Admin Tech Senior / Part-time

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Admin Tech Senior / Part-time

Salary

$20.62 - $23.22 Hourly

Location

Durham, NC

Job Type

PT w/o benefits (Less than 20 hours per wk)

Job Number

24-05126

Department

Neighborhood Improvement Services

Opening Date

10/09/2024

Closing Date

10/14/2024 11:59 PM Eastern

• Description

• Questions

Position Description

Work, Serve, Thrive. With the City of Durham

Advance in your career while making a real difference in the community you serve.

Neighborhood Improvement Services is a community-centered organization that works with the community and across city and county departments to provide the highest quality services to inform, engage and encourage resident civic participation, to ensure safe housing, to quickly respond to public nuisances, and to eliminate discrimination in housing, employment and places of public accommodation.

Hourly Hiring Rate: $20.62

Workdays/Hours: Monday - Friday / 9:00am - 12:30 p.m.

This position is a critical function within the Human Relations Division (HRD). Under general supervision, person in this position performs moderate to complex clerical, budgeting and customer service functions in the enforcement of the City’s Non-Discrimination Ordinance; will be responsible for obtaining quotes, processing and paying invoices, as well as preparing and submitting expense reports; and will coordinate staff travel arrangements and assist in the planning and execution of HRD trainings and events. A key aspect of the role will involve entering and maintaining information in DataHub and Excel spreadsheets for effective tracking and reporting. Work also includes managing data and information regarding discrimination complaints; collecting and compiling data for the Human Relations Division’s programs, including outreach and education events; assisting in maintaining and updating the division’s website.

Person in this position must be self-motivated, have a strong work ethic, including the ability to keep sensitive information confidential, be attentive to details and have good people skill and must also be comfortable working in a team environment, showcase care and concern when working with aggrieved persons, and have the ability to engage with diverse communities, including immigrants/refugees, LGBTQIA+ persons, and other diverse populations.

Duties/Responsibilities

• Prepares and submit HRD expense reports, maintaining compliance with financial policies.

• Obtains quotes and place orders for imprinted marketing materials, print materials, office supplies, furniture, and equipment.

• Processes journal entries and budget transfers for HRD expense accounts and assists in financial tracking and reporting.

• Coordinates the preparation and submission of documentation by drafting initial versions of correspondence; routing to appropriate individual(s) for review; incorporating necessary changes; and finalizing the document.

• Enters and retrieves documents by accessing and updating the City’s various case management databases and running specialized data queries and reports.

• Assists with the planning, promotion, coordination and production of city-wide Human Relations sponsored events throughout the year, including outreach.

• Assists with the preparation and submission of weekly and monthly reports as required.

• Attends volunteer committee meetings as required/requested.

• Monitors local media outlets daily for news relating to community issues that may need to be addressed by the Human Relations Division.

• Manages Human Relations Division’s Nationbuilder website and database.

• Attends training as necessary.

• Prepares and/or processes various records such as the inquiry/intake log, outreach log and the staff training log.

• Uses a variety of general office supplies, etc.; and a variety of computer software such as HEMS, GoGov, Microsoft Word, Microsoft Excel, Microsoft Outlook, etc.

• Interacts and communicates with various groups and individuals including Durham residents and business owners/operators, Department Director, Human Relations Manager, Human Relations Commission, Mayor’s Hispanic-Latino Committee, Mayor’s Committee for Persons with Disabilities, and the general public.

• Performs general administrative/office duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, establishing and maintaining filing systems, etc.

• Provide community resource referrals to residents and consumers.

• Performs related duties as required.

Minimum Qualifications & Experience

• High School Diploma or equivalent (GED, HiSet, TASC)

• Minimum 1 year experience in office and business practices, accounting and math, computer and Microsoft office software.

Additional Preferred Skills

• Strong organizational skills and attention to detail.

• Proficient in Microsoft Excel and data management systems.

• Excellent communication and interpersonal skills.

• Ability to multitask and manage time effectively.

• Three years of paraprofessional program support, logistical, and coordination experience.

• Organizational budget experience.

• Community involvement .

  01

  Where did you first hear about this opportunity?

• City of Durham Website

• Walk in

• Job fair

• Employee referral

• Professional organization Please list the organization in "other" box below

• Internet posting Please list the specific web site in the "other" box below

• Craig's List

• Facebook

• LinkedIn

• GlassDoor

• governmentjobs.com

• Monster.com

• Indeed.com

• Employment Security Commission

• Magazine/Newspaper

• Other

  02

  If you listed "other" above please give specific web site, organization, or publication.

  03

  Please select your highest level of COMPLETED education.

• Less than a High School Diploma or Equivalent (GED, HiSET, TASC)

• High School Diploma or Equivalent (GED, HiSET, TASC)

• Associates Degree

• Bachelor's Degree

• Master's Degree

• Doctoral Degree (PhD, Juris Doctorate)

  04

  How many years of office and business practices, accounting and math, computer and Microsoft office software experience do you have?

• No related experience

• Less than 1 year of related experience

• 1 year but less than 3 years

• 3 years but less than 5 years

• 5 or more years

  05

  Do you have any organizational budget experience?

• No

• Yes

  06

  Do you have three (3) or more years of community involvement experience?

• No

• Yes

  07

  If you have community involvement experience, briefly explain. If you have no experience, indicate N/A.

  Required Question