38033BR

Extended Job Title:

Analyst II (Shuttle Services/Alberta)

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Analyzes and coordinates office services such as personnel, budget preparation and control, fiscal affairs, equipment utilization, records control, and special management studies.

Requisition ID:

38033BR

Travel Required:

Up to 25%

Major/Essential Functions:

• Manage shuttle service operations and supervise shuttle personnel.

• Maintain shuttle tracking application/system and analyze routs to ensure efficient operations are conducted.

• Coordinates vehicle rental operations with requesting departments and prepare rental fee and fuel costs documentation for I.V. processing.

• Maintain Vehicle Operating System for the El Paso campus to ensure driver eligibility. Verify all employees operating state vehicles are processed and approved by the Office of Risk Management.

• Prepare mileage logs for Parking & Transportation Services on shuttle and rental vehicles on a monthly basis.

• Review mileage logs for all university vehicles submitted by departments and compile data on departmental reports.

• Reconcile mileage logs and expense receipts to voyager system reports. Verify Voyager card transactions or other purchases and payments for vehicles assigned with voyager cards. Maintain card information and adjust daily limits to department needs and mandated limits.

• Coordinate with vendors to prepare and oversee annual fleet requisitions and ensures documentation is submitted accordingly for invoice payments. Ensure state mandated cap is not exceeded. Processes appropriate documentation to acquire all vehicle titles, insurance allocations and ensures state vehicles are compliant.

• Serve as secondary to the parking office coordinator and assist with collection of parking registrations and citation fees. Cash handling duties.

• Assist with telephone support for department and address functional email requests.

• Adhere to all TTUHSCEP policies, procedures and processes.

• Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution.

• Perform all other duties as assigned.

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications of the individual selected

Pay Basis:

Hourly

Work Location:

El Paso

Preferred Qualifications:

• Proficient in Microsoft Office software, thorough knowledge of federal and state policies and procedures which related to work preformed.

• Employee must possess good organizational and customer service skills to communicate effectively in

• person, by email or phone.

• Must be able to work flexible schedule due to shuttle coverage or events.

• Must have experience registering and licensing vehicles in Texas, supervisory experience, cash handling experience and workplace safety knowledge.

• Bilingual in English and Spanish.

Campus:

HSC - El Paso

Department:

Shuttle Services Elp

Required Attachments:

Cover Letter, Resume / CV, Transcript

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Information and Records Clerks

Shift:

Day

EEO Statement:

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications:

• Bachelor's degree in job related field plus two (2) years responsible related experience; OR

• Combination of related education and/or experience to equal six (6) years.

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website (https://www.ttuhsc.edu/emergency/clery-report.aspx) .