Summary

The Administrative Assistant provides support and will type, file, schedule and coordinate meetings and conferences.

Responsibilities

What You'll Get To Do:

• Provide computer support for briefings, including developing and printing view graphs and operating computers to project computer-based briefings.

• Use computer software compatible with the government software

• Coordinate with all participants on meeting related issues and keep attendees informed.

• Originate, coordinate, prepare responses to, and distribute correspondence and reports requiring government signature.

• Use computer-generated forms where available.

• Prepare, submit, and track necessary documentation in support of the purchase of supplies, equipment, software, and facilities improvements.

• Input bi-weekly time and attendance data for specified civilian and military employees

• Provide all necessary support to upkeep organizational documentation and perform records management duties either as a Functional Area Records Manager (FARM) or records custodian in accordance with AFI 33-322, “Records Management Program”

• Answer and respond to calls.

• Answer inquiries regarding business and staff support functions.

• Take messages and forward the information to the appropriate office.

• Prepare electronic posters and messages for advertising and promoting initiatives.

• Facilitate the flow of internal and external mail.

• Prepare and manage agendas and calendar invitations.

• Prepare post meeting minutes/email bursts.

• Prepare approximately pre-briefs, briefs, and talking points in support of program manager.

• Process approximately applications for the leadership development programs.

• Acts as liaison by providing program information, application decisions and briefs.

• Review and analyze operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements for inefficiencies and provide recommendations for change.

• Maintains the SharePoint/Milsuite website by updating informational content and ensure a user friendly, website design.

• Assist cardholders in preparing for a purchase of goods or services and preparing for audits.

• Serve as the Functional Area Records Manager (FARM) for a designated functional area.

• Coordinate with the ARM on records information; assist records custodians in their divisions; control and inspect file plans; provide guidance and assist in maintaining records, perform staff assistance visits, inspect records for retirement, dispose of records, ensure personnel are trained, and ensure records are in compliance.

• Other duties as assigned

Qualifications

You'll Bring These Qualifications:

• Minimum of three (3) years of experience in related work field

• Completion of some college coursework.

Knowledge, Skills and Abilities:

• Knowledge of MS Office Suite, specifically Outlook, Word, Excel, and PowerPoint.

• Knowledge of managing government purchase card operations/policies/procedures.

• Position requires high attention to detail, good organizational skills, and the ability to be proactive.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program