Secretary 1

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Secretary 1

Salary

$35,256.00 - $51,334.40 Annually

Location

Davenport - 52803 - Scott County, IA

Job Type

Full-time

Job Number

25-00689

Agency

227 Corrections - Community Based Corrections - Davenport

Opening Date

09/20/2024

Closing Date

9/30/2024 12:00 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

Mary Lee Neff

• Description

• Benefits

• Questions

Job Description

This position is to provide support services for case managers and management to include being a receptionist for field services clients reporting in for appointments, answering telephone calls from clients and community members and directing the caller to the appropriate staff person and proofing reports. Central point of coordination for processing EDMS and eFiling notifications. Answers residential switchboard and documents resident movements. Data entry in ICON.

Relays general instructions/messages and contacts employee to collect and consolidate data, maintains control records of assignments, projects, reports, correspondence, etc); follow up to ensure receipt of the information required within established time frames. (Help Desk Tickets, PSI assignments, PrAssignment lists), transcribes tables, letters, notices, reports, and miscellaneous documents from rough drafts, stenographic notes, or tapes, reviews reports prior to filing EDMS, Screens EDMS and eFiling notices, reviews orders, forwards documentation to appropriate staff, attaches required documents in ICON, schedules and/or reschedules appointments, meetings, conferences, etc., documents in ICON and/or notifies employees of changes via email and/or telephone, relays specific instructions/messages and maintains records of assignments to insure required established time frames are met, initiates changes in office policies/procedures; may train, assign, review, and assist with on-boarding new clerical employees. Clerical staff assist case managers with ICON data entry issues (when staff are unable to submit reports), inventories office supplies and equipment and notifies Personnel Specialist when supplies need ordered and/or office equipment needs repaired or serviced, opens and distributes all department mail; insures outgoing mail is delivered to post office; composes standardized responses to routine inquires, maintains files and records, gathers/summarizes statistical information or data from files and records.

Mon - Fri: 0800 - 1630; some travel

What we offer:

• Team-oriented, positive work environment

• Excellent affordable benefit package

• Paid holidays plus vacation and sick time

• Iowa Public Employees' Retirement System (IPERS) retirement plan

• Optional retirement savings 457 plan with employer contributions

• Employee discount programs

Preferred characteristics and abilities:

• Self-driven

• Flexible and open to change

• Ability to maintain confidentiality

• Attention to detail

• Strong organizational skills

• Ability to collaborate

• Positive attitude

Minimum Qualification Requirements

Experience equal to one year of full-time clerical or closely related work;

OR

post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;

OR

completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required experience;

OR

certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;

OR

employees withcurrentcontinuous experience in the state executive branch that includes permanent status as a Typist–Advanced.

For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/Secretary1-00025-90025.pdf)

Additional Qualification Requirements

Typing Requirement:Applicants may be required to have the ability to type 40 wpm net. If included in the Minimum Requirements of this job vacancy, you must provide verification of your typing score prior to the closing date of this vacancy. (Click here for more details about the typing test.) (https://das.iowa.gov/human-resources/state-employment/typing-test-information)

Why Choose the State of Iowa?

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Our Robust Benefits Package Includes:

Competitive Compensation:

Enjoy a competitive salary that reflects directly on your skills and expertise.

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Health and Wellness:

Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

Retirement Planning:

We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .

Paid Time Off:

Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

Professional Development:

Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

Employee Assistance Program (EAP):

We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

Diversity and Inclusion:

Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

Join Us - Elevate Your Career:

Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

• Yes - I understand and agree.

• No

  02

  PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

• No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

• Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

  03

  How many years of full-time clerical work experience do you have?

• No experience

• Six months to less than one year of full-time clerical work experience

• One year or more of full-time clerical work experience

• Less than six months of full--time clerical work experience

  04

  How many months of COMBINED post high school course work in an accredited secretarial, business, or closely related curriculum AND full-time clerical work experience do you have?

• No full-time clerical work experience and specified education to a combined total of less than six months

• Six months to less than one year of the combined clerical work experience AND specified education

• One year or more of the combined full-time clerical work experience and specified education

  05

  How many months of full-time clerical work experience AND undergraduate course work do you have? 30 semester hours would equal 12 months' experience, 15 semester hours would equal 6 months' experience.

• No undergraduate course work/full-time clerical work experience to less than six months of the specified education and work experience

• Six months to less than one year of the combined specified education and full-time work experience

• One year or more of the required education and full time work experience

  06

  If you have completed the certification from the State of Iowa Administrative Assistant Certificate Program, how many months of full-time clerical work experience do you have?

• I do not have the Iowa Administrative Assistant Certificate

• No full-time clerical work experience to less than three months of full-time clerical work experience

• Three months to less than six months of full-time clerical work experience

• Six months or more of the required full-time clerical work experience

  07

  If you are a CURRENT employee for the State of Iowa (executive branch): Do you have current continuous experience in the state executive branch that includes permanent status (i.e., six months or more) as a Typist–Advanced?

• Yes

• No

• I am not a current State of Iowa employee.

  08

  Do you have a combination of one year of post high school education or full-time work clerical or closely related experience? 30 semester hours equals one year of experience.

• Yes - I have the one year of post high school education and/or work experience

• No - I do not have the one year of post high school education and/or work experience

  09

  Are you a current permanent State of Iowa employee (Executive Branch) with current continuous experience in the state executive branch that includes experience equal to eighteen months of work as Clerk, Clerk Advanced, Clerk Specialist, Accounting Clerk 1, 2 and 3, or Storekeeper 1, 2 and 3?

• Yes - I am a current State of Iowa employee and have experience of eighteen months in one of the classifications listed

• Not applicable - I am not a current State of Iowa employee

• I am a current State of Iowa employee but do not have the required time in the classifications identified

  10

  Do you have one year of full-time work experience in clerical or a closely related work area?

• Yes

• No

  Required Question

Agency

State of Iowa

Agency

227 Corrections - Community Based Corrections - Davenport

Address

605 Main St

Davenport, Iowa, 52803

Website

https://doc.iowa.gov/seventh-district

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