Office Specialist II Supervisor

Gardiner , Maine , United States | Administrative & Office Support | Full-time

Apply by: May 1, 2024

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Department of Professional & Financial Reg (and Boards) - Office of Professional and Occupational RegulationJob Class Code:6551

Grade: 21 (Administrative)

Salary: $42,827 - $59,217

Location: Gardiner Opening Date: April 16, 2024Closing Date: May 1, 2024

The Office of Professional and Occupational Regulation (OPOR) and its licensing boards and programs are established for the sole purpose of protecting the public by licensing qualified individuals in each professional area and by imposing discipline on licensed individuals and entities to prevent harm to the public.

This position ensures compliance with the Department’s laws and rules especially related to public safety and helping with timely permitting, licensure, and compliance. The selected candidate will provide support services to high-profile licensing boards focusing on public safety.

Possibility of hybrid work schedule after training period.

Primary responsibilities include:

• Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.

• Independently compose, review, edit, and/or approve correspondence.

• Review existing work methods and administrative policies and make recommendation to improve existing work practices.

• License application review, applying statutes, rules and policies.

• Liaise between supervisor and internal and external sources on key matters.

• Interpret and implement the policies and decisions of superiors.

• Represent supervisor/program at public meetings, including explaining organizational, program, and/or project goals.

• Attend board/committee meetings to provide administrative support.

Skills or knowledge required:

• Knowledge of the principles of organization.

• Knowledge of the principles of office management.

• Ability to compose, review, and edit complex and/or technical business correspondence.

• Ability to use discretion and judgment in dispensing information.

• Ability to initiate, coordinate, implement, and evaluate administrative activities.

• Ability to analyze problems, offer solutions, reach logical conclusions, and make sound recommendations.

• Ability to understand and promote management goals as they affect day-to-day and long-term operations.

• Ability to effectively plan and adjust work operations to meet planned and unexpected changes.

• Ability to effectively represent the organization at internal and external meetings.

• Strong technical skills working with electronic data systems.

Minimum qualifications:

Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.

Preference will be given to those applicants:

Preferences will be made to candidates with experience working for the State of Maine

Contact information:

Questions about this position should be directed to Anne L. Head at (207) 624-8511 or anne.l.head@maine.gov

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.

If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan – The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.21% for Confidential employees.

State employees are eligible for anextensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from theOffice of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.