Description We are seeking a Sr. Administrative Assistant to join our team based in Encino, California. This role is primarily focused on providing administrative support to our tax operations, ensuring an efficient and smooth day-to-day operation. This position offers a long-term contract employment opportunity.

Responsibilities:

• Assisting with federal, state, and local tax filings in an accurate and timely manner

• Coordinating and scheduling appointments with clients and internal team members to ensure smooth workflow

• Providing support to Tax Accountants by gathering and organizing client information for tax returns

• Ensuring digital and physical tax files are maintained in an orderly and confidential manner, facilitating easy access for reference and reporting

• Preparing administrative reports for tax projects to provide insights and updates on project progress

• Managing and coordinating tax audits, ensuring all necessary documentation is prepared and available

• Responding to client inquiries via email, phone, or in-person meetings in a professional and timely manner

• Utilizing various software tools such as ADP - Financial Services, Banner Ads, Concur, CRM, About Time for efficient task management

• Handling other administrative duties as assigned, demonstrating adaptability and resourcefulness. Requirements • A minimum of 5 years of experience in an administrative role

• Proficiency in ADP - Financial Services software

• Experience in designing and managing Banner Ads

• Knowledge and experience with Concur software

• Experience in using CRM (Customer Relationship Management) systems

• Familiarity with 'About Time' software

• Proficiency in budget processes and financial management

• Proven experience in calendar management

• Excellent communication skills, both written and verbal

• Experience in coordinating and managing conference calls

• Knowledge and experience with Lacerte Tax Software

• Ability to work independently and within a team

• Strong organizational and multitasking abilities

• High level of professionalism and discretion.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .