This job was posted by https://www.arjoblink.arkansas.gov : For more information, please see: https://www.arjoblink.arkansas.gov/jobs/4341657

The Executive Assistant assists with the day to day activities of the bank or divisions business. In addition to providing administrative support, the incumbent serves as a point of contact and provides operational support by acting as gatekeeper with respect to various areas of the business, handling more complex situations and assisting in various projects based on the immediate needs of the business. This position impacts the bank\'s image, internal morale, respect and external perception of bank integrity. The Executive Assistant is required to maintain confidentiality and professionally interact with management, associates, customers and the public.

We are seeking candidates who embrace diversity, equity and inclusion in a workplace where everyone feels valued and inspired.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Conduct research, compile data, and prepare documents for consideration and presentation by executives, committees and board of directors.

2. Conserves executives time by routing correspondence, drafting letters and documents, collecting and analyzing information, planning long- or short-term business objectives, handling complaints and initiating telecommunications such as answering emails and any other types of correspondence on behalf of the executive.

3. Assists with drafting communications to key strategic members and setting agendas for upcoming meetings.

4. Represents the executive by attending meetings in the executives absence and relays information on behalf of the executive

5. Provide direct administrative and office management support to all members of the management team, as directed. Contribute and assist with projects based upon the business need and applicable timeline.

6. Coordinate logistics and plan for management, committee, board, and other meetings/events.

7. Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. Interpret administrative and operating policies and procedures for associates.

8. Manages and maintains executives schedule and calendar by planning meetings, conferences, teleconferences, and travel while exercising discretion in committing executives time. May arrange schedules and appointments of other associates as directed.

9. Act as the point of contact among executives, associates, clients and other external customers. Greet visitors and screen calls to determine course of action and/or transferring of calls to the appropriate individual.

10. May serve as the liaison and/or coordinator for the Arvest Foundation recommendations for the bank.

11. Understand and comply with bank policy, laws, regulations, and the bank\'s BSA/AML Program, as applicable to your job duties. This includes but is not limited to; complete compliance training and adhere to internal procedures and controls; report any known violations of compliance policy, laws, or regulations and report any suspicious customer and/or account activity.

SUPERVISORY RESPONSIBILITIES:

May directly supervise 1 or more associates as assigned by the Manager. Carries out supervisory responsibilities in accordance with the organization\'s policies and applicable laws. Ensure direct reports have completed required compliance training and are adhering to all internal procedures and controls as it relates to bank policy, laws, regulations and Arvests BSA/AML Program. Responsibilities include interviewing, hiring, appraising performance, rewarding, and disciplining associates. The incumbent has the authority and the appropriate influence to make recommendations regarding hiring, firing, ad ancement, promotion, or any other change of status of other associates within the guidelines of the banks procedures and guidelines for such change of status events. The incumbent provides training, planning, assigning, and directing work assignments and schedules; addressing complaints and resolving problems.