Administrator III - Multiple Positions

Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4558478)

Apply



Administrator III - Multiple Positions

Salary

$57,708.00 - $75,024.00 Annually

Location

Denver, CO

Job Type

Full Time

Job Number

NAA-ADMINIIIEXT-06.2024

Department

Department of Local Affairs

Opening Date

06/27/2024

Closing Date

7/8/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Hannah Emmons at hannah.emmons@state.co.us

Primary Physical Work Address

1313 Sherman St., Denver, CO 80203 - This position is mostly a hybrid work position; however, attendance at the Denver office, meetings or events may be required.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This posting is only open to residents of the State of Colorado at the time of submitting your application.

This posting may fill other similar positions in the same class including some permanent regular and term-limited positions.

About the Colorado Department of Local Affairs

The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado’s approach is unique in that these local community services are gathered into one Department of “Local Affairs,” which has a central focus on strengthening Colorado communities and enhancing livability.

Vision

The Department of Local Affairs is responsible for strengthening Colorado's local communities through accessible, affordable, and secure housing; implementing property tax law; capacity building, strategic training, research, technical assistance, and funding to localities.

Mission

Our mission is to help strengthen Colorado’s communities

Why work for the Colorado Department of Local Affairs?

The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our community and are passionate about supporting our community. We value the diversity (https://youtu.be/eAPo-IRsOZU) that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.

In addition, we offer a great location and great benefits, which include:

• Medical and dental plans (https://www.colorado.gov/pacific/dhr/benefits)

• Strong, secure, yet flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://www.copera.org/sites/default/files/documents/5-112a.pdf) plus pre-tax and ROTH 401K, and 457 plans (https://www.copera.org/members/peraplus-401k457)

• Employee wellness programs

• Paid life insurance

• Short and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• Training Opportunities

• Flexible work schedule options and remote-work options

• Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs%20)

• Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program.

Description of Job

DOLA provides employment opportunities across various fields, including housing (https://cdola.colorado.gov/housing) , property taxation (https://dpt.colorado.gov/) , local government (https://dlg.colorado.gov/) , demography (https://demography.dola.colorado.gov/) , and assessment appeals (https://cdola.colorado.gov/assessment-appeals) .

This job posting is open for applicants to apply for multiple positions in the Administrator III job classification.

Examples of theAdministrator III positions filled by this posting are listed below.

Division of Local Government:

• Administrator or Coordinator

  Division of Housing:

• Administrator or Coordinator (e.g. Office of Rental Assistance, Office of Homeless Initiatives)

Division of Property Taxation:

• Administrator or Coordinator

Administrator III General Job Duties Include:

• Program Administration

• Develop and Manage Program(s)

  This posting is intended to fill the Rental Assistance Program Specialist position with the Community Access Team in Division of Housing in addition to other Administrator III positions across DOLA.

Rental Assistance Program Specialist Position Summary

The Community Access Team exists to allow people with disabilities to stay in their homes and communities and out of nursing facilities or other institutions by making their homes affordable, safe and accessible. The Community Access Team (CAT) partners with the Department of Health Care Policy and Finance (HCPF), local service providers and private housing owners to offer subsidized housing with appropriate supportive services for persons who are transitioning out of institutions or at risk of institutionalization. CAT also provides home accessibility improvements (for example, installing ramps, modifying bathrooms and kitchens, widening doorways, etc.) to people with disabilities through a partnership with HCPF’s Medicaid Home Modification benefit program, and through a state income tax credit program. HCPF and CAT work together on a program to inspect Individual Residential Support Services (IRSS) residential settings for people with developmental disabilities. In addition, the work unit exists to provide technical assistance to the local entities who help deliver these programs as well as to clients and their advocates.

This position exists to provide overall administration of the Rental Assistance Programs administered by the Colorado Division of Housing by independently managing a portfolio of DOH contracts which include agencies that primarily administer the Community Access Team (CAT) Voucher Program. These agencies may also administer the following programs: the Housing Choice Voucher (HCV) Program, the State Housing Voucher (SHV) Programs (including the Homeless Solutions Program), the Emergency Housing Voucher (EHV) Program, and the Continuum of Care Permanent Supportive Housing (CoC PSH) Program. This position provides programmatic and technical guidance to DOH contractors and acts as the Single Point of Contact (SPOC) for their portfolio which requires an understanding of the nuances between each of these programs and the ability to apply different regulations and processes based on the assigned program to facilitate successful program administration.

This position communicates with a highly diverse public clientele, department staff, staff from other agencies and others. This position must be able to determine priorities and meet deadlines that could have adverse effects on program participants, staff, and stakeholders if not met. The professional judgment required to carry out the responsibilities of this position has the potential to affect the housing of vulnerable individuals and families across the State of Colorado. Competing priorities have to be dealt with on a daily basis, and professionalism must be exhibited at all times.

This position will have knowledge of the Olmstead Supreme Court decision and its requirements for programs that assist people with disabilities in transitioning out of institutions and living in the community. This position will also be the contact for CDHS’s Fostering Success Voucher Project. This position interacts with the Departments of Health Care Policy and Financing (HCPF) and Human Services (CDHS) on issues related to the programs it manages. This position also requires an understanding of issues around the provision of housing and services to people with disabilities, and interacts with stakeholders in the disability community.

Job Duties:

Program Management, Technical Assistance, and Regulatory Compliance

• Manages a caseload of Division of Housing (DOH) contractors who are responsible for the administration of approximately 800 – 1,000 voucher participants across the State.

• Provides first-line programmatic support, technical guidance, and state level oversight of assigned DOH contractors, private sector landlords, and program participants by applying state, federal, and agency program regulations to ensure accurate housing assistance payments are made and that DOH Rental Assistance Programs are being correctly and uniformly administered.

• Maintains an understanding of the programmatic nuances of administering multiple programs with different regulations and funding sources.

• Identifies and corrects programmatic errors through in-depth review of case file paperwork and data entry submitted by DOH contractors for each payment action processed in the Emphasys Elite database.

• Tracks voucher turnover and waiting list status for DOH contractors and ensures all available vouchers are issued to maximize budget utilization.

• Completes all reasonable accommodation approvals or denials within a firm deadline to avoid a fair housing violation.

• Facilitates and mediates the resolution of landlord/tenant disputes and evictions when necessary to assist participants in maintaining housing assistance.

• Reviews and completes contractor requests for participant terminations.

• Utilizes the CORE accounting system to ensure accurate program data information is maintained and payments to landlords and DOH contractors are received timely.

• Uses problem solving based in experience to answer complex questions/inquiries regarding program processes and regulations from DOH contractors, landlords, and participants receiving rental assistance.

Monitoring, Enforcement, and Training

• Ensures DOH contractors are administering the Rental Assistance Programs in accordance with federal, state, and agency regulations through daily, monthly, and annual program monitoring.

• Meets weekly with contractors to advise and counsel to solve compliance irregularities and to address specific concerns related to portfolio.

• Conducts annual on-site monitoring of program administration at each contractor agency in assigned portfolio.

• Enforces program regulations by conducting reviews of participant files to assess local service provider compliance.

• Completes annual file audits of 5% of all portfolio participants to determine eligibility, income and rent calculation, and required forms are being completed correctly and follows program requirements.

• Analyzes contractor agency performance levels, identifies programmatic and quality assurance concerns, and tailors a multi-tiered training plan specific to the needs of the contractor agency to bring them into compliance.

• Determines if it is necessary to issue warnings of contract violations and program compliance to the agency Executive Director and suggest termination of contracts as appropriate.

• Independently determines and implements appropriate corrective action or measures to ensure compliance.

• Executes DOH’s onboarding process with all new contractor agency staff in portfolio. Develops, prepares, and presents training material to contractor agency staff.

• Designs and presents at least one monthly DOH webinar covering a general topic of interest.

Special Program Administration – Fostering Success Voucher Program Liaison

• Acts as the DOLA Liaison for SB23-082: Colorado Fostering Success Voucher Program. Works in conjunction with the Colorado Department of Human Services (CDHS) Division of Child Welfare and the DOLA Accounting Team to enter applicants and payable actions into Elite and to ensure timely and correct payments to participating landlords. Funding is from the CDHS.

• This position is the voucher subject matter expert and technical assistance specialist for relevant CDHS staff and acts as the data-entry specialist for this program.

• Reviews applications for completion, enters data into Elite based on documentation received from CDHS, corrects programmatic errors or data omissions, issues vouchers, enters lease-up information when received, and assures CDHS landlords are paid accurately and timely throughout the monthly check run process administered by DOH.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Class Code & Classification Description:

H1B3XXADMINISTRATOR III (https://drive.google.com/file/d/0B4enHpLSVk4eWkZaX3pITkthalE/view?usp=sharing&resourcekey=0-7JnyseeYiyxZjlARRHfAZg)

MINIMUM QUALIFICATIONS:

Experience Only:

Six (6) years of professional experience providing technical assistance to the disabled population and individuals with disabilities.

OR

Bachelor’s degree from an accredited institution in psychology, sociology, social work, business, political science, urban planning, finance, or other related field

AND

(2) Two years of professional experience providing technical assistance to the disabled population and individuals with disabilities.

OR

Master’s degree from an accredited institution in psychology, sociology, social work, business, political science, urban planning, finance, or other related field

AND

(1) One year of professional experience providing technical assistance to the disabled population and individuals with disabilities.

This experience must be documented in your application to be considered for employment.

Preferred Qualifications:

• State of Colorado experience in local government, housing, homeless, or human services programs ;

• More than two years experience in providing support to individuals with disabilities the disabled population;

• Experience interpreting rules and policies and providing support to the customers;

• Experience developing and preparing materials and making presentations;

• Experience conducting housing Housing quality Quality standard Standards (HQS)

  inspections;

• Experience providing technical assistance related to grants;

• Experience with development, implementation, and evaluations of Federal and State housing programs, standards and implementation in accordance with best practices, particularly Emergency Housing programs focused on housing people from homelessness;

• At least one year of professional experience in affordable housing or homeless programs ;

• Knowledge and experience with federal and state affordable housing programs;

• Knowledge and experience with contract or grant budget management ;

• Experience in compliance monitoring;

• Experience with Elite housing software;

• Experience with Google Suite.

  Required Skills and Competencies:

• Ability to present and provide technical assistance and training to a large group of people.

• Strong organizational skills.

• Ability to work across teams.

• Strong attention to detail.

• Strong analytical skills.

• Effective problem-solving skills.

• Effective verbal and written communication skills.

• Ability to multi-task, prioritize assignments, and organize work to accommodate shifting deadlines.

• Proficiency in MS Word, Excel.

• Strong interpersonal skills.

• Ability to effectively collaborate with internal and external customers.

  Applicant Checklist:

  Only complete applications submitted on or before the closing date for this announcement will be given consideration. Failure to submit all required documents by the closing date of this announcement may result in your application being rejected. For assistance with the application process, please review the following video provided by the Colorado Department of Personnel & Administration "Applying for a Job with the State of Colorado" .

  Work history must be documented in detail under the experience portion of application-"see resume" will not be accepted.

  Complete Applications must include the following documents:

  1) A complete Application for Announced Vacancy (Submit online using the link in this announcement)

  2) A complete Supplemental Questionnaire (Submit online as part of your application)

  Recommended :

  3) A chronological resume (Attach to your online application, late submissions will not be accepted)

  4) A Cover Letter with a Written Narrative (strongly encouraged). The written narrative should describe your interest in this position and specifically how your education, abilities, skills and experience relate to the requirements, responsibilities and competencies listed in the job announcement. (Attach to your online application, late submissions will not be accepted)

  Minimum Qualifications and Comparative Analysis:

  Part of, or the entire comparative analysis for this position, may involve a review of the information submitted in the application material, including the answers to the supplemental questions. Therefore, it is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement, as well as the special and/or preferred qualifications.

• List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.

• Under "Duties," describe clearly the tasks you performed and the nature of your supervisory, technical, or other responsibilities as they relate to the job for which you are applying. Be complete and specific in detailing of duties.

• Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.

• Failure to include adequate information or follow instructions may affect the applicant's score and/or prevent them from competing in any subsequent measures used to arrive at a top group of applicants.

• Factors to be assessed are those outlined in the requirements, competencies, and preferred qualifications.

• Years will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be prorated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit)

  The eligible list established from this posting may be used to fill additional vacancies.

  The selection committee may move forward once they meet a certain number of qualified candidates.

  Comparative Analysis:

  Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis. The comparative analysis for this position will include a skill assessment. Depending on the number of qualified applicants, the next step will include a video or a voice screening of the applicants.

Supplemental Information

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

Supplemental Information

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Joel Ferguson, DOLA ADA Coordinator at joel.ferguson@state.co.us .

Email Address:

All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb .

A standard appeal form is available at www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

DOLA - By clicking "yes" below, I certify that I understand that effective July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule.

• Yes

  02

  DOLA - I am willing to accept an offer within the posted salary range?

• Yes

• No

  03

  Briefly describe your experience administering housing voucher programs.

  04

  Do you have experience with housing voucher software? Please indicate which software brand used and specify details of employment when this software was used.

  05

  Indicate here if you are interested in being considered for positions in the Administrator III classification in each division with DOLA. You may select each division.

• Division of Housing

• Division of Local Government

• Division of Property Taxation

  06

  If you indicated that you are a current or previous State of Colorado employee, please list your dates of employment and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked and your Employee ID (if known):

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

Apply

Please verify your email addressVerify Email