Administrative Assistant

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Administrative Assistant

Salary

$23.35 - $31.22 Hourly

Location

Eugene, OR

Job Type

Regular

Job Number

202400295

Department

District Attorney's Office

Division

DA Medical Examiner

Opening Date

07/10/2024

Closing Date

7/29/2024 11:59 PM Pacific

FLSA

Non-Exempt

• Description

• Benefits

• Questions

DESCRIPTION

Join Our Team and Make a Difference! (https://www.lanecounty.org/cms/One.aspx?portalId=3585881&pageId=4027775)

About the Position

Are you ready to take the next step in your career? Are you passionate about supporting the vital work of a Medical Legal Death Investigator's Office? If so, we have the perfect role for you! We are actively seeking a motivated and dedicated individual to join our team in this newly created Administrative Assistant role.

If you have experience in providing general program and office support, coupled with a keen eye for detail and a strong sense of organization, you are the ideal candidate we are searching for. You will be responsible for a range of tasks that will challenge and stimulate your professional growth, such as producing a dashboard of deaths in Lane County, providing up to date metrics monthly, working alongside cross functional teams with medical professionals, law enforcement officials, and attorneys, in an extremely fast-paced environment. Day to day the work will range from coordinating appointments and managing correspondence to assisting with data entry and maintaining records, your contributions will be vital to the success of our team.

In addition to being an integral part of our thriving organization, this position offers numerous opportunities for personal and career development. You will work alongside experienced professionals who are dedicated to mentoring and supporting your growth. We value our employees and are committed to providing a positive and fulfilling work environment that fosters collaboration, innovation, and continuous learning.

Don't let this opportunity pass you by. Join us on this rewarding journey where your skills and passion will be valued, and your potential will be unleashed.

About the Division

Christopher J. Parosa is Lane County's elected district attorney. His office is responsible for the prosecution of all crimes in Lane County Circuit Court.

Divisions in the District Attorney's Office include: Criminal, Family La w (Child Support Enforcement); Juvenile; Death Investigations; and Victim Services.

Our Mission: Strive to improve public safety and quality of life by prosecuting the guilty, protecting the innocent, securing the appropriate support for children and families, and determining the cause and manner of death in all cases of traumatic or unattended death.

Schedule: Monday - Friday; 8:00am - 5:00pm

This is an AFSCME represented position

QUALIFICATIONS

Training:

• Equivalent to the completion of the twelfth grade supplemented by course work in business, personnel or public administration or a related field.

  Experience:

• Three years of responsible experience providing complex secretarial or administrative support to management.

  An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.

  Preferred Qualifications:

• Knowledge of and experience using Microsoft Office Suite, including Outlook, 365, Excel, and Word.

• Typing speed of 60 WPM.

• Demonstrated experience communicating effectively both verbally and in writing.

• Demonstrated knowledge of State public record laws related to medical examiner records.

• Emotional intelligence in dealing with grieving families and individuals.

• Cultural competency in dealing with partnering agencies, the media, and legal teams.

• Ability to prioritize and maintain independent workflow while working in a fast-paced environment.

• Adaptability to sudden changes in work volume.

• Experience working in stressful environments with the ability to handle exposure to graphic media content.

  Special Requirements:

• Interview process will include role-playing scenarios consistent with the type of work individuals may be exposed to in this role.

  Notes:

• This position is subject to a full criminal offender record check.

• Offers of employment are contingent upon consenting to and successfully passing a drug screening test.

  Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

CLASSIFICATION DETAILS

Administrative Assistant Classification Details (https://agency.governmentjobs.com/lanecountyor/default.cfm?action=specbulletin&ClassSpecID=992446&headerfooter=0)

Selection Process

SUPPLEMENTAL INFORMATION

Equal Employment Opportunity Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

Strategic Plan In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.

The 2022 -2024 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.

Veteran Preference Information (https://www.lanecounty.org/cms/One.aspx?portalId=3585881&pageId=5143112)

Careers with Lane County Offer Extraordinary Benefits

At Lane County, we value our employees and we show it with our extraordinary benefits. We know that you chose public service for more than a paycheck, and our outstanding benefits are designed to help you Live Well, Live Lane - throughout your career. Read on to learn what great benefits await you in a career with Lane County.

Introducing ALEX (https://www.myalex.com/lanecounty/home#choose-benefits) , Lane County's benefit advisor! ALEX is an interactive tool that will help you understand the benefits being offered, out of pocket expenses and coverage available. You will need the Collective Bargaining Unit found in your job posting and when asked for your date of hire, please put in today's date.

*The below information describes typical benefits available for Regular Full-time Employees. Actual benefits received may differ by position, employment status (regular, temporary, or extra help) and/or bargaining group.

ALEX Benefit Advisor (click here) (https://www.myalex.com/lanecounty/home#choose-benefits)

Collective Bargaining Units:

Admin-Pro

AFSCME

AFSCME Nurses

AFSCME Physicians

FOPPO

LCPOA

Local 626

Prosecuting Attorney's

Benefits to keep you & your family well - Physically

Health insurance coverage becomes effective the first of the month following your first 30 days as an eligible employee.

Medical/Rx/Vision - Lane County offers medical, prescription and vision exam coverage for you and your eligible dependents. The plan options and costs per month for 2018 are outlined below:

If you enroll in the HDHP the County will contribute to your HSA: $1,500 (individual) or $3,000 (family) annually. This amount is prorated based on date of hire.

Eligible employees who complete a Health History Risk Assessment (HHRA), Biometric Screening, and Comprehensive Health Review (CHR) at the Live Well Center receive a $20 per month credit.

Wellness Clinic - The Live Well Center is for Lane County benefits-eligible employees, spouses and dependents (ages 2 and up) who are enrolled in the Lane County health plan. Marathon Health manages the Live Well Center and their clinical team provides confidential, affordable care for your acute and preventive healthcare needs. The Live Well Center also provides health coaching, chronic disease counseling, comprehensive primary care services, and much more.

Dental - Lane County provides dental coverage for employees and their eligible dependents.

Employee Assistance Program (EAP) - Lane County provides this counseling and concierge service to employees and members of their immediate households.

Fitness Center Membership - Lane County provides employees with a free membership to a local fitness center. Employees may add their families at a discounted rate.

Benefits to keep you & your family well - Financially

Retirement - Lane County pays for, and enrolls employees in the Oregon Public Service Retirement Plan (OPSRP) and the Individual Account Program (IAP) following six full months of employment. (Current members are eligible upon hire.)

Disability - Lane County pays a portion of wages for eligible employees through Short-Term Disability, and provides Long-Term Disability coverage. Lane County complies with all State and Federal disability laws for employee, family, parental and pregnancy leaves regulations.

Time Management - Lane County provides employees with a generous bank of hours to be used for sick, vacation, family emergencies and personal days.

Holidays - Lane County provides 10 paid holidays per year:

New Year's Day Independence Day

Martin Luther King Jr's Birthday Labor Day

Presidents' Day Veterans' Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Life Insurance - Lane County pays for employee group term life insurance.

County-paid Training & Development to keep your career well

On-site Classes - Lane County offers a variety of on-site classes to develop employees' soft and technical skills.

Online Training - Lane County offers a variety of online classes through LEAP to help employees continually improve their skills.

Conferences & Seminars - Lane County will consider reimbursement for employees to attend professional conferences, dependent upon budget, to encourage continuous learning and professional development.

Lane County offers these other valuable benefits

Deferred Compensation Retirement Savings - Employees may enroll in a deferred compensation program 457(b) to save for retirement.

Vision - Eligible employees may purchase supplemental vision insurance.

Supplemental Life Insurance - Employees may purchase supplemental life insurance for themselves and their dependents/spouse.

Aflac - Optional employee-paid voluntary group coverage is available through Aflac.

Group Discounts - Group discounts may include homeowners and auto insurance, pet health insurance, credit union membership.

Paid medical, dental and vision coverage for dependents is determined by labor agreement or APM, as applicable. Physicians should contact their supervisor for health plan options and rates. Please note that Temporary and Extra Help positions are not typically eligible for benefits. This is only brief summary of benefits available to eligible Lane County employees. In all cases, plan documents govern.

For additional information about these extraordinary benefits contact the Benefit Resource Center at 1-866-468-7272, or Lane County HR at (541) 682-3124.

01

IMPORTANT: Please ensure you have included all RELEVANT education, employment and experience in your application. To ensure compliance with Oregon Equal Pay laws, Human Resources will conduct a wage analysis based on the information you have provided in your application to determine the appropriate starting wage if you are selected.

• I acknowledge I have provided all relevant education and employment history.

  02

  What is your highest level of education?

• High School diploma or equivalent to completion of twelfth grade.

• Associate's degree.

• Two-years of technical certificate or coursework.

• Bachelor's degree.

• Master's or higher degree.

  03

  How many years of responsible experience do you have providing complex secretarial or administrative support to management?

• No experiences or less than 1 year.

• 1 - 2 years.

• 2 - 3 years.

• At least 3 or more years.

  04

  The individual in this position will receive phone calls and/or visits to the office from grieving family members who are often very upset. Please describe a professional example of a time when you had to handle a call or in-person visit from someone who was grieving or upset, while you maintained your composure and their confidentiality. What steps did you take, what was the outcome, and what did you take away from this experience? (20 points)

  05

  Some content of the work for this position includes investigations and photographs of suicides, homicides, accidents, gunshot wounds, stabbings, drug abuse, blunt force trauma, dismemberments, infant deaths, child abuse, and other disturbing areas. Please describe any significant emotional or sensitive professional situations you have worked through in the past, and how you effectively managed your stress and emotional/physical response when doing so. (20 points)

  06

  Please outline your experience communicating with outside agencies such as a District Attorney's office, local Law Enforcement agencies, Department of Justice, funeral homes, and/or insurance companies. Please include the frequency in which this communication took place, and in what format (phone, in-person, email, letter, etc.). (20 points)

  07

  To be successful in this role, it is critical that you can competently prioritize and maintain independent workflow. Please describe a time in when you had multiple competing priorities in the workplace where you received very little outside assistance. Additionally, describe how you organized the priorities and how you maintained deadlines. (20 points)

  08

  In what way does having cultural competency and awareness help you in providing services to the community and in establishing effective working relationships with colleagues? (20 points)

  Required Question

Agency

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