Job Information
IntelAssist AP Specialist (US Based Client) in Eastwood, Philippines
Work Setup: Hybrid Set Up (Onsite onboarding for four weeks, then transitioning to a work-from-home setup)
Work Schedule: Central time zone
Job Highlights:
Competitive Salary
Non-taxable Allowance
HMO Coverage after a month
Mentoring and development programs for career growth opportunities
Employee engagement activities
“Family-oriented” culture
Fixed Weekends Off
Job Summary:
Utilizing their strong accounting skills and passion for numbers, our Accounts Payable Specialist will process transactions with speed, efficiency, and accuracy to ensure vendors are paid, and expense reports are processed in a timely manner. Demonstrating both a strong sense of ownership and good business sense, the Accounts Payable Specialist will, research and respond to inquiries from vendors and internal team members, process authorized payments, and perform assigned tasks associated with the accounts payable role.
Duties and Responsibilities:
Participate in the Month, Quarter, and Annual Close Process
Data cleanup and maintenance of our ERP system, including client/vendor information, contracts, and projects
Engage with Clients, Vendors, and Partners regarding account inquiries
Partner with finance team to assist with billing, purchasing, collections, commissions, and accounts payable as needed.
Assist with internal audits and complete special projects as assigned
Day in the Life of our Accounts Payable Specialist:
Reconcile vendor statements and ensure timely payment of vendor invoices
Manage and reconcile corporate card accounts
Research and respond to inquires from vendors and internal team members
Review and process expense reports
Research invoice data ensuring credits are applied where applicable
Check-run processing
Produce annual vendor 1099's and other tax-related filings, as required
Maintain computerized and manual files
Further refine and improve the AP process by suggesting and implementing operational improvements
Run reports to identify variances; research and assist team in resolving discrepancies
Engage with Finance Team, as needed, to support functions within the department
Participate in team meetings, attend weekly one-on-one meeting with manager
Exercise discretion and independent judgement with respect to matters of importance while carrying out the essential duties of the administrative role which support the management and operations of the organization
Job Requirements:
Minimum of 3 years of full cycle Accounts Payable experience required
Bachelor's Degree in Accounting preferred, but not required
Excellent written and verbal communication skills
Experience handling US clients is a must.
Demonstrated ability to perform mathematical calculations related to accounts payable responsibilities
Ability to work with little to no supervision, using common sense and solid job knowledge to determine the most effective action with regards to accounts payable issues and activity
Demonstrated proficiency with software applications
Intermediate to advanced Excel skills
Working knowledge of MS Office and Outlook
Experience with ERP/Accounting software-NetSuite preferred
Aptitude:
Ability to handle shifting priorities and balance multiple projects independently
Willingness to show initiative and display ownership of work
Highly detail oriented with an aptitude for problem solving using sound judgement
Collaborates well with others to achieve overall organizational objectives
Demonstrated aptitude for exercising discretion and independent judgement
WHY INTELASSIST?
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