This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6626449

Administrative Duties

Actively supports and upholds the City\'s stated mission and values. According to the Decision Band Method classification system, employees of this classification are responsible for operational policy level decision making (decisions on carrying out the operations of the selected process.) Duties require a moderate degree of frequency, complexity, and diversity compared to other positions in the same band.\ \ Under direct supervision of the Fleet Manager, employees of this classification are responsible for performing technical, administrative, and customer service operations in support of Fleet Management.\ \ ADMINISTRATIVE DUTIES

• Supervisory: This job does not have formal supervisory responsibilities.
• Budgetary: This job assists with the budget by gathering information, making recommendations for inclusion in the budget, inputing budget information, and producing reports.
• Strategic Planning: This job assists with strategic planning by providing fuel usage reports, organizing fleet preventative maintenance and repair schedules, and managing safety supplies and tool allowance.
• Policies/Procedures: This job carries out day-to-day activities in accordance with established policies and procedures.
• Compliance: This job carries out day-to-day activities in accordance with Federal, State, and Local laws, rules, and regulations as well as City policies and procedures.
• Council Communications: This job carries out day-to-day activities in accordance with Council\'s adopted priorities and direction.
• Reporting: This job establishes and prepares reports and spreadsheets for distribution Citywide, including fuel purchases and usage, fleet costs, equipment forcasting and budgeting.

Examples of the Work Performed

EXAMPLES OF THE WORK PERFORMED (ILLUSTRATIVE ONLY)

• Provides excellent customer service to both internal and external customers.
• Collects vehicle repair information including vehicle history, warranty data through daily inspections or operator interviews.
• Prepares, processes, and closes work orders.
• Manages fuel system to include ordering fuel deliveries for the City fuel site, processing invoices, maintaining fuel logs, downloading fuel transactions from County data into Naviline, processing transactions, making corrections, and post for billing for all equipment.
• Acts as Fleet Buyer including processing daily orders, receiving and issuing vehicle/equipment parts and supplies.
• Performs administrative duties for Fleet Management including answering, screening, and directing telephone calls, providing general assistance, processing time sheets, payroll, purchase orders, and Personnel Action Forms.
• Schedules preventative maintenance services determined by time, hours, mileage, or user department schedules.
• Coordinates and tracks maintenance and repair jobs on City vehicles with contract vendors and dealers to expedite work and maximize benefits of dealer warranties.
• Manages Fleet\'s Naviline system including daily operations and updating the Fleet Maintenance Information System (inputting data, collecting records, and analyzing repair, parts, maintenance, and other costs associated with Fleet repair.)
• Calculates productivity rate for each mechanic and the entire shop.
• Performs related duties, as assigned.