Job Information
House of Blues Executive Assistant & Office Manager in Farringdon, United Kingdom
Job Summary:
Role description:
A busy global music company is seeking an experienced and dedicated Executive Assistant to provide seamless and effective support to the CEO, as well aiding in the running of the London office.
What the role includes:
Manage diary for CEO, schedule meetings/calls, both in-person and virtually
Organise all aspects of business travel for CEO; process visas and issue itineraries as required
Oversee the housekeeping and property management of CEO's residences
Aid with the execution of personal, household and family related tasks where necessary
Provide front of house support to the London office; welcome guests and prepare meeting rooms
Process expenses and consolidate receipts and client recharges
Book chauffeurs, taxis and ground transport for CEO, wider team and roster clients
Organise couriers for CEO, wider team and roster clients as requested
Act as point of contact for building concierge, suppliers and onsite contractors
Ensure office supplies and stationery are well stocked and office is kept tidy
Offer general administrative support to wider team as needed
Be available to assist outside of usual office hours as reasonably required
Provide holiday/sickness cover to other executive support staff as needed
Assist with monitoring and managing website inbox
Who you are:
Proven, continuous employment in a similar role, ideally within the music industry
A solid understanding of the music industry ecosystem and knowledge of 'who's who' is preferred
A flexible and preemptive approach to work; anticipates obstacles and adapts to complete tasks
Proactive and diligent; self-motivated and maintains meticulous attention to detail at all times
Must be proficient using Apple devices/software and MS Office products
Remains calm, unfazed and focused when subject to high pressure or conflicting priorities
Conscientious; responds positively to instruction and demonstrates commitment to role
Proven organisational and logistical planning skills
Handles sensitive tasks or information with discretion and confidence
A personable and approachable demeanor is imperative in this role
Equal opportunities
We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status or caring responsibilities.