Contract Administrator IV - Subordination and Contract Management Liaison (Term Limited)

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Contract Administrator IV - Subordination and Contract Management Liaison (Term Limited)

Salary

$5,845.00 - $7,599.00 Monthly

Location

Denver Metro, CO

Job Type

Full Time

Job Number

NAA-02155-02-2025

Department

Department of Local Affairs

Division

Division of Housing

Opening Date

02/27/2025

Closing Date

3/13/2025 4:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Yolanda Roberts: yolanda.roberts@state.co.us

Primary Physical Work Address

1313 Sherman Street, Denver CO This is a hybrid position that is required to report to the Denver office weekly, or as needed to meet with stakeholders.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This is a term-limited position with an anticipated end date of December 31, 2026. The position may be extended depending upon funding availability and will be eligible for full benefits.

Who can Apply

This opportunity is only open to residents of the State of Colorado.

About the Colorado Department of Local Affairs

The Department of Local Affairs (https://cdola.colorado.gov/divisions-and-offices) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado’s approach is unique in that these local community services are gathered into one Department of “Local Affairs,” which has a central focus on strengthening Colorado communities and enhancing livability.

Vision

The Department of Local Affairs is responsible for strengthening Colorado's local communities through: accessible, affordable, and secure housing; implementing property tax law; capacity building; strategic training, research, and technical assistance; and funding to localities.

Mission

Our mission is to help strengthen Colorado’s communities.

Why work for the Colorado Department of Local Affairs?

The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our communities and are passionate about supporting our communities. We value the diversity that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.

In addition, we offer a great location and great benefits, which include:

• Medical and Dental Plans (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

• Strong, secure, yet flexible Retirement Plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://copera.org/welcome-pera-members/new-members) plus pre-tax and ROTH 401K, and 457 plans (https://copera.org/retirees/peraplus-401-k-457-plans)

• Employee Wellness Programs

• Paid Life Insurance

• 11 paid Holidays per year plus Vacation and Sick Leave (https://dhr.colorado.gov/state-employees/time-off-leave)

• Short and Long-Term Disability Coverage

• RTD Eco Pass to all eligible State Employees

• Flexible work schedule options and hybrid work options

• Some positions may qualify for the Public Service Loan Forgiveness Program (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs)

• Training opportunities

• Variety of Free discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program

Description of Job

The contracting team exists to work with public and private entities, nonprofit organizations and public housing authorities to create and rehabilitate housing for low and moderate income persons; to provide shelter and supportive services to the homeless; to provide safe, sanitary, decent housing for low and moderate income persons and families throughout the state through allocation of funds from federal and state grant programs; and, delivery of technical assistance and training to applicants and grantees.

Under the mission of DOLA, the Contract Administrator IV will be the subject matter expert for subordination agreements, which include complex transactions involving multiple lenders, junior lenders and senior lenders. This position is responsible for preparing and executing loan and grant agreements. These agreements contain the terms and conditions upon which the State of Colorado will provide state and/or federal funds to local governments and to qualified applicants for use in the acquisition, development, rehabilitation, and preservation of affordable housing, supportive housing, emergency shelters, providing housing services, and other housing-related assistance.

The primary duties and responsibilities of this position include, but are not limited to:

• Responsible for drafting DOH subordination agreements. As staff authority on subordination agreements, this position develops standard inquiries for other parties to the agreements.

• Interfaces regularly with legal counsel for the borrower, legal counsel for the investor, and legal counsel for other lenders in the transaction and must be able to successfully negotiate with borrowers, lenders, tax credit investors,and their attorneys regarding loan terms and any proposed changes to the draft loan agreement and/or the exhibits.

• Responsible for drafting and negotiating terms and conditions of various loan documents (including promissory notes, deeds of trust, use covenants, and regulatory agreements).

• Track the underwriting of the transaction by the Development Specialist.

• Review, investigate and understand any unique aspects of the proposed transaction (such as the proposed use/creation by the developer of a common interest community, leasehold estate, or land trust) early in the development process and potential impacts on the contracting process.

• Responsible for reviewing lender subordination agreements, and understanding how the terms and conditions contained in the lender’s form impact DOH’s ability to: enforce the terms and conditions contained in DOH’s loan agreement; collect loan payments; foreclose the deed of trust; and enforce the affordability restrictions contained in use covenant.

• Develops and recommends subordination-related policy to division and department management.

• Draft grant agreement and all exhibits, using approved templates, including, as appropriate, the statement of project, rent & Income limits tables, and the use covenant/regulatory agreement.

• Coordinate DOH-wide contract monitoring. This position is the subject matter expert, developer and maintainer of a division-wide contract management handbook.

• Train DOH staff on best practices for contract monitoring to ensure minimal statutory violations are incurred by DOH.

• Evaluate borrower and lender requests following the original transaction closing. Research transaction history. Draft amendments, option letters, loan modifications, releases, consents, subordinations, and other post-closing documents.

• For all audits, coordinate the applicable units and offices from scheduling meetings, responding to documentation and ensuring documentation is uniformly compiled.

• Draft the loan agreement and all exhibits thereto (such as Statement of Project, promissory note, deed of trust, use covenant and regulatory agreement, and subordination agreement(s), and circulate for borrower and lender review, as appropriate.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Class Code & Classification Description

H1H4XX CONTRACT ADMINISTRATOR IV

MINIMUM QUALIFICATIONS

Experience Only:

Seven (7) years of experience managing or administering legal grants or contracts with at least three of those years directly drafting, negotiating, managing and closing contracts, grants, and subordination agreements.

OR

Education and Experience: A combination of related education in finance, lending, business management, policy, public administration, real estate, law, legal studies, or a closely related field (as determined by the agency) AND experience as described above equal to seven (7) years. There is no substitution for the 3 years of experience with contract management and subordination agreements as described above.

Ensure that the 'Work Experience" section of the application is complete and contains all relevant work experience related to the position that you are applying for.

Applicants must upload their unofficial college transcripts that include the student name, college name, courses completed and/or degree with date conferred with this application, in order to receive credit.

Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution.

Required Competencies

• Ability to improvise, adapt, and overcome changing assignments.

• Strong verbal and written communication skills.

• Ability to take initiative to solve problems in an innovative manner.

• Excellent reasoning, analytical, troubleshooting, and problem-solving ability.

• Strong attention to technical detail and accuracy.

• Excellent time management skills.

• Fluency in Microsoft Office Suite (Word, Excel, Access), Gmail, and the ability to quickly learn other software systems.

  Preferred Qualifications

• Knowledge and experience in the loan process related to affordable housing

• Extensive experience with contract monitoring or contract management

• Experience managing and organizing multiple projects at the same time

• Experience developing and maintaining tracking mechanisms

• Knowledge of the components of a Scope of Work including project description, performance requirements/deliverables, budget, invoicing, and monitoring

• Experience with State of Colorado contracting, procurement, and/or contract management processes

• Juris Doctor degree or paralegal certification

  Conditions of Employment

• You MUST be a Colorado resident (at the time of application) to apply for this position.

• Pre-employment criminal background checks will be conducted as part of the selection process.

  Only complete applications submitted by the closing date for this announcement will be given consideration. Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected.

  Applicants may submit a resume, cover letter/letter of interest detailing how their experience and background address the stated minimum and preferred qualifications/competencies of the job and attach to the online application. Applications left blank or marked “See Resume” will not be accepted. Please address every requirement for the position with your experience in your application.

  The application may include the following documents that MUST be uploaded at the time of application:

• A resume (this is not a substitute for the online application demonstrating work history)

• Cover letter / letter of interest

• Transcripts (if using education to meet the minimum qualifications)

• DD214 (member-4 form) from applicants that may be eligible for veteran’s preference

  Comparative Analysis

  Current and former employees (transfers, voluntary demotions, and reinstatements) are required to participate in the comparative analysis process through this job posting.

  Applications will be reviewed to determine if you meet the Minimum Qualifications (MQs) for the position. Applicants that meet MQs will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, training and experience review, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants. Be sure your application specifically addresses the requirements as listed in the minimum qualifications. Address your specialized experience, work products, and accomplishments as they relate to the position duties, required competencies and preferred qualifications in order to establish an eligible list for referral to the hiring manager for final consideration.

Supplemental Information

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Melissa Bellew, DOLA ADA Coordinator at melissa.bellew@state.co.us.

Email Address: All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

Biweekly Pay: As of July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule. This means you will be paid every other Friday for a total of 26 pay periods over the course of a year. Biweekly pay is also lag pay, meaning you will be paid two weeks after the end of each pay period. Please click here for more information about the move to biweekly payroll.

Technical Assistance: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) please contact NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.

Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

For questions related to this job posting, please reach out to Yolanda Roberts via email at yolanda.roberts@state.co.us

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

If you are a current or previous State of Colorado employee, you may be eligible for step pay placement, if hired. Please list your dates of employment and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked and your Employee Identification Number (EIN). Alternatively, you can enter a Social Security Number if you do not recall your EIN:

02

DOLA - I am willing to accept an offer within the posted salary range?

• Yes

• No

  03

  DOLA - By clicking "yes" below, I certify that I understand that effective July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule.

• Yes

  04

  DOLA - I understand that this is a TERM LIMITED position. The selected candidate will perform duties with the Colorado Department of Local Affairs from the date of hire through an approximate end date of ENTER END DATE. The end date of the position may be extended if additional funding is secured. Upon acceptance of an appointment to a Term Limited position, candidates will be required to sign a waiver of their rights under the classified personnel system.

• Yes

• No

  05

  Explain, in detail, your experience with the preferred qualifications listed in this job announcement.

  06

  Detail your experience with drafting, negotiating, managing and closing contracts and subordination agreements. Be sure to include the dates, employer and your role.

  07

  Certification and Confidentiality Statement

I certify that:

--I understand that this, my completed Application, the attached Supplemental Questions, and my responses are confidential and that I have neither consulted with others nor received assistance in the preparation, writing, or editing of my responses and the information contained herein is in my own words and was prepared and completed solely by me and only me.

--All the information I have provided herein is true, complete and correct to the best of my knowledge and belief, and is made in good faith.

--I have not communicated the confidential information of this, my Application and the attached Supplemental Questions in any way to other candidates, potential candidates, subject matter experts, or any person.

--I understand that if the confidential information in this, my Application and the attached Supplemental Questions and/or my responses, are found to have been falsified, plagiarized, or shared in any way, I may be disqualified or removed from the position if appointed.

• I agree to the terms and conditions of this Certification and Confidentiality Statement.

  Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

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Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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