Office Administrator / Receptionist

Location Edmonton

Job Code 17137

# of openings 1

Apply Now (https://phh.tbe.taleo.net/phh04/ats/careers/v2/applyRequisition?org=POWERENGINEERS&cws=44&rid=17137)

Office Administrator / Receptionist (FT)

Power Engineers Canada is seeking an office administrator / receptionist for our Power Delivery team. This is a full-time in-office position located in our Edmonton, Alberta office. This position is responsible for coordinating office operations and the point of contact for general office administrative activities.

Roles and Responsibilities:

• Perform general office tasks: answer phone, greeting & support guests, ship & receive packages, book conference rooms, order catering, etc.

• Provide assistance to managers and other department personnel

• Assist with onboarding of new staff

• Type, edit, and proofread documents and presentations

• Attend meetings and prepare meeting minutes and action items

• Schedule and organize meetings

• Make travel arrangements

• Weekly monitoring of various tender sites for potential opportunities

• Data entry, invoice/expense reconciliation

• Manage office supplies inventory

• Assist in organizing office special events (team lunches, holiday parties)

• Maintaining common areas and reception areas of the office

• Support remote IT team as required in ensuring local computers and equipment are functioning properly

• Coordinate with internal and external contractors for fire inspections, building maintenance, IT updates, cleaning, furniture, etc.

• Assist with local Health, Safety, and Environment committees with safety programs, including ordering Safety supplies and preparation for annual safety audits

• Maintain consistency with POWER administrative practices

Required Education/Experience

• High School diploma required

• 1+ years previous experience in an office or engineering environment

• Proficiency in MS Word, PowerPoint, Outlook, Excel, and OneNote

• Familiarity with a wide range of office equipment – printers, audiovisual, conference phones

• Strong organization and customer service skills

• Excellent time management skills and ability to prioritize work

• Strong attention to detail

• Excellent written and verbal communication skills

• Class 5 license with a vehicle to utilize for local travel to execute tasks. Mileage is reimbursed

Desired Education/Experience

• Document control experience

• Document editing & formatting experience

• Exposure to MS Visio, MS Project, Bentley ProjectWise software

• Experience with OneDrive, Adobe/Bluebeam, Microsoft Teams, SharePoint

• Accounting experience

• Certifications in business administration or similar

At POWER Engineers, you can have a rewarding career on every level. Our philosophy is simple: Do Good. Have Fun. Build Success

You’ll work on fun and challenging projects and initiatives. You’ll have the chance to make a positive impact on society and the environment. And you’ll find the support, coaching and training it takes to advance your career.

We get to make POWER a great place to work. That includes providing competitive compensation, professional development and a full benefit package:

• Medical/Dental/Vision

• Maternity Leave

• Parental Leave

• Paid Holidays

• Vacation/Paid Sick Leave

• Voluntary Life Insurance

• RRSP

• Corporate Wellness Program

POWER is a fun engineering firm. That might seem contradictory to some, but it works for us!

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