Posting Detail Information

Working TitleCoordinator for CSU RAM Loan and Title IV Compliance Maintenance

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionNo

Posting Number202401861AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib I

Number of Vacancies1

Work Hours/Week40

Proposed Annual Salary Range$51,000 - $53,000 Salary is commensurate with experience and qualifications.

Employee Benefits

Desired Start Date01/06/2025

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on11/18/2024

Description of Work Unit

The Office of Financial Aid ( OFA ) oversees and administers financial aid, billing, residency, and student employment. OFA operates under the Division of Enrollment and Access to provide student-centered assistance by working under federal, state, and university guidance, enabling students to enroll, manage their finances, achieve their academic goals, and graduate in a timely manner. Seventy-five percent of CSU students are financial aid recipients, and OFA disburses over $300 million of financial aid annually. OFA seeks professionals who wholeheartedly believe in access to and success in higher education and want to be part of a culture of diversity and inclusion. OFA operates under the Division of Enrollment and Access to provide student-centered assistance by working under Federal, State and University guidance to enable students to enroll, manage their finances, achieve their academic goals, and graduate in a timely manner.

Position Summary

The Coordinator of CSU RAM Loan and Title IV Compliance Maintenance reports to the Senior Assistant Director for Operations and Program Compliance and serves as an integral member of a unit charged with compliant, creative, and equitable administration of federal, state, institutional, and private financial aid programs for Colorado State University.

The position for Pell and Loan Programs has primary oversight and responsibility to ensure that CSU RAM Loan and Title IV Compliance Maintenance are administered within federal, state, internal, and external regulations. The Coordinator for CSU RAM Loan and Title IV Compliance Maintenance is expected to serve as the subject matter expert in basic principles of federal financial aid regulations to ensure that federal Pell, federal Direct Loans, and CSU RAM Loans are administered within federal, state, and institutional parameters. The expectation is that judiciousness is always exercised in a manner which best meets the needs of Colorado State University students.

These functions are accomplished by performing these duties:

• Serve as the primary contact within the Office of Financial Aid for all CSU RAM Loan and Title IV Compliance Maintenance questions

• Oversee policies, procedures, and processing of all CSU RAM Loan and Title IV Compliance Maintenance

• Maintain current and up-to-date understanding of federal regulations and guidelines pertaining to CSU RAM Loan and Title IV Compliance Maintenance

• Provide support as necessary to all areas of the Pell and Loan Programs team

The Coordinator of CSU RAM Loan and Title IV Compliance Maintenance works to ensure that the Office of Financial Aid, the Operations Unit, and the Pell and Loan Programs Team activities are managed efficiently, effectively, compliantly, and remain in adherence to the mission and culture of the University.

Required Job Qualifications

• Bachelor’s degree

• At least two years of professional experience working in a Title IV financial aid office.

• Demonstrated ability to develop, present, train, and advise on topics related to higher education.

• Excellent written communication skills, as demonstrated by application materials submitted.

• A personal or professional commitment to diversity as demonstrated by persistent learning effort, active planning, allocation of resources and/or accountability for diversity outcomes.

• In accordance with Federal regulatory requirements, all finalists must be in good standing on any outstanding Federal Title IV student loans and cannot have a repayment due for a Title IV grant.

Preferred Job Qualifications

• Working knowledge of Ellucian Banner student information system, ELM , COD , NSLDS .

• Master’s Degree from and accredited institution of higher education.

• Three years of full-time professional experience working in a Title IV Financial Aid Office with a demonstrated knowledge of federal student financial aid regulations, specifically in the areas of Pell and Loan programs.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryCSU RAM Loan Awarding and Processing

Duty/Responsibility

Remain informed and updated on federal and institutional policy as they relate to CSU RAM Loan awarding and processing.

Establish and maintain policies and procedures in accordance with federal, state, and institutional policy and guidelines for:

• Awarding CSU RAM Loan

• Processing CSU RAM Loan

Review students for potential eligibility for CSU RAM Loan including awarding and processing required disclosures.

Review and process CSU RAM Loan entrance counseling to ensure proper completion.

Review completed CSU RAM Loan master promissory notes to ensure proper completion and compliance with regulations.

As necessary make updates to the following forms:

• Approval disclosure

• Application disclosure

• Final disclosure

• Self-Certification

• Consent to receiving Electronic Disclosures

Maintain availability as the primary resource for issues related to CSU RAM Loan and provide timely support to office staff so that they may quickly and effectively respond to student questions and concerns.

Percentage Of Time15%

Job Duty CategoryTitle IV Compliance Maintenance

Duty/Responsibility

Remain informed and updated regarding statutory and regulatory changes that impact federal financial aid processing.

Review and maintain all changes to budgets and aid for:

• Students less than full time

• Degree level changes

• SAP violations

Review updated ISIR’s received to determine if necessary changes are needed to current Title IV awards

Review the National Student Loan Data System ( NSLDS ) updated and/or changes to student records that could affect Title IV eligibly

Review and work in conjunction with NSLDS on student discrepancy records

Review and work in conjunction with U.S. Department of Education Common Origination & Disbursement ( COD ) with pending credit checks

Respond to internal office and RAMweb referrals for loan adjustment requests

Review, evaluate, and troubleshoot eligibility issues that result from overpayments, defaults, annual and aggregate loan limits, and fraud.

Update financial aid accounts and notify student of options and actions taken.

Analyze reports of technical data on federal financial aid activities.

Assure compliance with university, state, and federal regulations for various financial aid programs.

Percentage Of Time65%

Job Duty CategoryFinancial Aid Program Administration and Support

Duty/Responsibility

Exercise professional-level judgment when federal, state, or institutional policies cannot easily accommodate unique student eligibility situations. Make recommendations to students, families, or staff on potential alternative courses of action.

Work closely with Senior Assistant Director for Operations and Program Compliance to ensure program compliance, including interpretation of federal regulations, development of policy, and implementation of systems to enact those regulations in a manner that is in adherence to the mission and culture of Colorado State University.

In conjunction with Senior Assistant Director for Operations and Program Compliance, provide supervisory oversight to student employees who support the work of the unit.

Percentage Of Time10%

Job Duty CategoryCollaboration and Pell & Loans Support

Duty/Responsibility

Actively supports the Pell and Loan area and the Operations Unit as necessary and directed by the Senior Assistant Director for Operations and Program Compliance or the Associate Director for Operations.

Percentage Of Time5%

Job Duty CategoryTraining and Professional Development

Duty/Responsibility

Professionally represent the Office of Financial Aid and Colorado State University to outside agency partners.

Attend professional conferences and actively engage in professional associations to remain current on changes to regulations, guidelines, and processes.

Percentage Of Time5%

Application Details

Special Instructions to Applicants

For full consideration, all materials must be received by 11:59 pm (MT) on 11/18/2024.

Applicants should submit a cover letter and resume that demonstratesany and allof the required and preferred qualification that they meet.

References will not be contacted without prior notification of candidates.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), On-call Status - Addressing inherent technology issues, disbursement challenges, etc. which may require assistance during "off-work" hours., Travel - to conferences for federal updates, industry training, etc., Special Requirements/Other - Credit Check Required

Search ContactCorey Martin, martincl@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a Bachelor's degree?

• Yes

• No

• • Do you have at least 2 years of professional experience working in a Title IV financial aid office?

• Yes

• No

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents