Job Title: Administrative Assistant with Automotive Knowledge

Job Description

We are seeking a detail-oriented Administrative Assistant with a experience in the automotive industry. The role involves invoice reconciliation, data entry, and providing general administrative support. The ideal candidate will have strong organizational skills and proficiency in Microsoft Office Suite.

Responsibilities

• Review and reconcile invoices with purchase orders and receipts to ensure accuracy and resolve discrepancies.

• Assist in the month-end close process by preparing and reviewing financial statements, ensuring all transactions are accurately recorded.

• Accurately enter and update data in our accounting and administrative systems, maintaining up-to-date records.

• Process incoming invoices, ensuring they are coded correctly and approved in a timely manner.

• Provide general administrative support, including filing, answering phones, and managing office supplies.

• Liaise with vendors, clients, and internal departments to resolve any billing or payment issues.

• Generate and distribute financial and operational reports as needed.

Essential Skills

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

• Experience in invoice reconciliation and data entry.

• Strong attention to detail and organizational skills.

• Mechanical/automotive knowledge is required.

Additional Skills & Qualifications

• High school diploma or equivalent; additional qualifications in office administration or accounting are a plus.

• Proven experience in an administrative or office coordinator role.

• Excellent communication and interpersonal skills.

• Ability to work independently and as part of a team.

Work Environment

This is a part-time role with hours from 9 AM to 3 PM, Monday to Thursday. The work environment includes office settings and occasional exposure to mechanical/automotive components to better understand the operations. The role requires 25-30 hours per week.

Pay and Benefits

The pay range for this position is $21.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Germantown,WI.

Application Deadline

This position is anticipated to close on Mar 5, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.