Fire Billing Accounting Technician

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Fire Billing Accounting Technician

Salary

$49,848.00 - $79,776.00 Annually

Location

Fort Collins, CO

Job Type

Full Time

Job Number

RAA EDO Acct Tech III 10/24

Department

Department of Public Safety

Division

Executive Director's Office

Opening Date

10/02/2024

Closing Date

10/9/2024 5:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

7385 Greendale Road #102, Windsor, CO 80550

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Laura Apodaca, 720 241-4657, laura.apodaca@state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is open only to Colorado state residents.

A n eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

Our Mission -Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities

Our Vision - Creating safer and more resilient communities across Colorado

Our Core Values – Unity, Honor, Service

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace. CDPS is an equal opportunity employer. See our CDPS 2022 Equal Employment Opportunity Plan (https://drive.google.com/file/d/1mhirfXA6CeujGdFetbkPOC78t2GASFdw/view?usp=drive_link) Why Do I Love My Job at CDPS

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.

Unmatched Benefits:

We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.

• Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

• State contribution into Health Savings Account when enrolled in HDHP.

• Job protected medical leave under the Family Medical Leave Act (FMLA) (https://dhr.colorado.gov/state-employees/time-off-leave/family-medical-leave-act-fmla) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI) (https://famli.colorado.gov/) .

• Paid medical leave benefits provided by the State of Colorado.

• Eligibility for hybrid or other flexible work arrangements based on the nature of the role.

• We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA (https://www.copera.org/member-contribution-rates) for details.

• CDPS provides generous time off including 11 paid holidays annually and accrued annual and sick leave (https://dhr.colorado.gov/state-employees/time-off-leave) and annual wellness days.

• The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

• Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.

• Credit Union of Colorado (https://www.cuofco.org/credit-union-colorado-membership-eligibility) membership eligibility.

  To learn more about State of Colorado benefits, please visit State of Colorado benefits (https://www.colorado.gov/dhr/benefits) .

Description of Job

About the Work Unit

The Executive Director's Office (EDO) is the backbone of the Colorado Department of Public Safety, providing effective administrative and management services to the Department's operating divisions. The EDO includes the following:

• The Executive Director and Deputy Executive Director – Oversees strategic direction and operations for the department.

• Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, procurement, budget, and logistics services (fleet, facilities, warehousing, material management and fabrication) to support the operations and programs of CDPS divisions.

• Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions.

• Compliance and Professional Standards Office – Develops policies, assesses and manages risk, and ensures compliance with state and federal requirements and professional standards.

• Colorado Integrated Criminal Justice Information Systems – develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS s a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney’s Council, the Division of Youth Corrections, and the Colorado Bureau of Investigation.

• Colorado School Safety Resource Center – assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado.

The Administrative Services Office provides internal administrative support to the Divisions within CDPS and include the following sections:

• Chief Administrative Officer’s office

• Accounting Services led by the Controller

• Budget and Policy led by the Budget Director

• Procurement led by the Purchasing Director

• Logistics Services Section led by the Logistics Director

About the Job

The purpose of this position is to provide technical accounting support to DFPC. The position reviews various accounts payable expenses or invoicing related to fire billing.

All positions within the DFPC Support Services Section may be required to step in and assist other positions with workload. Although, every person has a primary focus at any given moment, the position could be reassigned to other functions within the unit based on workload and business need.

Key Responsibilities

Processing expenses and revenue

Position will review expenses and/or invoicing from wildland fire incidents. The position is responsible for assessing accuracy and adherence to state fiscal rules, CDPS policies, DFPC guidelines, federal incident business practices and National Wildfire Coordinating Group (NWCG) guidelines. Position will be required to identify and accurately assess the

viability of expenses/revenue. Position may work closely with DFPC program staff, EDO and/or external customers.

Examples of regular, ongoing decisions made by this position related to this duty:

• Determine if expenses align with the rules, guidelines and practices set forth above.

• Validate sufficient backup documentation has been provided to support the expense.

• Compare backup documentation to reimbursement request information.

• Review and interpret cost share / incident log information.

• Make approval/denial decisions with ambiguous or limited/no backup documentation.

Other duties as assigned

Position performs other duties as assigned to achieve the mission and purposes of the Division and the Department. This position may move between functions, if assigned, including but not limited to processing expenses and/or revenue for payroll, travel, credit cards, equipment, cooperators, contractors and federal agencies.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

NOTE: To be considered for this position, you must meet one of the following options for consideration.

*Work history in the application and answers to the supplemental questions must clearly articulate relevant professional experience as applicable to this position.

• If using education to substitute for experience a transcript as described under "Complete Applications" must be submitted at the time of application to meet this qualification.

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE)

Option 1 (Work Experience):

Three years of experience with processing expenses and revenues..

Option 2 (Education Substitution):

Appropriate education will substitute for the required experience on a year-for-year basis.

REQUIRED COMPETENCIES AND SKILLS

• Must possess a high level of accuracy and attention to detail

• Must have excellent customer service and communication skills

• Ability to provide sensitivity and discretion with respect to confidential matters.

• Organizational skills

• Ability to follow directions

• Strong problem solving or analytical skills

PREFERRED QUALIFICATIONS

• Previous fire billing experience

• Complex Accounts Payable documentation reviews

• Experience using Excel at the intermediate level or higher

• Experience in Google suites

• Experience with CORE software

• Experience in a governmental agency (state, county or local level)

• Ability to work under tight deadlines

• Accounts payable and/or accounts receivable experience

• Previous work from home experience

CONDITIONS OF EMPLOYMENT

• Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search and reference checks.

• Must be Colorado resident at the time of application

APPEAL RIGHTS

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available atwww.colorado.gov/spb. A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

ARE YOU IN NEED OF AN ACCOMODATION?

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources atcdps_hr@state.co.us.

EQUITY, DIVERSITY AND INCLUSION STATEMENT

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources department atcdps_hr@state.co.us.

NOTIFICATIONS

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION

• Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

• Yes, I understand

  02

  Describe your experience reviewing complex supporting documentation.

  03

  How do your skills match the job description?

  04

  I understand that employees of the Colorado Department of Public Safety contribute to the Colorado Public Employees Retirement Association (PERA) retirement benefit plan and do not contribute to Social Security.

• Yes, I understand that

• No

  05

  If you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If you are not a current or previous State of Colorado employee, please state "N/A".

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

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Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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