Responsibilities

Horizon Health in partnership with Good Hope Hospital is seeking an administrative assistant to provide support to the senior staff, customer service and completions of administrative tasks. This position ensures office operation is efficient and compliant with business objectives.

Duties inclue

• Answers the phone, responding to all requests for information

• Schedules Unit assessments, meetings and appointments as appropriate

• Attends and takes notes during Unit and Hospital meetings

• Greets visitors, patients, and their families coming to the Unit

• Identifies areas needing improvement and utilizes the facility performance improvement process. Actively participates in department processes as requested

• Liaises with hospital in obtaining general Hospital orientation scheduling, ensures all orientation is completed in a timely manner.

• Assists HR during the pre/post-employment process as it relates to employee required processes and documentation

• Tracks and keeps materials organized and available with required information regarding unit activities. Such materials involve staff development, shift assignment reports, nightly chart audit, daily safety reports, SECURE training, incident reports

• Assists in keeping current license information on file for licensed employees.

• Prepares payroll documents including time sheets, Verification of Hours, exemption reports, PAFs. Keeps all records organized and available to the Program Director as needed. Performs daily time clock adjustments

• Assists in submission of reports and requests for documents from various regulatory agencies; re: PA Dept. of Health, CAP and Joint Commission

• Prepares and disseminates monthly reports and completes required follow up on activities on behalf of the Program.

• Prepares and submits all operational tasks/documentation as required by the corporate offices

• Regularly collects data to provide input and/or feedback to appropriate customers/suppliers (i.e., teams, supervisors, co-workers, vendors, nursing agencies) to improve work flow

• Assists the Program Director in maintaining the budget for the Behavioral Health Administration’s cost center

• Maintains schedule for filing court paperwork and hearings. Works closely with court personnel to maintain good relationships

• Reviews and evaluates all incoming invoices and expense reports to verify accuracy before forwarding to the appropriate recipient

• Strives to make productive use of time through careful coordination of assigned tasks, setting priorities, and reducing non-essential interruptions in order to be responsive to the needs of the Units and the Program Director.

• Promotes and develops positive, professional interaction with peers, senior management, and staff through effective written and verbal communication, listening, and feedback in times of organizational change

• Classifies, sorts and files correspondence, records and other documents

• Orders all office supplies

• Ensures facility is safe and reports deficiencies to the Program Director

• Ensures confidentiality of all information encountered

• Oversees all maintenance on office related equipment

• Facilitates special events as needed

• Other duties as assigned

  Benefit Highlights for full-time positions:

• Competitive Compensation

• Excellent Medical, Dental, Vision, and Prescription Drug Plan

• 401(K) with company match and discounted stock plan

• Long and Short-term Disability

• Flexible Spending Accounts; Healthcare Savings Account

• Life Insurance

• Career development opportunities within the company

• Tuition Assistance

• Rewarding work environment – Enjoy going to work every day!

  EEO Statement

  All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

  We believe that diversity and inclusion among our teammates is critical to our success.

  Notice

  At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: https://uhs.alertline.com or 1-800-852-3449 .

  Qualifications

  Education, Certification/Licensure, and/or Experience

• High school or GED

• Minimum five years of experience in a similar position and/or industry

  Knowledge, skills, and abilities required

• Proficient in software applications

• Effective presentation skills

• Valid driver’s license and use of an automobile required

  Language Skills

• Excellent written and verbal communication and presentation skills

• Ability to read and comprehend moderate to complex instructions and correspondence

• Ability to write detailed correspondence

• Ability to effectively present information in one-on-one and small group situations to Program leadership, employees, clients, providers, vendors, etc.