CPW Accounting Technician III - (Denver, CO)

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CPW Accounting Technician III - (Denver, CO)

Salary

$49,848.00 - $64,812.00 Annually

Location

Denver, CO

Job Type

Full Time

Job Number

PMA 32120 08/24

Department

Department of Natural Resources

Division

Colorado Parks & Wildlife

Opening Date

08/30/2024

Closing Date

9/15/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

6060 Broadway, Denver, CO 80216, USA

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Kristi Ryan kristi.ryan@state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Hiring Pay Rate

Please note that all employees new to the State Personnel System are paid on a bi-weekly basis.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

OPEN TO STATE OF COLORADO RESIDENTS ONLY

Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

In addition to offering rewarding, meaningful work, we offer:

• Medical and Dental plans

• Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans

• Paid life insurance

• Short- and long-term disability coverage

• Employee Wellness programs

• Flexible Spending Accounts

• Health Savings Accounts

• 11 paid holidays per year plus generous vacation and sick leave

• Flexible work schedule options and remote-work options

• Career advancement opportunities throughout the State system

• Some positions may qualify for the Public Service Loan Forgiveness Program (https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch) .

COLORADO PARKS AND WILDLIFE (http://cpw.state.co.us/)

Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorado's natural resources.

The Financial Services Unit provides accounting, procurement and budget support and management to the Division. The Accounting work unit manages all aspects of the accounting function including: accounting for all expenditures (operating, capital, payroll), revenues and sales processes, cash management, grant reporting, cost accounting and allocations. The unit monitors, reports, and interprets overarching financial policy, rules and practices in order to ensure that all financial transactions are recognized and recorded correctly for the Division. In order to enact these functions successfully the unit is in contact with many individuals inside and outside of the agency, and acts as the liaison between DNR Accounting and Division personnel. In order to manage the financial transactions the unit develops and enforces policies and procedures, provides training for division staff, and consults with division staff on the proper ways to record financial information and use the State financial operating system, Colorado Operations Resource Engine (CORE), to record and report this data. The unit also works closely with CPW Budget and Policy to implement financing mechanisms, develop and maintain Division financial coding structures, ensure proper budget amounts are recorded in the State financial system, grant setup and monitoring, consulting on accounting principles and rules, and assisting in development, preparation, and review of financial reports. In addition, the unit works closely with CPW Procurement on the coding, set-up, lapse/roll, set-up and payment of encumbered funds (CT, PO, DO).

Description of Job

This position represents the first within the CPW Accounting Unit that has responsibilities in all three (3) major functional areas: payables, payroll, and revenue. It was created to provide technical accounting and financial system support to CPW statewide units, cost centers, and staff. This includes processing and researching expenditures/payments (operating, capital and interagency); reviewing payroll entries, coding and data; and processing revenue and cash collected from State Parks and Regional, Registration, and Wildlife Offices (“CPW Offices”).

Provides customer service and performs review procedures, and is essential to creating, adjusting and maintaining a strong internal control environment for the Division’s financial activities. Ensures procedures are maintained for financial transactions, technical financial information is clearly communicated, and that all financial transactions are recorded timely and properly in accordance with GAAP, GASB, applicable state statutes, rules, regulations and policies.

Financial transactions related to the accurate and timely processing expenditures, payroll entry recording, and cash receipts and revenue in various systems (CORE, Kronos, IPAWS, Excel, Access databases) for multiple field locations, offices, and staff. This includes detailed reconciliation & analysis, process development and refinement, running ad-hoc reports, and communication with, but not limited to the following: Executive Management Team, Cost Center Managers, CPW field staff, CPW Financial Services Units (Budget, Grant, Purchasing), EDO and DNR personnel, State staff (e.g. Treasury and ITI/ITA agencies), and external banks.

Responsible for the following areas: expenditures (GAX, IN, ITI/ITA); reviewing, communicating, fixing payroll entries, coding, and adherence to procedures in Kronos; and bank statements, credit card statements, petty cash and change funds. Complexities include numerous chart of account elements (Funds, Appropriations, Activities, Programs) and funding sources; diverse and complicated sub-systems; decentralized accounting; and use of and determination as how best to work with a variety of canned software to ensure accuracy and efficiency. Assists with, as the need arises, in the following areas: sales tax collections and filings; journal vouchers (JV1STND, JVC, CHC, IET), various inventories (including: park passes, fleet and fuel analysis, license stock, retail inventories, supplies, and other); and OneCards and fleet cards, to name a few.

Payables – Enters, Reviews, and/or Approves Payments/Expenditures to Ensure Correct Coding and Posting

Reviews, enters and/or approves payment requests made by Division staff for propriety and for proper account coding in accordance with GAAP, State Fiscal Rules, State Procurement Rules, Division and Departmental policies and procedures. Expenditures include operating, capital equipment, custodial and grants. Process agency payments by entering all required data into CORE, which is the State’s accounting system of record. Ensure all expenditure elements are correct which includes account, grant and appropriation coding, procurement and encumbrance ramifications, and overall understanding of transaction workflow. Verify review and approval, and proper notation, of supporting documents by cost center staff and manager. Communicate with field staff, including cost center managers, with follow-up and clarifying questions and request for additional explanation as needed. Provide continuous feedback, updates, challenges and status of workflow to Accounting supervisors and CFO in a timely manner. Document process and procedure improvement (e.g. updating the expenditure Step Action Guide and object code instructions) and assist with communication and implementation.

Provides Customer Service to Staff at Field Offices on Revenue and Expenditure Topics.

This includes monthly and bi-weekly payroll, which has become significantly more complex over the last few years due to volume and new polices that effect compensation, and related benefits. Review Kronos reports and individual time cards for accuracy, completeness, timeliness, approvals, and compliance with existing and current policies and procedures. Contact employees and supervisors with issues and ask that they correctly complete the timecards based on direction given. Follow-up on these requests until resolved, which will likely include making actual revisions in Kronos due to lack of understanding and/or response by employees and supervisors. Coordinate reports and deadlines with DNR Payroll and CPW Budget.

Train and assist staff at CPW Offices by phone, email, or in-person on the payroll entry, policies, steps in Kronos, and best practices when completing, reviewing and approving timecards. Training would entail walking through Payroll User Guides (bi-weekly and monthly), email and chat conversations, screen prints and sharing during video calls to convey exactly what needs to be done, and presenting in person at a CPW office as requested. Note that other payroll members are also available to respond to field inquiries. If unable to answer a specific question, this position will be able to research and identify a resolution or direct the inquiring staff member to the individual who can assist them.

Review and Post Sales Revenue Earned by State Parks and Regional, Registration, and Wildlife Offices (“CPW Offices”)

Review revenue earned by CPW Offices and ensures the proper recording of transactions in IPAWS (internal POS, revenue tracking system), and on the State’s accounting system (CORE). Corrects errors as necessary. Reconciles bank statements, researches any discrepancies and unusual items, and transfers funds from Division bank accounts to the State Treasury to ensure compliance with fiscal rules and efficient cash management. Prepares both standard and non-standard revenue reports as requested by management. Enters appropriate CORE and accounting entries to post revenue. Acts as the primary contact between the CPW field/region and the Accounting unit on technical revenue reporting, system setup and questions, and sales issues. Provides technical support and training for revenue reporting functionalities of the various revenue systems.

Train Staff / Other Duties

Train and assist staff at CPW Offices by phone, email, or in-person on the reporting of payment expenditures, payroll, and sales & revenue, and all related policies and procedures. Responding to questions and concerns regarding financial transactions, including CORE, IPAWS, Kronos, IN/GAX entry and validation in CORE, recording and document entry, shift box/financial session balancing, deposits and banking, GA-999 assistance, and other similar items as needed.

Assist other accounting and financial services projects within the unit that might include, but not be limited to, the following when the need arises: sales tax collections and filings; refunds (KCW, and day-to-day products; journal vouchers (JV1STND, JVC, CHC, IET), balance sheet analysis, various inventories (supplies, wildlife retail, 16H0); and OneCards and fleet cards, to name a few.

Other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

Three (3) years of relevant experience in an accounting, financial, or business occupation related to the work assigned to this position

OR

A combination of related education in accounting, finance, or business and/or relevant experience in an occupation related to the work assigned equal to three (3) years

Substitutions

Appropriate education in or a related field of study will substitute for the required experience on a year-for-year basis.

Preferred Qualifications

• Current or former Colorado Parks & Wildlife work or volunteer experience is considered.

• Current or former State experience relevant to this position.

• Working experience in CORE

• Experience applying accounting principles related to recording and processing expenses and accruals; payroll review; and revenue recording and recognition

  Required Competencies

• Excellent organizational and time management skills

• Excellent written and oral communication skills

• Excellent experience using and operating computers and email

• Excellent experience with Excel

• Excellent customer service skills

• Excellent prioritization and problem solving skills

  Conditions of Employment

• State of Colorado residency is required at the time of application.

• Must possess and maintain a valid state of Colorado driver's license if operating a State vehicle.

• Occasional travel to various CPW Offices in order to provide training & support and assist in review of financial transactions and procedures

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR).

APPEAL RIGHTS:

It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgment of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

The Assessment Process

• All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.

• Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important todocument in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement .

• Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.

• This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

• This recruitment may be used to fill more than one vacancy at this level and reporting location.

Equity, Diversity, and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, at dnrhremployeebenefits@state.co.us

ADAAA Accommodations

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation, please contact our Benefits Specialist at dnrhremployeebenefits@state.co.us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

E-Verify

DNR uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.

Toll–Free Applicant Support - Technical Help

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

The Colorado Constitution, Article XII, Section 13 requires that APPLICANTS for state classified government jobs be residents of Colorado at the time of application, unless this requirement is waived by the State Personnel Board (DPA). A residency waiver was not issued by DPA for this announcement. For more information, please see the FAQ's at: https://careers.colorado.gov/how-to-apply. Are you a current Colorado resident?

• Yes

• No

  02

  Current and former State Personnel System employees who were disciplinarily terminated, resigned in lieu of termination, or who were deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation) must disclose this information on the application.

• I am not a current or former State of Colorado classified employee.

• I am a current or former State of Colorado employee but have NEVER been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation).

• I am a current or former State of Colorado employee and have been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation). NOTE: Failure to disclose this information and/or falsification of Application materials may result in being removed from consideration for this position.

  03

  Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose this information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify you application from the current position: (if not applicable, please enter "N/A")

  04

  Do you have prior Colorado Parks & Wildlife work or volunteer experience? If yes, please explain.

  05

  Do you currently possess a valid driver's license?

• Yes

• No

  06

  Please select which range most accurately reflects your years of work experience in accounting, finance or business or an occupational field related to the work assigned to the position:

• No experience yet

• 0 to less than 1 year

• 1 year but less than 2 years

• 2 years but less than 3 years

• 3 years but less than 4 years

• 4 years but less than 5 years

• 5 years but less than 6 years

• 6 years or more

  07

  Please describe why you are interested in working for Colorado Parks and Wildlife specifically

  08

  If you are using education to meet or substitute for qualifications, please explain how your degree relates to the position.

  09

  Please describe the most complex Excel spreadsheet you've developed that would illustrate your level of proficiency.

  10

  Please describe your experience providing customer service to diverse individuals, and how you communicate with non-financial personnel.

  11

  Please describe your experience managing multiple project and meeting deadlines.

  12

  Please describe your approach to time management.

  13

  All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts. Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. Please thoroughly answer all supplemental questions since responses may be evaluated for content, writing ability, spelling, grammar, and effective communication. This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

• I acknowledge this receipt of this notice.

  Required Question

Agency

State of Colorado

Address

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Website

https://careers.colorado.gov/

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