GENERAL SUMMARY:

Independently performs a variety of advanced, diversified, and confidential secretarial and administrative duties for a Tier Level executive which requires broad and comprehensive experience, skill, and knowledge of organization policies and practices. Ensures requests for action or information are relayed to appropriate Executive Leadership Team member for prompt resolution. Screens telephone calls and visitors, and resolves inquiries. Schedules appointments, meetings, and travel itineraries and coordinates related arrangements.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

• Provides wide variety of advanced, customized, diversified, and confidential secretarial and administrative support. Regularly engages in contact with wide variety of individuals requiring exactness and sensitivity.

• Initiates and composes various memoranda, correspondence, statistical reports, and presentations using typewriters, personal computers, and software including word processing, spreadsheets, and/or graphics applications. Reviews incoming correspondence; screens items; responds or delegates as appropriate. Acts on behalf of their executives when interacting with visitors and callers. Receives, screens, and responds to incoming phone calls and visitors in a prompt and professional manner. Conveys information; resolves inquiries; and mediates potential conflicts.

• Oversees and coordinates all activities related to routine and special functions/meetings including preparation of the agendas, recording and transcribing Board proceedings, distribution of materials to individuals prior to meeting; related room and travel arrangements; preparation of presentation material; maintains business calendar and the like.

• Regularly engaged in a variety of internal and external contacts often requiring exactness and sensitivity to relay information, arrange meetings and the like.

• Maintains and/or updates a variety of records, data bases, or filing systems ensuring accurate and up to date information is being processed and recorded. In doing so handles a significant volume of confidential information and ensures maintenance of confidentiality.

• Performs general office duties such as ordering and storing supplies, copying, completing expense checks, and the like.

• Maintains a working knowledge of applicable Federal, State and local laws and regulations, the Corporate Compliance Program, Code of Ethics, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.

EDUCATION/EXPERIENCE REQUIRED:

• High School Diploma/G.E.D. required composing and preparing a variety of confidential reports, tables, memorandums, etc. Associates Degree in business or a secretarial field from a business school or college is preferred.

• Ability to type documents with speed and accuracy and compose business correspondence.

• Basic mathematical skills necessary to work with statistical information and budgets.

• Approximately five (5) years progressively more responsible secretarial experience, with at least two (2) years as a secretary to a senior level manager in order to acquire an advanced level of secretarial skills and overall knowledge of office procedures and protocols required at the senior management level.

• Advanced knowledge of personal computers and software including windows, word processing, spreadsheet, and graphics applications necessary to prepare complex professional documents, presentations, and reports.

• Ability to proofread for typographical and grammatical errors, and independently edits documents to ensure a professional, error free work product.

• Substantial interpersonal and communication skills necessary in order to effectively interact and mediate issues when dealing with a wide variety of individuals in the completion of the above tasks.

• Ability to handle multiple concurrent assignments.

• High level of discretion and confidentiality required.

• Ability to concentrate and pay close attention to detail up to fifty percent of work time.

Additional Information

• Organization: Corporate Services

• Department: Administration

• Shift: Day Job

• Union Code: Not Applicable

  Additional Details

  This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.

Overview

Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services – from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford’s care is available in 13 hospitals and hundreds of ambulatory care locations. Based in Detroit, Henry Ford is one of the nation’s most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus. Learn more at henryford.com/careers .

Benefits

The health and overall well-being of our team members is our priority. That’s why we offer support in the various components of our team’s well-being: physical, emotional, social, financial and spiritual. Our Total Rewards program includes competitive health plan options, with three consumer-driven health plans (CDHPs), a PPO plan and an HMO plan. Our team members enjoy a number of additional benefits, ranging from dental and eye care coverage to tuition assistance, family forming benefits, discounts to dozens of businesses and more. Employees classified as contingent status are not eligible for benefits.

Equal Employment Opportunity/Affirmative Action Employer

Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health is committed to the hiring, advancement and fair treatment of all individuals without regard to race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height, weight, marital status, family status, gender identity, sexual orientation, and genetic information, or any other protected status in accordance with applicable federal and state laws.