Job Description

Accounts Payable Responsibilities

• Manage responsibilities of the Accounts Payable team to ensure coverage of departmental duties – invoice processing, vendor maintenance, electronic imaging, and interfaces with procurement systems.

• Oversee the accurate and timely processing of invoices and payments.

• Resolve procure-to-pay process issues by working with upstream departments to refine procedures and address inefficiencies.

• Manage vendor relationships and resolve any discrepancies or disputes, ensuring timely and accurate communication with vendors regarding payments and account statuses

• Coordinate with the Corporate Tax team to ensure compliance with sales & use taxability requirements.

Accounts Receivable Responsibilities

• Manage responsibilities of the Accounts Receivable team to ensure coverage of departmental duties – cash applications, resolution of disputed items, resolving overpayments and outstanding credit memos and interfaces with billing systems.

• Resolve order to cash process issues by working with upstream departments to refine procedures and address inefficiencies.

• Coordinate month‐end management reporting and assist with resolution of customer open balances with Credit, Billing and Sales teams.

Overall Departmental Duties

• Collaborate with manager to set departmental priorities for business process corrective actions, adequate team resourcing, and establishment of team developmental opportunities.

• Develop, track and report on both department’s performance metrics on a regular basis.

• Engage with accounting team to support the accurate and efficient month‐end close process.

• Provide leadership in addressing underlying business process issues and working effectively with necessary functions to develop optimal organizational solutions.

• Initiate cross training for all accounting services processes, as well as acting as backup when required.

• Manage workload between teams to provide resource flexibility during peak demand periods.

• Create and maintain disaster recovery manual.

• Active participation in systems development initiatives that impact accounting services and provide insightful feedback to ensure optimized systems design.

• Design and schedule related training for team members.

• Ensure proper internal control guidelines are followed for all department procedures.

• Responsible for setting employee goals, coaching, and completing professional development plans,

• Maintain good relationships and demonstrate professionalism with internal and external customers.

Additional Qualifications

• Bachelor’s degree or Associates in finance, accounting, or business management, required.

• 5-8 years’ experience in accounts payables and accounts receivables, required.

• 3 years’ experience managing a team, required.

• Knowledge of Microsoft Office including Excel and Word required.

• Knowledge of SAP system required.

• Excellent organizational skills with the ability to prioritize responsibilities.

• Strong analytical, problem-solving, and decision-making abilities.

• Excellent interpersonal skills with ability to communicate effectively with employees at all levels of the organization.

• Excellent written communication skills.

• Proven ability to manage multiple processes and projects under tight deadlines and to research to resolve ambiguous information effectively.

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.