Facilities Specialist (f/m/d)

Job Description

Health & Safety Coordination

• Be part of the Health and Safety Team and exercise Health and Safety tasks in close cooperation with the local H+S Team (internal lead and external service providers for medical services and H+S officer)

• Organize risk assessments and site inspections including coordinating working on continuous improvements and resolving findings of those inspections

• Organize evacuation exercises and assure enough fire marshals and evacuation assistants are trained proved

• Organize law required medical services and assure waterproof documentation

• Provision of appropriate documentation to demonstrate compliance with Health & Safety legislation and company policies.

• Coordinate and support with BCP activities

• Support internal and external audits

Facilities Coordination

• Liaising with the Senior Facilities Manager Europe, Landlord, contractors and service providers (Security, utilities, air conditioning, etc), managing the relationships and conducting regular reviews ensuring service delivery meets business requirements.

• Support with end-to-end management of contracts with external providers including preparing documents for tenders, obtaining quotes, assessing costs for goods and services to ensure maximum value for money, through to project management, ensuring appropriate legal documentation is obtained, co-ordination of work of contractors and service providers, and checking that agreed work by contractors has been completed satisfactorily and any deficiencies are followed up and resolved. Responding appropriately to emergencies and urgent issues as they arise

• Monitor working environment and liaise with colleagues & suppliers to ensure it is maintained to a pleasant and professional standard, arranging for repairs etc. as appropriate

• Ensure any statutory testing takes place on time, and keeping relevant records

• Assist with project management of any planned expansion (or reduction) of the facilities, pro-actively planning & implementing these strategies, demonstrating appropriate discretion & confidentiality when required, liaising with specialist contractors and suppliers to ensure overall goals are achieved.

• Ensuring appropriate employee communication on buildings issues or works is completed.

General Administration

• To provide administrative support to the Senior Facilities Manager Europe

• To maintain supplier set-up

• Provide a customer facing approach to all enquiries at the office, often as the first point of contact for visitors

• To provide financial administration of the accounts system, raising Purchase Orders and dealing with urgent invoices etc to progress for payment.

• Facilitating DHL and other courier services.

• Manage the office to ensure stationary, equipment, meeting rooms and the environment meet the needs of the users.

• Any ad hoc tasks as deemed reasonable by your Manager

Qualifications

• 3 to 5 years of experience in facilities coordination, health & safety regulations, administration or similar fields

• Business Administration or BIFM qualification in administration or other related subject or relevant demonstrable experience to NVQ level 4 is desired

• Strong German and English communication skills, both verbal and written.

• IOSH Managing Safely certificate is advantageous

• Proven administrative skills with experience of office organization

• Demonstrable competence with interface of local IT, Word, Excel and Access packages

• Numerate with experience of monitoring and managing invoices via Excel

• Excellent problem-solving skills and the ability to manage difficult situations using a solution focused approach

• Strong customer relations skills and an ability to integrate with a diverse and changing environment

• Strong organizational skills - an ability to work without close supervision

• Team-player mindset, enthusiastic, positive, open-minded approach to challenges

• Ability to demonstrate utmost discretion when dealing with all sensitive and confidential information

• Ability to multi-task in a fast-moving environment

Company Description

Renesas is one of the top global semiconductor companies in the world. We strive to develop a safer, healthier, greener, and smarter world, and our goal is to make every endpoint intelligent by offering product solutions in the automotive, industrial, infrastructure and IoT markets. Our robust product portfolio includes world-leading MCUs, SoCs, analog and power products, plus Winning Combination solutions that curate these complementary products. We are a key supplier to the world’s leading manufacturers of electronics you rely on every day; you may not see our products, but they are all around you.

Renesas employs roughly 21,000 people in more than 30 countries worldwide. As a global team, our employees actively embody the Renesas Culture, our guiding principles based on five key elements: Transparent, Agile, Global, Innovative, and Entrepreneurial. Renesas believes in, and has a commitment to, diversity and inclusion, with initiatives and a leadership team dedicated to its resources and values. At Renesas, we want to build a sustainable future where technology helps make our lives easier. Join us and build your future by being part of what’s next in electronics and the world.

Additional Information

Renesas Electronics Corporation empowers a safer, smarter and more sustainable future where technology helps make our lives easier. The leading global provider of microcontrollers, Renesas combines our expertise in embedded processing, analog, power and connectivity to deliver complete semiconductor solutions. These Winning Combinations accelerate time to market for automotive, industrial, infrastructure and IoT applications, enabling billions of connected, intelligent devices that enhance the way people work and live. Learn more at www.renesas.com .

Renesas’ mission, To Make Our Lives Easier, is underpinned by our company culture, TAGIE. TAGIE stands for Transparent, Agile, Global, Innovative and Entrepreneurial. Our goal is to embed this unique culture in everything we do to succeed as a company and create trust with our diverse colleagues, customers and stakeholders.

Renesas Electronics is an equal opportunity and affirmative action employer, committed to supporting diversity and fostering a work environment free of discrimination on the basis of sex, race, religion, national origin, gender, gender identity, gender expression, age, sexual orientation, military status, veteran status, or any other basis protected by law. For more information, please read our Diversity & Inclusion Statement (https://www.renesas.com/kr/en/about/company/sustainability/diversity) .

VideoUrl

https://www.youtube.com/embed/k-zs4tB6nNc

1. Department Administrative

2. Location Dresden

3. Remote No

Requisition ID

20013794_2024-07-31

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