Job Number 24028937

Job Category Administrative

Location Europe Office - Eschborn, Marriott Hotel Holding GmbH, Eschborn-Frankfurt, Hessen, Germany

Schedule Full-Time

Located Remotely? N

Relocation? N

Position Type Non-Management

POSITION SUMMARY

The Specialist OS&E Project Service, EMEA will report to the Director, OS&E Project Service, EMEA. The role is pivotal role within the department supports the business and provides administrative and operational support to the projects and team (both in the office and on-site in the field).

SCOPE

The Specialist, OS&E Project Service, EMEA provides specialized support to the OS&E Project Service Team for specific related administrative, financial and OS&E project-related duties as well as operational support

• Location requirements: The Specialist, OS&E Project Service, EMEA is to be located at the Europe Office – Eschborn.

• Language Requirements: High proficiency (speaking, reading and writing) in English is required.

• Travel Requirements: There is an insert 20% business travel required.

EXPECTED CONTRIBUTIONS

• Administration

• Lead in setting up specifications as needed and in cooperation with the OS&E Project Service Team and specifications team

• Create and own the PowerPoint presentations and selling tools for 5SU projects

• Produce and lead team presentations and other related documents as required.

• Maintains, collates and distributes all relevant activity reports.

• Sources for new non-food vendors to extend and consistently revamp the OS&E supplier portfolio

• Implements new supplier samples in the showroom and maintains the setup

• Maintains and updates vendor portfolios on team-shared folders.

• Creates and maintains computer-based filing and organization systems for records, reports and documents

• Maintains confidentiality of information and proprietary materials.

• Performs other related tasks as assigned by management.

• Maintains MGS for the OS&E Project team

• Complies with Marriott Hotel Holding GmbH and Marriott International Hotels Limited Regional Office policies and procedures.

• Supply and manage OS&E Project team and Specification team with all relevant Oasis details and submit bi-weekly an updated property list

• Project Management

• Verify and complete budgets based upon given criteria and project listings for OS&E projects across all brand segments

• Co-ordinates the ordering for MUR projects

• Arrange MUR reviews and assist the managers on-site

• Update the guest room matrix for each brand against the latest BSA requirement and update vendor details if required

• Oversees with OS&E team with the delivery process of operating supplies

• Supporting the OS&E team member in maintaining the project Cashflow for smaller projects

• Financial and Account Management

• Maintains and updates the project pipeline

• Invoices clients via BGATE for all contracted services

• Prepares bi weekly a credit report regarding all outstanding invoicing to be share with Dir of OS&E specification

• Manages / tracks multiple billing accounts for charge outs

• Maintains and creates OS&E internal financial reports

• Assists Managers in the preparation of various account-specific reports.

• Analyzes the OS&E financial report for representative internal presentations

• Updates cost of goods and files including programs

Property Support

• Assists in the support of all affiliated properties across and various business functions across designated continent or countries

• Supports hotels on a day-to-day basis by providing feedback on pricing, specifications, standards, etc.

• Maintains communications between company–affiliated hotels – continent offices

• Develops and provides communications of new contracts to the various disciplines in the field

• Work closely with brand and property operations to evaluate guest engagement as it relates to OSE and based on guest feedback identifying solutions to improve the overall experience.

• Ensures maximum leverage is obtained within the continent properties to ensure full advantage of given leveraging opportunities

CANDIDATE PROFILE - KEY TALENTS AND EXPERIENCE DESIRED

REQUIRED :

• Knowledge of Marriott International's key brands and strategies preferred

• Strong administrative background.

• Strong background on creating MS PowerPoint presentations as well as Ms Excel

• Pro-active approach to tasks and duties and able to use own initiative

• Ability to effectively communicate with co-workers and hotel opening teams

• Flexibility dependent on business needs

PREFERRED SKILLS AND KNOWLEDGE:

• Ability to design and implement successful tracking of documents and spreadsheets.

• Understanding of basic accounting processes

• Ability to manage and balance own time

• Strong communication skills (verbal, listening, writing)

• Strong organizational skills

• Ability to manage technical tools/ programs

• Extended capabilities to use standard software applications such as Word, Excel and PowerPoint.

• Ability to develop and maintain relationships e.g. associates, customers, owners.

• Innovative

• Pro-active and reliable

• Ability to maintain confidentiality

• Ability to work alone and within a team

• Ability to use initiative and work under minimal supervision

• Ability to multi-task

Education and Professional Certification:

• Excellent level of English essential (verbal and written), second language preferred

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work,​ begin your purpose, belong to an amazing global​ team, and become the best version of you.