Position Information

Posting NumberSRGV7658

Working TitleADMINISTRATIVE MANAGER

Number of Vacancies1

LocationEdinburg, Texas

DepartmentCampus Auxiliary Services

FTE1

FLSAExempt

Scope of Job

To provide supervision in the operation and administration of a large, complex department or business unit consisting of several administrative areas, to relieve the administrator of a large volume of complex decisions, and to plan and coordinate the activities of the unit. Responsible for managing the personnel and for the operation of a large, complex department or business unit consisting of several administrative areas and for making complex administrative decisions requiring an intimate knowledge of a wide range of regulations, policies, and procedures. Also responsible for fiscal and administrative activities for a large department or comprehensive responsibility for the operation and direction of a smaller department.

Description of Duties

• Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the University.

• Provides insight to Supervisor and users with planning ideas, resource utilization, and optimum scheduling routines, arranges best use of human and fiscal resources and carries out multiple simultaneous activities.

•Manages and participates in the development and implementation of the department goals, objectives, policies and priorities for each assigned service area; recommends, within University policy, appropriate service and staffing levels.

• Maintains departmental procedures manuals.

• Plans, directs and coordinates the department work plan; meets with staff to identify and resolve problems; assigns work activities, projects and program areas of responsibility.

• Manages fiscal activities including budget preparation and accounts including expenditure approval, procurement, reporting, budget allocation and cost analysis.

• Determines and recommends options to address budget issues.

• Analyzes data to identify areas of progress or trends; draws conclusions and develops recommendations for management consideration.

• Leads meetings addressing specific operation issues and develops recommendations and action plans towards their solution.

• Interprets and reviews administrative decisions, policies, and internal procedures.

• Participates in the resolution of operating problems.

• May plan, supervise, and schedule the work of a large staff.

• Determines work priorities, evaluates work progress, and ensures the meeting of deadlines.

• Assists in the preparation of the annual budget and/or grant applications and maintains the current status of the same with respect to funds available and obligated.

• Prepares or coordinates preparation of complex reports, which require significant contact with other department or outside organizations.

• Composes complex correspondence, including memorandums, meeting minutes and various reports.

• Serves as a liaison with other departments on policies, procedures, and practices.

• Reports directly to the top administrator in the department.

• Performs related duties as required.

Supervision Received

Direct supervised by an Assistant VP or similar upper level management.

Supervision Given

Supervises assigned staff.

Required Education

Bachelors Degree from an accredited University.

Preferred Education

Bachelors Degree in Business Administration or related field.

Licenses/Certifications

None.

Required Experience

Four (4) year of office administrative or business management experience, specialized experience may substitute for a degree on a one-for-one basis.

Preferred Experience

Experience within higher education. Supervisory experience.

Equipment

Personal computer, word processing, spreadsheet, and database software. Standard office machines.

Working Conditions

Needs to be able to successfully perform all required duties. Indoor office environment.

Other

Some evening and /or weekend work and travel may be required. Ability to multi-task. Must possess strong interpersonal, oral, and written communication skills. Work requires the application of considerable judgment and discretion.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date07/05/2024

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/43450

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you a current UTRGV employee?

• Yes

• No

• • Are you now, or previously, employed by The University of Texas System or any of its institutions?

• Yes - I currently am employed by the UT System or its institutions

• Yes - I have previously been employed by the UT System or its institutions

• No - I have never been employed by the UT System or its institutions

• • Please select your highest level of completed education.

• 6th grade education

• 10th grade education

• High School Diploma or GED

• Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

• Bachelors Degree from an accredited university

• Masters Degree from an accredited university

• Ph. D. or other terminal degree from an accredited university

• None of the above

• • Please provide the field of study for your education:

(Open Ended Question)

• • Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

• Less than 1 year

• 1 year

• 2 years

• 3 years

• 4 years

• 5 years

• 6 years

• 7 years

• 8 years

• 9 years

• 10 years

• Over 10 years

• • Do you meet the minimum requirements for this position?

• Yes

• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter/Letter of Application

• Curriculum Vitae

• Unofficial Transcripts

• Reference Letter 1

• Reference Letter 2

• Reference Letter 3

• Certifications and Licenses

• Training Certificates

• Other Document

• List of 3 References

• Unofficial Transcripts 2

• Unofficial Transcripts 3

• Letter of Interest

• Unofficial Graduate Transcripts

• Additional Document