Posting Detail Information

Working TitleAssistant Director of Alumni Engagement

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionNo

Posting Number202400573AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib III

Number of Vacancies2

Work Hours/Week40

Proposed Annual Salary Range$58,000-$68,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date06/24/2024

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on05/05/2024

Description of Work Unit

Who We Are

Located in the beautiful town of Fort Collins, Colorado, CSU is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of over 34,000 students, 7,400 employees, 258,000 living alumni, and annual research expenditures exceeding $498 million. Guided by the five supporting Principles of Community: Inclusion, Integrity, Respect, Service, and Social Justice, the University constantly pursues its mission and vision of access, research, teaching, service, and engagement.

Within CSU , the Division of University Advancement is integral to achieving and sustaining the University’s institutional excellence through fundraising and engagement efforts. Our purpose is to connect our alumni, friends, corporations, and foundations to raise the financial support necessary to advance the University’s mission and vision. With one of the leading development teams in the country, the Division most recently reached its $1 billion fundraising campaign goal 19 months ahead of schedule.

The CSU Alumni Associationfacilitates meaningful relationships between its 258,000 living alumni and the University. Using a combination of proven alumni engagement strategies and new, innovative approaches, the Alumni Association strives to celebrate the success of our alumni, build an emotional connection back to the CSU , and help alumni to identify connections that are meaningful to them. In addition, the Association also utilizes the Iris & Michael Smith Alumni Center to serve as a place of pride and home base for alumni when they return to campus as well as a gathering space for alumni and student programs and events.

Position Summary

The Assistant Director of Alumni Engagement is responsible for creating, implementing, and managing meaningful alumni engagement experiences focused on alumni throughout Colorado (excluding Fort Collins). This position is responsible for providing expert guidance and advice on best strategies to utilize events as alumni, member, and donor stewardship opportunities in order to meet unit goals. They will build positive relationships with internal and external partners and create and manage meaningful experiences for alumni that strengthen their relationship with CSU through involvement in events, programs, and related experiences. This position will serve as the main Alumni Association lead and point of contact for Colorado-based (excluding Fort Collins) signature events, member events, and various engagement programs. This position will also infuse diversity, equity, and inclusion into all duties to ensure that constituents of all backgrounds are represented and included.

Required Job Qualifications

• Bachelor’s degree from an accredited university by employment start date

• Three years full-time professional experience in event and/or project management

• Extensive experience in a customer service and/or relationship building role

• Experience supervising professional staff

• Ability to travel and work non-standard hours, including early mornings, evenings, and weekends.

• Ability to lift 25 pounds with or without assistance of equipment (i.e. cart)

• A demonstrated ability to engage and effectively communicate with diverse audiences and alumni.

• Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date

Preferred Job Qualifications

• Demonstrated ability to manage multiple projects, prioritize work to maximize productivity, and respond effectively to change

• Knowledge of both rural and metro areas throughout Colorado

• Experience building constituent engagement through events and programs

• Experience with identity-based engagement programming

• Excellent attention to detail, accuracy, and quality in work produced

• Ability to work independently, and effectively make decisions and problem-solve

• Demonstrated ability to work as a member of a team and to thrive in a creative, fast-paced environment

• Strong information technology skills, including Microsoft Office and CRM systems

• Experience in alumni relations, non-profit associations, or higher education

• Knowledge of Colorado State University and its Alumni Association

• Success integrating inclusivity into the major duties outlined in the job description or demonstrated equivalent transferable skills to do so

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryAlumni Engagement, Relationship Management

Duty/Responsibility

• Responsible for the strategic planning, execution, and management of a comprehensive engagement plan targeted at alumni that aims to strengthen their relationship with CSU through participation in events, programs, and related experiences. Includes research, analysis, and recommendations to set strategy to meet unit goals.

• Serve as a representative of the Alumni Association and University while working with individual campus partners, alumni volunteers, and community partners. Provide guidance and expertise for engagement programs to maximize success and create a meaningful experience for alumni, volunteers, and participants.

• Actively participate in growing membership, license plate sales, sponsorship, and revenue partnerships. All Alumni Association employees share a responsibility to meet and surpass Association revenue goals to support our budget.

• Understand and apply knowledge of data-driven strategies, including analysis of trends to support decision-making and determination of best return on investment. Monitor trends to increase alumni engagement and make decisions and recommendations to staff and senior leadership for enhancement or changes.

• One-on-one relationship management with alumni to strengthen their affinity and involvement with the University.

• Consider diversity, equity, and inclusion in engagement planning and efforts (in both group and one on one settings) to ensure that constituents of all backgrounds are represented and feel included; actively work toward mitigating bias in processes to ensure involvement of diverse constituents.

Percentage Of Time30%

Job Duty CategorySupervision

Duty/Responsibility

• Ensures an inclusive team environment where all employees feel valued, their ideas welcomed, and their contributions affirmed; contributes to the overall UA division culture and goals of inclusivity.

• Consistently works toward elevated cultural competency and inclusive leadership/supervisory tactics.

Percentage Of Time30%

Job Duty CategoryEvent/Program Development and Production

Duty/Responsibility

• Serve as an enthusiastic member of the alumni relations team which will develop and create engagement opportunities through delivery of programs and events that serve various segments of the university’s 258,000 alumni and that meet the goals of the Association.

• Develop, design, and produce all event planning details including but not limited to independently negotiating terms and contracts with vendors for services related to an event, invitation and guest list management, menus, audio visual and facility requirements, event set-up, design and décor, and executing contracts and agreements in accordance with University and State regulations.

• Work collaboratively with alumni staff, vendors, volunteers, and CSU partners to assess requirements for each event or program experience and provide innovative solutions that will result in a successful project, this includes open and continuous communication to resolve issues and ultimately ensure guest satisfaction.

• Responsible for risk management assessment in relation to each event to ensure safety and comfort of alumni volunteers and event/program guests.

• Manage on-site event production, including directing team members and alumni volunteers involved in the production of each event or program.

• Directs and manages a $110,000 annual budget and delivers all programs outlined in the annual engagement plan that fall under the purview of this role. Makes recommendations to leadership for additional resources when needed.

• Examine engagement events, programming, and communications with a lens of diversity and inclusion for the audience, ensuring that the event welcomes guests from all backgrounds and is representative of various identities.

Percentage Of Time30%

Job Duty CategoryOperations and Campus Involvement

Duty/Responsibility

• Manage a portfolio of local, regional, and national programs, various signature events, and comply with university financial policies. Recommend how to increase revenue streams and how funds are directed and facilitate requests for additional funds when needed.

• Serve as Alumni Association representative and liaison to university committees.

• Exercise initiative, sound judgment, creativity and discretion in performing work assigned, anticipating and addressing concerns, responding to requests for information, and organizing and maintaining confidential files and records.

• Contribute to the total effectiveness of the department, communicating openly, solving problems proactively, offering creative ideas and working as a positive, engaged team member.

• Fully understands and applies appropriate policies, regulations, and procedures of the division and collaborates with other departments when needed. Exemplifies the Division’s commitment to inclusive excellence.

Percentage Of Time10

Application Details

Special Instructions to Applicants

Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, feel free to contact Kaitlyn Howell, Kaitlyn.Howell@colostate.edu, with any questions.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Travel

Search ContactKaitlyn Howell, Kaitlyn.Howell@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Will you have a Bachelor's degree from an accredited university by the employment start date?

• Yes

• No

• • Do you have at least three years of full-time professional experience in event and/or project management?

• Yes

• No

• • Do you have extensive experience in a customer service and/or relationship-building role?

• Yes

• No

• • Do you have experience supervising professional staff?

• Yes

• No

• • Do you have the ability to work non-standard hours, including early mornings, evenings, and weekends?

• Yes

• No

• • Do you have the ability to lift 25 pounds with or without the assistance of equipment (i.e. cart)?

• Yes

• No

• • Do you have a demonstrated ability to engage and effectively communicate with diverse audiences or alumni?

• Yes

• No

• • Will you have a valid driver's license or the ability to obtain a driver's license or access to a licensed driver by the employment start date?

• Yes

• No

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents