37523BR

Extended Job Title:

Section Coordinator (Paul L. Foster SOM Dean/Alberta)

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Coordinates a section in a department that has institutional oversight responsibilities. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program or departmental project as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and/or students.

Requisition ID:

37523BR

Optional Attachments:

Transcript

Travel Required:

None

Major/Essential Functions:

• Coordinates all travel arrangements and reimbursements for the Office of the President.

• Coordinates institutional events on behalf of the President to include communications, timelines, and scheduling, may collaborate with Institutional Advancement on some events.

• Assists the Assistant to the President with coordination of project workflow and communications, project management, and coordination of activities/events.

• Manages all financial transactions relative to direct pays and purchase orders for activities related to operations for the Office of the President. Creates monthly expense reports for the President and administrative staff and keeps within specified budget.

• Coordinates logistical support for meetings and functions, i.e. if A/V support required for events and educational activities, providing support by reserving rooms, submitting facilities and A/V equipment work orders and manage the catering for all meetings/events.

• Serve as a shopper on TechBuy for departmental supplies and equipment.

• Coordinates yearly inventory certification using the Property Management Inventory System by ensuring that all equipment is tagged, verified and confirmed

• Build, foster and maintain professional collaborations/relationships with staff, faculty, students, and visitors to provide support and excellent customer service.

• Flexible/adaptive assumption of ad hoc short-term responsibilities and special projects related to the Executive Office Supports administrative functions and operations for the Executive Office.

• Adhere to all TTUHSCEP policies, procedures and processes.

• Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution.

• Perform all other duties as assigned.

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications

Pay Basis:

Hourly

Work Location:

El Paso

Preferred Qualifications:

• 4 to 5 years experience in an institution of higher learning; Job related education may substitute for part of the required experience.

• Handles administrative details independently and effectively.

• Works under the stress of deadlines.

• Coordinates work effectively and maintains effective working relationships with employees while exercising a high degree of confidentiality.

• Must be a self-starter and possess an initiative to acquire knowledge necessary in fulfillment of assigned duties.

• Knowledge of state and institutional policies and procedures.

Campus:

HSC - El Paso

Department:

Paul L Foster SOM Dean Elp

Required Attachments:

Resume / CV

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Office and Admn Wkrs All Other

Shift:

Day

EEO Statement:

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications:

• Bachelors degree plus two (2) years related experience; OR a combination of education and/or related experience to equal six (6) years

Does this position work in a research laboratory?:

No

Navy Enlisted Classification Code:

AZ, LS, MC, PS, RP, YN

Army Military Occupational Specialty Code:

15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y

Air Force Specialty Code:

3A1X1, 8A200

Marine Military Occupational Specialty Code:

0111, 3372, 6046

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx