024.

We are not able to consider applicants who require Visa sponsorship support.

Appropriate background screening will be conducted for the successful candidate.

Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. View the University’s Annual Security Report (PDF) (https://usm.maine.edu/public-safety/annual-security-and-fire-safety-report/) . If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please email (usmdeanofstudents@maine.edu) or call 207.780.4035.

EEO Statement:

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request.

The following person has been designated to handle inquiries regarding nondiscrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, 207.581.1226, TTY 711 (Maine Relay System).