ATTENTION ALASKA RESIDENTS! Are you looking for work where your daily activities are focused on supporting a diverse team of professionals and their customers? Do you enjoy being the go-to person at work?

The Department of Labor and Workforce Development, Division of Employment and Training Services, is recruiting for an Administrative Assistant 2 located in Fairbanks! No Cover Letter Required! This position is in the General Government Unit (GGU) at a Range 14. What You Will Be Doing: This Administrative Assistant 2 position in Fairbanks is a crucial member of the Division of Employment and Training Services Statewide team, providing support for the operation of 13 Job Centers across the state of Alaska. Duties include processing HR paperwork; time sheet entry; financial transaction coding, processing and reconciling; travel arrangements; and other types of general administrative support.

If you have high-level organizational skills and a can-do attitude and you enjoy working in a fast-paced environment with a wide variety of work tasks and responsibilities, we would love to meet you!

Our Organization, Mission and Culture: The Department of Labor and Workforce Development, Division of Employment and Training Services mission is to provide labor exchange, employment and training services, and unemployment insurance to Alaskans and Alaska businesses to advance opportunities for employment and provide economic stability for communities in Alaska. The Fairbanks Job Center team is a dynamic professional staff, with diverse roles and expertise, cross-trained to work together for the development of a successful workforce. Our core values are Integrity, Teamwork, Respect, Customer Service, Communication, Excellence, Training, and Creativity.

The Benefits of Joining Our Team: The Division of Employment and Training Services is devoted to comprehensive workforce development for both its staff and customers. Your training will include on-the-job learning, as well as formal training via online video modules, monthly Statewide Admin Team meetings and ongoing webinar opportunities. The work week for this position is 37.5 hours. The State of Alaska offers 11 paid holidays in addition to generous paid leave accrual, a comprehensive health benefits package and a competitive retirement plan.

The Working Environment You Can Expect: This Administrative Assistant 2 position is stationed in the Fairbanks Regional Office Building (FROB), 675 7th Ave., Station B. Our building has free, covered parking with plug-ins and is adjacent to the Veteran's Memorial Park. You will be located in the Fairbanks Job Center, which is newly remodeled. The daily work environment is full of variety with ever-changing priorities and assignments. This is an admin position that primarily supports 4 of 13 job centers around the state and acts as a backup for the others, assisting with time sheet entry, writing correspondence, AP/AR processing, grant tracking, procurement of supplies, travel, general office organization, etc.

Who We Are Looking For: To be successful in the position a candidate will need the following core competencies:

• Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
• Manages and Organizes InformationandAttention to Detail: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods; thorough when performing work and conscientious about attending to detail.
• Self-Manag ment: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

To view the general description and example of duties for the position, please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs{tabindex="0"}

Minimum Qualifications

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note: Examples of entry-level technical experience include:

• Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
• Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
• Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
• Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.

Examples of advanced clerical experience include:

Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.

Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring