ADMINISTRATIVE ASSISTANT I - 37020519

Date: Jun 27, 2024

Location:

ESTERO, FL, US, 33928 FORT MYERS, FL, US, 33902 FORT MYERS, FL, US, 33907 FORT MYERS, FL, US, 33908 FORT MYERS, FL, US, 33912 FORT MYERS, FL, US, 33913 FORT MYERS, FL, US, 33916 FORT MYERS, FL, US, 33919 FORT MYERS, FL, US, 33966 FORT MYERS, FL, US, 33994 FT MYERS BEACH, FL, US, 33931

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 832018

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37020519

Pay Plan: Career Service

Position Number: 37020519

Salary: $2817.50 month/$33,810.00 annual

Posting Closing Date: 07/08/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

ADMINISTRATIVE ASSISTANT I

State of Florida

Department of Environmental Protection

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy

The Work You Will Do:

Administrative Assistant I (37020519)

Supervisor: Zach Lozano, Park Manager

(239)253-1673

Zachary.Lozano@Floridadep.gov

An opportunity for a self-motivated, hard-working individual to support the park in administration and visitor services as an Administrative Assistant I at Koreshan State Park located in Estero, FL.

The Difference You Will Make:

Florida state parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida. sm

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Koreshan State Park

3800 Corkscrew Road

Estero, FL 33928

Cradled by majestic oaks along the banks of the Estero River, Koreshan State Park’s historic buildings and gardens are a testament to the industrious lives and unique beliefs of the Florida pioneers. A quiet and peaceful refuge amid busy Fort Myers, the park's interpretative and natural resources provide great opportunities to learn and to enjoy nature . The park is located on US 41 at Corkscrew Road.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;

• Nine paid holidays and one Personal Holiday each year;

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com );

• Flexible Spending Accounts;

• Tuition waivers;

• And more!

  For a more complete list of benefits, visit www.mybenefits.myflorida.com .

  Pay:

  $2,817.50 monthly/$33,810 annually

  Your Specific Responsibilities:

  Assists Park Manager in planning, coordinating, and implementing all administrative activities for such required accounting procedures as annual revenue audits, purchase order audits, budget monitoring, oversight of fiscal data, contracts and records, development and implementation of policies and procedures to implement department guidelines, daily, weekly and monthly reports. Processes invoices, MFMP requisitions and purchasing card (p-card) transactions and other related items pertaining to the office administration for payment. Manage SAMAS/FLAIR reports, FIMS, Oculus, PPMTS database and future tracking systems. Act as Office Manager for office operations and insure smooth operation of office procedures.

  Researches and arranges for purchasing of goods and services. Prepares requisitions for goods and services and processes invoices in MFMP, processes p-card transactions, and performs other duties related to purchasing. Ensures that all transactions adhere to the State’s purchasing guidelines.

  Trains and assists OPS and FTE in ranger station procedures for park business system, fiscal compliance, and revenue reporting.

  Receives and routes mail. Maintains tracking system to ensure correspondence, reports and other work is performed in a timely fashion. Answers telephone, visitor questions, and delivers messages

  Sets up and maintains all files and records of correspondence, documents, reports, and other materials relating to park operations, budget and purchasing in adherence to department retention schedule. Maintains personnel files.

  Performs other related duties as required.

  Required Knowledge, Skills, and Abilities:

• Ability to follow verbal and written instructions/directions.

• Ability to communicate effectively, verbally and in writing.

• Ability to prepare and maintain financial records.

• Ability to maintain files and filing systems.

• Ability to solve complex problems.

• Ability to operate radio equipment.

• Ability to perform cash register/point of sale transactions.

• Ability to interact with visitor inquiries in a tactful and courteous manner.

• Ability to understand and apply rules, directives, policies, laws and regulations.

• Ability to prepare reports.

• Ability to work independently with minimum supervision.

• Ability to lift 40 pounds.

• Ability to establish and maintain effective working relationships with others.

• Ability to work rotating shifts, including nights, holidays, and weekends as needed.

• Ability to maintain a valid Florida Driver’s License.

• Ability to successfully complete background check and fingerprinting

• Skill in personal computer operation

• Skill in operating general office equipment

• Skill in use of database and word processing software

• Knowledge of good public relations.

• Knowledge of basic arithmetic.

• Knowledge of administrative principles and practices.

• Knowledge of basic accounting.

  Minimum Qualifications:

• A valid driver's license

  Position of Special Trust Requirement

  This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency .

  DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

  HR_VeteransPreference@dep.state.fl.us

  HR_Recruitment@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Fort Myers

Nearest Secondary Market:Cape Coral