Description

This role is designed to provide exceptional administrative and clerical assistance to our top-level executives. Your responsibilities will include expertly taking meeting minutes, welcoming clients and visitors, arranging travel, scheduling meetings, preparing formal correspondence, and ensuring the smooth running of the company's administrative operations.

Primary Responsibilities:

· Organize and oversee executive calendars, which may include scheduling travels or conferences, setting up appointments, and modifying these as necessary.

· Answer incoming calls, direct them as appropriate, and take precise messages.

· Receive visitors and determine their access level.

· Supervise administrative policies within the organization and the office environment, suggesting any necessary changes.

· Open, categorize, and distribute correspondence including emails, faxes, and paper mail.

· Review submissions, letters, agendas, memos, assess their importance, and efficiently distribute to the relevant personnel.

· Compile and analyze information to prepare reports and presentations.

· Record, maintain and retrieve historical information as required.

· Take accurate minutes

· Manage office supplies inventory and anticipate needed items; evaluate new products, place and expedite orders when necessary.

· Maintain and generate reports from HR information system records.

· Oversee functioning of office equipment, perform maintenance as required, and troubleshoot any issues.

· Enhance knowledge by attending relevant professional seminars and workshops, reviewing publications, and networking within the industry.

· Perform data analysis using MS Word, Excel, PowerPoint, Salesforce, including filtering, sorting and implementing other functions.

· Assisting in budget preparation and financial oversight.

Requirements

· Minimum of 3 years' experience providing administrative support or executive assistance.

· Skilled problem-solving ability.

· Proficient use of Microsoft Office tools.

· Salesforce expertise.

· Experience working with public agencies and institutions is highly desirable.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .