(Auraria) Auxiliary Financial Specialist

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(Auraria) Auxiliary Financial Specialist

Salary

$57,600.00 - $64,000.00 Annually

Location

Denver, CO

Job Type

Full Time

Job Number

AHEC-4138-08.2024

Department

Auraria Higher Education Center

Division

Auraria Business Services Division

Opening Date

09/10/2024

Closing Date

9/20/2024 11:59 PM Mountain

FLSA

Determined by Position

Primary Physical Work Address

1201 5th Street Denver, CO 80204

Department Contact Information

Mary Kate Schwien - MaryKate.Schwien@AHEC.edu

Type of Announcement

This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

Welcome to the Auraria Campus located in the Platte River Valley in downtown Denver. The Auraria Campus is the service provider for 43,000 students and approximately 5000 faculty and staff working at and attending theCommunity College of Denver, Metropolitan State University of Denverand theUniversity of Colorado Denver. Learn more about us through this link:The Auraria Campus (https://aurariacampus.edu/)

Auraria employees enjoy an excellent benefits package which includes paid vacation, holidays and sick leave, discounted RTD Eco-Pass, Benefit Hub (medical, dental, disability, life), and outstanding retirement plan. Learn more through this link:Non-Classified Employee Benefits (https://www.ahec.edu/ahec-staff/human-resources/current-employees/non-classified-benefits)

If you're interested in a great job working alongside great people, this may be the opportunity for which you've been waiting!

Description of Job

The Auxiliary Financial Specialist position in the Controller’s Office, within Finance and Business Services, will report to the Accounting Manager for Auxiliary Services. The position will create, review, approve and post various financial transactions related to the Auxiliary Departments within the Auraria Campus including, but not limited to, Daily Sales Reports, accounts receivable, and reconciliation of various accounts to ensure accuracy of accounting transactions.

Essential Job Functions:

• Provide accounting support for the Auxiliary Departments and other units as necessary.

• Use judgement and reasoning to determine and select the most appropriate operation for processing accounting transactions in the financial system including disbursements, interagency transactions, cash receipts, journal vouchers, and receivables.

• Ensure supporting documentation complies with agency and audit standards including appropriate approvals.

• Determine or review account coding such as fund, cost center, object, activity code, and encumbrance number to ensure its conformity with agency approved coding.

• Process transactions timely and within period close deadlines, ensuring they are recorded in the correct accounting period and are in compliance with applicable fiscal and procurement rules.

• Collaborate with, advise, and guide Auxiliary accounting staff to investigate and resolve issues with account coding, source documentation, vendors, invoice discrepancies, and timeliness.

• Provide research, reporting, and analysis for the Auxiliary Departments as needed.

• Use critical thinking and problem solving to resolve issues as they arise.

• Build and utilize working relationships with internal business partners across the organization.

• Assist the Accounting Mangers and Controllers in maintaining appropriate internal control structure alternatives if weaknesses are identified in daily operations.

• Keep Accounting Manager and Controller informed of any issues that may require action, be pertinent to their duties, or improve business processes that may impact existing policies or procedures or require new policies or procedures to be developed.

• Create and maintain a desk manual of procedures for duties. Procedures are written in a clear and professional manner using proper grammar and language. Desk manual is organized and readily available for review or use as needed.

• Provide insight into process inefficiencies and recommend process improvement strategies.

• Other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Professional Requirements:

• Bachelor's degree from an accredited college or university and two years of job-related experience.

• Financial accounting experience with an Institute of Higher Education is preferred, including campus business revenue accounting.

• Knowledge of accounting principles.

• Attention to detail and highly organized.

• Intermediate Excel skills, experience reconciling accounts, professional and positive attitude.

• Ability to communicate well both verbally and in written form.

• Flexibility to work overtime to meet deadlines (such as monthly close and fiscal year end close), aptitude for finding and implementing efficiencies within the work unit.

Preferred Qualification:

• Financial accounting experience with an Institute of Higher Education is preferred, including campus business revenue accounting.

Supplemental Information

Colorado Partnership for Quality Jobs and Services Act information:

After careful review of this position and the duties that it performs, it has been designated in accordance with the Colorado Partnership for Quality Jobs and Services Act as a "Not Covered" position, it does not fall in the category of employees that are eligible for representation by COWINS, also known as the union. To learn more about this designation please visit this link: http://coloradowins.org/

Applicant Checklist & Minimum Qualifications:

E-mail Address:

All correspondence regarding your status in the selection/examination process will be conducted by email.

Applicant Checklist:

We request that you include the following in your application:

• Cover Letter detailing how your experience & education meet minimum and preferred qualifications

• Resume detailing a summary of work history

Applications submitted will be reviewed and given consideration.

Minimum Qualifications

Your application as submitted is used to determine if you meet Minimum Qualifications. Please read the Minimum Qualifications and ensure that information in your application "draw correlations" to the Minimum Qualifications. Human Resources Analysts will not infer that you meet the Minimum Qualifications if information isn't detailed in your application.

*Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit.) *

Commitment to Equity, Diversity, and Inclusion:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Auraria Campus is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Mary Kate Schwien atMaryKate.Schwien@ahec.edu

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

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Rules of Conduct and Ethical Principles: By submitting this application, applicant acknowledges that the holding of State employment is a public trust and that State employees shall carry out their duties for the benefit of the people of the State of Colorado. § 24-18-103(1), C.R.S. Applicant warrants that they have read and understand the rules of conduct and the ethical principles for State employees as set forth in §§ 24-18-104, 24-18-105, 24-18-108, and 24-18-201, C.R.S. Here is the link for the Colorado Revised Statutes: https://leg.colorado.gov/agencies/office-legislative-legal-services/colorado-revised-statutes. Conflict of Interest: A conflict of interest occurs when an individual or organization has a conflict between competing interests. By submitting this application, applicant hereby discloses the following personal or professional interests, obligations, commitments, or relationships (either personal or professional) that could create the perception of conflicts of interest with their duties at AHEC:

Required Question

Agency

State of Colorado

Address

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Website

https://careers.colorado.gov/

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