Posting Details

Position Information

Position/Classification Title Executive Assistant

Working Title Executive Assistant

Competency Level Advanced

Position Number 100104

Salary Grade Equivalent 61

FLSA Non-Exempt

Appointment Type Permanent - Full Time

FTE 1 = 40 hours/week, 12 months

If time limited, duration date

Department Hiring Range $37,306-$63,000

EEO-1 Category Administrative Support Workers

SOC Code 43-6011 - Executive Secretaries and Executive Administrative Assistants

Position Overview

Primary Function of Organizational Unit

The Office of the Dean is responsible for the general administration of the College of Arts, Social Sciences, and Humanities which includes student and faculty administration. The Office’s primary goals are to ensure the recruitment, enrollment, retention, graduation and placement of students who major in the arts, humanities, and social sciences disciplines. The Office of the Dean plays a critical role in meeting goals associated with student success in the strategic plans of Academic Affairs, the University, and UNC General Administration. Subsequently, the EA position is paramount to ensuring administrative efficiency that has a significant impact on maintaining an environment that promotes effective teaching and learning and overall student success.

The Office of the Dean is responsible for the general administration of the College of Arts, Social Sciences, and Humanities which includes student and faculty administration. The Office’s primary goals are to ensure the recruitment, enrollment, retention, graduation and placement of students who major in the arts, humanities, and social sciences disciplines. The Office of the Dean plays a critical role in meeting goals associated with student success in the strategic plans of Academic Affairs, the University, and UNC General Administration. Subsequently, the EA position is paramount to ensuring administrative efficiency that has a significant impact on maintaining an environment that promotes effective teaching and learning and overall student success.

Primary Purpose of Position

The Executive Assistant to the Dean of College of Art Social Sciences, and Humanities serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Dean. This position will be the liaison to the CAS Advisory Board, department chairs, program directors, the NCCU Administration, and UNC General Administration. The position will serve on the APC and Chair’s Management Council Meetings. Will be responsible for serving on committees on the Dean’s behalf. The position is responsible for the daily administrative management of the Office of the Dean which includes office coordination, supervising appropriate staff, budget monitoring and management (purchasing and budget), planning and organizing special events including conferences and retreats. faculty professional development (RPT), program academic assessment, advising of students, managing the dean’s calendar, and assisting the dean with a variety of requests and issues. Position must be able to be a team lead for administrative assistant in all budgetary matters under the direction of the Business Officer and the Dean. Must be an expert in matters as it relates to Purchasing, Travel, Accounts Payable, and Budget Management of the Dean’s Budget. Expected to plan and execute what the needs are of the Dean’s Office as it relates to the daily operations.

Required Knowledge, Skills, and Abilities

The successful candidate must possess a working knowledge of Banner Finance, Chrome River or an equivalent system, and Eagle’s Purchase or an equivalent system; expert knowledge of Microsoft Office (Word, Excel, PowerPoint, and Access) Applications; knowledge of budget management; knowledge of record management; ability to work independently with little or no supervision; to take initiative to see projects and assignments through to completion; to exercise judgment and discretion in problem solving; excellent analytical skills along with written and oral communication skills; excellent editing skills; great interpersonal skills to interact effectively and diplomatically with a wide range of individuals in a high pressure environment. Prefer an Associates or Bachelor’s degree.

Minimum Education/Experience

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience..All degrees must be received from appropriately accredited institutions.

Licenses or Certification required by Statute or Regulation

N/A

Equal Opportunity Employer

North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.

Work Hours Monday - Friday 8-5

Position required to work during periods of adverse weather or other emergencies No

Campus Security Authority Designated Position No

Key Responsibilities and Related Competencies

Required Competency Knowledge - Program

Duties

The person in this position must be knowledgeable of the overall scope of the program including the mission and goals, courses, faculty and staff, majors, and budget. Additionally, this office administrator must be knowledgeable of programs and activities occurring within the department.

Required Competency Interpersonal Skills

Duties

The person in this position must be able to work with a variety of different people and communicate well with staff, administration, and vendors.

Required Competency Problem Solving

Duties

Duties associated with problem-solving include evaluating the issue at hand; identifying the people involved; staying current on university procedures; identifying and implementing a solution; and employing a plan of prevention.

Required Competency Planning and Organizing

Duties

Must be able to plan and organize work projects efficiently.

Required Competency Communication-Written

Duties

The person in this position will display proficient written communication skills through consistent written correspondences to the public, students, alumni, and patrons; the departmental staff and faculty, and university employees at large. Efficient written communication is needed in planning projects, composition of the minutes, reports, and record keeping.

Required Competency Information/Records Administration

Duties

Information and record management for this position include maintaining financial records, weekly departmental meetings, the student handbook, programs learning outcomes and students learning outcomes, class schedules, curricula, productions, student, faculty, and staff records, public relations information, and equipment inventory.

Required Competency Budgeting

Duties

The duties of budgeting include the execution of all budget submissions; maintaining budgeting policies and procedures, and monitoring the budget using online applications, e.g., Banner, Eagle’s Purchase, and Chrome River.

Required Competency Other Duties as Assigned

Duties

Other duties as Assigned

Posting Detail Information

Posting Number SPA01329P

Open Date 07/08/2024

Close Date 07/29/2024

Special Instructions to Applicants

Applicant Documents

Required Documents

1. Resume/CV

2. List of References

Optional Documents

1. Cover Letter

2. DD-214 (Veterans Only)

3. NGB23A or NGB22/DD256 (National Guard Only)

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. Would you be interested in receiving email alerts to stay updated on new job opportunities at NCCU?

2. Yes

3. No

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