Payroll and Central Timekeeping Officer - Accounting Technician III - Hybrid Work Arrangements

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Payroll and Central Timekeeping Officer - Accounting Technician III - Hybrid Work Arrangements

Salary

$23.97 - $29.54 Hourly

Location

Denver, CO

Job Type

Full Time

Job Number

IHA 07213 03/03/2025

Department

Colorado Department of Human Services

Division

Financial Services

Opening Date

03/03/2025

Closing Date

3/17/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

3814 W. Princeton Circle Denver, CO 80236

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

gerald.barajas@state.co.us

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is open to current Colorado residents only.

Please note: This recruitment may be used to fill multiple vacancies.

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CDHSCareers

Description of Job

Remote Work/Hybrid: In office 2 days a week, Remote 3 days a week

3814 W. Princeton Circle

Denver, CO 80236

Please note: These working arrangements are subject to change.

About this Unit:

Office of Administrative Solutions/Division of Financial Services

This unit is responsible for the a) accurate and timely collection and reporting of hours worked and leave taken by department employees in accordance with the Federal Fair Labor Standards Act, Family Medical Leave Act and State Personnel Rules and b) accurate and timely payment and reporting of employee’s wages, benefits, and deductions in accordance with generally accepted accounting principles, federal, state and department rules and regulations. The unit serves over 3,000 employees in several agencies (Department of Human Services-IHA, Grand Junction Regional Center-IJB, Wheat Ridge Regional Center-IJC, CMHIFL-IIC, DYC-IKA, Homelake Veterans’ Community Living Center-ILB, Florence Veterans’ Community Living Center-ILC, Rifle Veterans’ Community Living Center-ILD, Walsenburg Veterans’ Community Living Center-ILE, Veterans’ Community Living Centers Director’s Office-ILF, and Fitzsimons Veterans’ Community Living Center-ILG that are located throughout the state. This unit provides certain payroll and timekeeping functions for all agencies and facilities in the department including those in the southern and western district. The Department employee total is approximately 5,200 FTE.

About the Position/s:

This position ensures accurate and timely payroll and timekeeping for employees in the facilities assigned and performs critical procedures to maintain the operation of the automated timekeeping system (Kronos) in the department as they relate to the Department of Human Services. Components of that pay include various deductions, direct deposit, adjustments to pay and/or hours and interactions with the state benefits system to assure proper health, dental and life insurance coverage. This position is also part of the New Employee Orientation Payroll Presenting Team. Responsible for processing Biweekly, Monthly & 7K payrolls as well as direct customer service to the 5K CDHA employees.

Summary of Duties:

New Employer Presenter

Participates as part of the New Employee Orientation (NEO) Payroll Presentation Team, conducting NEO at least once a month with the power point presentation. Gathers documents from NEO and answers payroll and timekeeping questions. Meets with other presenters to revise and review presentation.

Kronos Timekeeping System

Enters all new hires for the facilities assigned in Kronos. Once employees are in the payroll system create the Kronos people record, enters pre-hire and NEO, enters W-4 and direct deposit information in payroll system and give employee folder to payroll officer. Once notified of termination/resignation/retirement of an employee for the facilities assigned confirms that Kronos is accurate and complete and completes the timekeeping sections of the Terminated Employee Checklist. Prints all pages of Terminated Employee Checklist and signs as Timekeeper and then gives completed Monthly Employee folder to payroll officer to process final payment. Processes the biweekly and/or monthly Kronos closing for assigned facilities’ employees. Enters all cost accounting template updates for biweekly and/or monthly employees for the assigned facilities. Enters all FML, STD and Injury Leave for assigned facilities’ biweekly and/or monthly employees forecasting leave usage for FML and Injury Leave while coordinating with benefits, employee’s supervisor and/or editor. Enters all Kronos information form changes, missed punches and late leave slips for assigned facilities’ employees. Assists in all moves of employees from biweekly to monthly or monthly to biweekly. Researches problems and questions for employees concerning time worked and leave balances. Provide additional training to supervisors and unit time managers on processes for Kronos.

Payroll

Ensures proper payment of employees by batching and entering all hours and deductions in to the state payroll system for biweekly and/or monthly employees in facilities assigned. Analyze and correct any discrepancies that may occur during input and balance to final edit reports. Analyzes biweekly and/or monthly employee work and leave time to ensure work hours, overtime, shift time and leave taken are recorded timely and accurately. Creates hand drawn checks (CHOPS) for biweekly and/or monthly employees in facilities assigned. Enters direct deposit information and W-4 information for all employees in the assigned facilities. Review, manage and collect suspended health, dental and life insurance premiums from biweekly and/or monthly employees in the facilities assigned. Complete each biweekly and/or monthly payroll reconciliation for the biweekly and/or monthly employees in the facilities assigned, pulling direct deposits as needed to avoid overpayment. Respond to questions from employees, program accountants, supervisor or managers relating to payroll. Distribute information to employees, supervisors, and editors regarding payroll rules, regulations and procedures. Maintain required payroll reports for payroll unit and program accountants.

Other Duties

This position will maintain the filing for the facilities assigned payroll and timekeeping for biweekly and/or monthly employee files.

This position will also assume other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Option 1 (Minimum Qualifications)

• Three (3) years of relevant experience in accounting which included timekeeping administration, payroll processing experience or closely related.

• Please note: This experience must be clearly documented on your application and the supplemental questions must be answered.

  Option 2 (Substitutions)

• A combination of related education and/or relevant experience in accounting which included timekeeping administration, payroll processing or closely related equal to three (3) years

Conditions of Employment:

• Standard Background – Name check, TRAILS, CMS and JBITS

• Shift Work – Explain: This position might be required to work shifts

• Travel – As business requires for training or meetings

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

  APPEAL RIGHTS:

  If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

  An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

  For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information:

Supplemental Information

How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)

The Assessment Process

For additional recruiting questions, please contact Jessica.stroman @state.co.us

(Benefits Section - For Permanent Positions Only)

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHub state employee discount program

• Employee Wellness program MotivateMe

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

  *Some positions may qualify for the Public Service Loan Forgiveness Program. For more

  information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .

  Our Values:

  We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .

  Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

  We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

  Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

  We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

  Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

  We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

  ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

  THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER

  Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.

02

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.

03

The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.

• This information is available to me and I have read this information.

• I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)

  04

  Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application?

• Yes

• No

  05

  Do you have dependable high speed internet connection available to you during work hours (M-F: 8am-5pm)?

• Yes

• No

  06

  Please describe your experience in accounts payable.

  07

  Please describe your experience working independently.

  08

  Please describe your experience working as a team.

  09

  Please describe your experience using various accounting software.

  10

  Please indicate the years of experience you have working with Microsoft Excel.

  11

  Please indicate the years of experience you have working with Google applications, including Google Drive and Google.

  12

  How do you feel when your work is not finished at the end of the day?

  Required Question

Employer

State of Colorado

Address

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Website

https://careers.colorado.gov/

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