Financial Administrator (Management Analyst I)

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Financial Administrator (Management Analyst I)

Salary

$58,529.74 - $97,548.88 Annually

Location

FAIRFAX (EJ26), VA

Job Type

FT Hourly W BN

Job Number

24-02519

Department

Park Authority

Opening Date

10/26/2024

Closing Date

11/15/2024 11:59 PM Eastern

Pay Grade

S21

Posting Type

Open to General Public

• Description

• Benefits

• Questions

Job Announcement

Works as a part of the Fairfax County Park Foundation (FCPF). Independently manages all financial accounting including donations received via multiple giving vehicles; federal, state, and other grants; and in-kind gifts; maintains QuickBooks for Nonprofits financial accounting software and Blackbaud eTapestry nonprofit fundraising database; records for accounts payable; creates records and custom reports.

Establishes new donor accounts. inputs all donations into FCPF databases, QuickBooks for Nonprofits; and Blackbaud eTapestry donor database. Processes gift types from a variety of donation vehicles including cash, following FCPA cash handling procedures; checks; ACH donation payments to FCPF; PayPal online gift processing; gifts of appreciated stock and securities; qualified individual retirement account (IRA) gifts; donor ad-vised funds (DAFs); employer matching gifts; grants; and CARS vehicle donations. Oversees foundation mail and maintains foundation hardcopy and electronic files, records, and reporting. Creates thank you letters for each donor, and other correspondence, prepares board and committee agenda packets, board items, and meeting minutes. Researches, files, and records documentation. Prepares fillable forms using DocuSign for signatures. Monitors, orders, and issues supplies and equipment.

Manages foundation board administration; schedules meetings, assembles agendas, prepares board items and creates packages for monthly foundation (board and executive) and committee meetings. Independently conducts financial monthly reconciliation of bank and brokerage accounts. Independently coordinates and implements all phases of the Foundation's IRS mandated outside independent audit. Prepares required complete year-end reconciliation; major donor confirmation letters; federal & state tax filings by external CPA firm. Submits annual registration for charitable rating organizations (Charity Navigator and Candid Guidestar), and renewals for VDACS charitable solicitation; tax exemption status, matching gifts, third-party giving; and other registrations. Create mailing lists for foundation fundraising direct mail appeals and donation forms. Manage the foundation’s public information by handling calls, emails, and receiving visitors. Explains foundation projects and policies. Provides requested information regarding general and foundation-specific questions.

The Fairfax County Park Foundation is a nonprofit charitable organization under Section 501(c)(3) of the Internal Revenue Code. The Foundation is led by a volunteer Board of Directors and led by an Executive Director with a lean and efficient staff of two. FCPF supports the Fairfax County Park Authority by raising private funds, obtaining grants, and creating partnerships that supplement tax dollars to meet our community's needs for park land, facilities and services.

Duties and requirements:

• Financial accounting:

• Financial reconciliation, audit, registration, tax and other filings

• Oversees foundation mail and maintains foundation files, records, and reporting

• Manages gift processing and accounts payable

• Office management and foundation board administration

• Foundation fundraising direct mail appeals and donation forms

• Customer service Minimum Qualifications:

• Proficiency using QuickBooks for Nonprofits (Financial Accounting Software)

• Expertise in Financial reconciliation, audit, registration, tax, and other filings

• Ability to manage Blackbaud eTapestry (Fundraising Donor Database)

• Professional experience supporting an organization with a Board of Directors

• Ability to independently manage deposits (banking and brokerage accounts), transfers; accounts payable- reconciliation

• Highly organized with ability to manage multiple duties

• Finance, accounting, database management experience

The assigned functional areas are Finance, Accounting, Grant Management and Nonprofit fundraising.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)

• Conducts professional-level work in functions or activities, such as financial, budgetary, procurement, contract administration, human resources, training, information technology, and similar functions;

• Assists with a variety of technical and professional work related to monitoring and reporting on departmental business processes, activities, and outcomes;

• Performs designated segments of projects or programs with well-defined objectives, including activities such as data collection, synthesis of data gathered to support analysis, and documentation of findings and recommendations;

• Performs data collection activities in support of existing studies, projects or programs, including conducting research; participating in interviews; administering customer, organizational or employee surveys; assisting in the facilitation of focus groups;

• Participating in work group collaboration; and mapping or charting of workflow processes;

• Assists with measuring and analyzing indicators of performance, quality, quantity and efficiency of services;

• Compiles and provides business information to management;

• Maintains index or log of standard forms for gathering information from a variety of audiences;

• Formats data sets and performs qualitative and descriptive statistical analysis to aggregate and assimilate data for displaying potential patterns and trends;

• Assists in implementing business improvements, such as changes to policies, work practices, processes and procedures;

• Contributes to position papers, evaluation reports and presentations.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list).

• Basic knowledge of mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned;

• Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;

• Knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);

• Ability to identify possible solutions for solving business problems;

• Ability to perform a variety of fact-finding techniques (e.g., interview, case analysis, observation, research, benchmarking) to gather information in support of programs, projects, studies, assessments and evaluations;

• Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency;

• Ability to communicate effectively orally and in writing;

• Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;

• Ability to train, lead, and/or supervise paraprofessional staff.

Employment Standards

MINIMUM QUALIFICATIONS:

Any combination of education, experience, and training equivalent to the following: (https://www.fairfaxcounty.gov/hr/equivalencies-education-and-experience) (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "

Any combination, experience, and training equivalent to") Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the assigned functional area.

PREFERRED QUALIFICATIONS:

• BS or BA in Finance, Accounting, or related degree

• Proficiency in Office Management

• Notary Public

BRIDGE CLASS EMPLOYMENT STANDARDS:

Four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However, persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.

CERTIFICATES AND LICENSES REQUIRED:

Driver's License (Required)

NECESSARY SPECIAL REQUIREMENTS:

The appointee to the position will be required to complete a criminal background check and driving record check to the satisfaction of the employer.

PHYSICAL REQUIREMENTS:

Duties are generally sedentary in nature; however, visual acuity is required to read data on computer monitor and incumbent must be able to operate keyboard driven equipment. Employee may be required to lift up to 15 pounds. Must have ability to communicate with others. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview and may include exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others (https://www.fairfaxcounty.gov/demographics/fairfax-county-general-overview) ) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.

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