The Core responsibility of this role is to manage the administrative assistants’ team in order to provide professional support that facilitates operational efficiency, collaboration and to ensure that colleagues receive the best service.

Additional responsibilities are supporting a fund team in every aspect of its day to day running. This is an all-encompassing secretarial and administrative role.

Main Duties and Responsibilities

Supervision of the administrative assistants’ team and the receptionist

Ensure adequate staffing level to cover for absence and peak in workload

Provide optimized administrative processes that reflect audit requirements as well as an efficient working environment in liaison with the office manager

Support the implementation of new software, new company processes, etc.

Manage annual performance evaluations and goal setting, ensuring that effective feedback is sought and given

Ensure that team is mentored and developed appropriately, organise regular team meetings, lessons learned sessions, provide training sessions, etc.

Liaising with external service providers and business partners, drafting own correspondence, answer requests of service providers, internal tracking of investment offers

Diary Management – Coordinate, organise and facilitate a high volume of meetings, conferences, investor days (including international conference calls/video conference calls/WebEx-meetings) as well as intelligent and reliable travel arrangements with complex itineraries in liaison with other offices, preparing of travel expenses

Ensuring all deadlines are met and that managers are fully prepared for meetings (assisting with the preparation of presentations

Translating of reports and presentations German/English

Administrative tasks like updating and maintaining client and property management database, preparing and keeping track of Fund invoices, responsible and reliable handling of bank guarantees/rental security deposits, preparing NDA’s/LOI’s according to requirements

Further administrative tasks, minor projects, occasional event organisation

Technical Skills & Qualifications Required

Experience as a team leader or a similar role, preferably in an international environment

Very good knowledge of MS Office (Outlook, Excel, PowerPoint, Word, One Note), Adobe Standard, DocuSign

Very good German (incl. orthography) and English language skills

Knowledge of virtual call systems (Zoom, WebEx, MS Teams)

Knowledge of German travel expense laws and regulations appreciated

Competencies Required

Ability to build professional relationships and trust

Excellent communication skills

Good analytical, planning and organizational skills

Attention to detail, accuracy

Proactive prioritising, handling of multiple requests/tasks, meeting deadlines

Service-oriented and self-organized

Team player

Flexibility to adjust to changing working environment and processes

Committed, positive working attitude, hands on approach

Willing to acquire knowledge of asset management and investment topics

Act in line with Nuveen’s Company Values

This role requires no regulatory designation.

Nuveen is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace.

Nuveen offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. Please contact ta@nuveenglobal.com should you require any assistance.

Related Skills

Accountability, Adaptability, Administrative Support, Communication, Corporate Travel Program Management, Detail-Oriented, Employee Engagement, Executive Presence, Expense Reporting/Management, Organizational Savviness, Prioritizes Effectively, Relationship Management, Travel Expertise

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Company Overview

Nuveen is the investment management arm of TIAA. It is one of the largest global asset managers with specialist knowledge across a wide array of asset classes, including fixed income, listed equities and alternatives. Nuveen is driven not only by the independent investment processes across the firm, but also the insights, risk management, analytics and other tools and resources a truly world-class platform provides. As a global asset manager, our mission is to work in partnership with our clients to create outcome-focused solutions to help them secure their financial future. For more information about the firm please visit our website at www.nuveen.com

Accessibility Support

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.

If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team:

Phone: (800) 842-2755

Email: accessibility.support@tiaa.org

Privacy Notices

For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here (https://www.tiaa.org/public/tiaa-nuveen-privacy) .

For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here (https://www.tiaa.org/public/tiaa-nuveen-ca-privacy) .

For Applicants of Nuveen residing in Europe and APAC, please click here (https://www.tiaa.org/public/nuveen-eu-uk-privacy) .

TIAA started out over 100 years ago to help ensure teachers could retire with dignity. Today, many people who work at not-for-profits rely on our wide range of financial products and services to support and strengthen their financial well-being.

Privacy Notices

• For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here (https://www.tiaa.org/public/tiaa-nuveen-privacy) .

• For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here (https://www.tiaa.org/public/tiaa-nuveen-ca-privacy) .

• For Applicants of Nuveen residing in Europe and APAC, please click here (https://www.tiaa.org/public/nuveen-eu-uk-privacy) .

• For Applicants of Greenwood residing in Brazil (English), click here (https://www.tiaa.org/public/support/privacy/applicants-greenwood-privacy) .

• For Applicants of Greenwood residing in Brazil (Portuguese), click here (https://www.tiaa.org/public/support/privacy/applicants-greenwood-portuguese-privacy) .

• For Applicants of Westchester residing in Brazil (English), click here (https://www.tiaa.org/public/support/privacy/applicants-westchester-privacy) .

• For Applicants of Westchester residing in Brazil (Portuguese), click here (https://www.tiaa.org/public/support/privacy/applicants-westchester-portuguese-privacy) .

Nondiscrimination & Equal Opportunity Employment

TIAA is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace.

EEO is the Law (https://assets.phenompeople.com/CareerConnectResources/TIAAGLOBAL/documents/22-088_EEOC_KnowYourRights-1688394514088.pdf)

Pay Transparency

Philadelphia Ban the Box (https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf)