Under the direction of the Administrative Judge, Family Division, the Court Reporter serves as a confidential executive level administrative assistant and judicial assistant to Family Division Judges and Magistrates recording courtroom proceedings and transcription of these proceedings pursuant to the Indiana Appellate Rules. This position is covered under the Superior Court Employee Handbook. This is an employee-at-will position.

ESSENTIAL FUNCTIONS:

• Responsible for recording and preserving courtroom proceedings and log notes, as well as identifying and storing all case notes and exhibits pursuant to Indiana Rules of Court and retention schedules.
• Enters orders related to cases filed in the Family Relations Division, findings, notices, letters and related correspondence in state-wide software applications.
• Responsible for accurate and timely transcription of court proceedings pursuant to Indiana Rules of Appellate Procedure.
• Performs confidential executive level administrative assistant and judicial assistant functions for judges and magistrates.
• Interacts with other judges, elected officials, Indiana Judicial Center, National Center for State Courts and other court related agencies.
• Assists the public, answers telephone, returns calls, greets visitors, responds to questions, receives pleadings, correspondence and accesses court case files.
• Works irregular and extended hours for trial and meeting case deadlines.
• Performs back-up assistance to Family Relations Division court reporters.
• Performs all other duties as assigned, including overtime as required.

REQUIREMENTS:

• High School Diploma with additional specialized training in criminal justice related and/or paralegal
• Comprehensive knowledge of court procedures, laws related to Family Relations cases and local rules including maintaining up-to-date information regarding all code and rule modifications
• Ability to record all courtroom proceedings and transcription of cases pursuant to Indiana Rules of Appellate Procedure
• Ability to troubleshoot courtroom hardware including, but not limited to, audio and exhibit presentations and software FTR digital court reporting
• Advanced organizational skills with ability to work within a fast-paced and high demand environment, including meeting deadlines and working extended and irregular hours as needed for trials

REQUIREMENTS (continued):

• Strong computer skills with the ability to use Microsoft Office and other job related software
• Ability to use standard office equipment including, but not limited to, printer, scanner, copier, fax, courtroom audio/visual presentation equipment and telephone
• Legal, paralegal or transcription experience preferred
• Familiarity with electronic submission techniques and technologies

DIFFICULTY OF WORK:

The Court Reporter performs work with well established guidelines, but involving several variables when entering orders, findings, notices, letters and related correspondence into state-wide software programs and the courts case management systems.

RESPONSIBILITY:

The Court Reporter applies standardized practices when recording and preserving courtroom proceedings and log notes. Work is reviewed for adherence to instructions and soundness of judgment.

PERSONAL WORK RELATIONSHIPS:

The Court Reporter maintains frequent contact with other County employees, other Judges, Elected Officials, Indiana Judicial Center, and other court related agencies regarding courtroom transcripts.

WORKING CONDITIONS:

The Court Reporter works in a standard courtroom setting requiring frequent sitting with the ability to move around freely with some standing and walking also involving some lifting up to twenty pounds, bending and reaching over head. Very frequent typing including proofreading, attention to detail, monitoring equipment and some detailed inspection is required with s me exposure to infectious disease.

SUPERVISION:

None

LICENSING:

None

IMMEDIATE SUPERVISOR:

Administrative Judge, Family Division

HOURS:8:00 am - 4:30 pm and as needed

EEO CATEGORY:0102

WORKERSS COMP CODE:8820

I agree that the contents of this job description are a fair and accurate representation of the duties of this position being described.

We are an Equal Opportunity Employer (EEO). Accordingly, all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, age, disability or medical condition, national origin, and veteran status, and all other categories protected by federal, state, and local anti-discrimination laws. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

If hired, you must provide proof of educational attainment at New Hire Processing or during the interview process.