ADMINISTRATIVE ASSISTANT I - 42004030

Date: Nov 15, 2024

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Requisition No: 841259

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT I - 42004030

Pay Plan: Career Service

Position Number: 42004030

Salary: $39,000.00 - $42,900.00

Posting Closing Date: 11/22/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

ADMINISTRATIVE ASSISTANT I

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF PLANT INDUSTRY

OPEN COMPETITIVE OPPORTUNITY

CONTACT:

Cheryl Jones; ph# (352) 395-4708 or emailCheryl.Jones@FDACS.gov.

MINIMUM REQUIREMENTS:

A bachelor's degree from an accredited college or university and one (1) year of administrative experience.

A master's degree from an accredited college or university can substitute for the required experience.

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

An equivalent combination of education and experience which equals five (5) years can substitute for the above requirements.

Requires possession of a valid Class E driver license.

EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency. A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.”Approved Credential Evaluation Agencies (fldoe.org) (https://www.fldoe.org/teaching/certification/foreign-trained-grads/approved-credential-evaluation-agencie.stml)

ATTENTION CANDIDATES

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).

• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.

• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

  The Florida Department of Agriculture and Consumer Services values

and supports employment of individuals with disabilities. Qualified

individuals with disabilities are encouraged to apply.

ADDITIONAL REQUIREMENTS:

Occasional travel, including overnight and sometimes up to two weeks on an emergency program, required.

NOTES:

This position reports to work Monday through Friday.

JOB DUTIES:

General Statement: This is an administrative position that serves as the primary support position on the High Risk Detector Dog (HRDD) Program.

Responsible for refused entry, suspension, and regulatory significant specimen report documentation including, compiling the information needed to complete the notification and creating the official notification.

Responsible for maintaining import notification databases and informing plant inspection personnel. Tracks and reports the conclusion of inspections.

Maintains appropriate records for data retrieval, maintains proper records of all functions, and will submit those records in a timely and accurate manner. Prepares and assists with the preparation of quarterly, annual and other reports as required by the department and related agencies.

Maintains a current working knowledge of state and federal plant regulatory import regulations relating to import inspection activities. Researches current regulations and provides information to resolve issues that arise with shipments of agricultural commodities imported into Florida. This includes assisting with resolving import related inquiries from the public.

Participates in emergency programs to assist in reviewing, organizing, editing and entering program activity data. Completes summary data and distributes reports as directed.

Responsible for reviewing and maintaining data related to master permits.

Assists and participates in training for new inspectors as well as ongoing training activities within the program area to develop skills and correct deficiencies. Attends meetings and workshops and gives presentations concerning the program.

Performs related work as directed by the Import Certification Specialist of Plant and Apiary Inspection.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of Departmental policies and procedures, and of general office procedures and practices.

• Knowledge in state purchasing and invoice processing.

• Skill in data entry and retrieval.

• Skill in telephone customer service.

• Skilled in completing and maintaining accurate records.

• Ability to deal with the public in a professional and courteous manner.

• Ability to follow directions both written and verbal.

• Ability to use computer hardware and software such as Microsoft Office Suite.

• Ability to learn internal system software.

• Ability to use photocopy and fax machines.

• Ability to plan, organize and coordinate information and work assignments.

  The Benefits of Working for the State of Florida

  Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;

• Nine paid holidays and one Personal holiday each year;

• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;

• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com ;)

• Flexible Spending Accounts;

• Tuition waivers;

• And more!

  For a complete list of benefits, visit www.mybenefits.myflorida.com .

  For an estimate of the total compensation package for this position, please visit the“Total Compensation Estimator Tool”located above under the “Posting Closing Date.”

  SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

GAINESVILLE, FL, US, 32307 GAINESVILLE, FL, US, 32601 GAINESVILLE, FL, US, 32605 GAINESVILLE, FL, US, 32606 GAINESVILLE, FL, US, 32607 GAINESVILLE, FL, US, 32608 GAINESVILLE, FL, US, 32609 GAINESVILLE, FL, US, 32611 GAINESVILLE, FL, US, 32641 GAINESVILLE, FL, US, 32653

Nearest Major Market:Tallahassee